Canadian HR and payroll software for mid-market teams

Yes. Workzoom is 100% Canadian-owned and founder-led, headquartered in Toronto, Ontario, and operated by Nortek Solutions Inc. Its Canadian payroll lineage runs continuously back to 1974, so CPP, EI, T4, and ROE are built natively to CRA and Service Canada rules rather than bolted onto a US engine. Implementation is handled by a Canadian team that knows CRA, ROE, and provincial requirements first-hand.

Workzoom is built for the Canadian mid-market: 50 to 5,000 employees, sweet spot around 250. Operated by Nortek Solutions Inc., founded in Toronto in 2000, 100% Canadian-owned, hosted on AWS Canada (ca-central-1). One employee record runs HR, payroll, workforce, and talent. CPP, CPP2, EI, federal and provincial tax, T4 slips, and Records of Employment are included. Named clients: County of Renfrew (900 employees), Silvera for Seniors (400), Ktunaxa Nation Council, Northern Sunrise County, and Driving Change Automotive Group.

Workzoom calculates CPP contributions at 5.95% on pensionable earnings between the $3,500 YBE and $74,600 YMPE, plus CPP2 at 4% between YMPE and the $85,000 YAMPE. EI premiums run at 1.63% employee and 2.282% employer on earnings up to $68,900 for 2026. Employer portions are calculated automatically. All rates update when the CRA publishes new payroll tables. Effective-dating tracks every rate change so retroactive corrections flow into the next remittance automatically.

Workzoom generates T4 slips for every employee automatically and prepares the CRA electronic-filing file by the February 28 deadline, ready for your team to submit. Employees can download their T4 through self-service without contacting HR. The year-end file is produced with one-click distribution to each employee's self-service portal. Workzoom also generates T4As, T2200s, and amended slips when corrections are needed mid-year, and applies the correct withholding on payments to non-residents.

Workzoom issues ROEs automatically on termination or interruption of earnings. Correct reason codes are applied based on the separation type, and ROEs are generated electronically for Service Canada the same day, ready to submit, with no manual form completion required. The system records the reason code, last day worked, and insurable earnings without any manual ROE web entry from the payroll administrator. Year-to-date amendments flow through the same channel.

Workzoom supports payroll across all 13 Canadian provinces and territories, with federal and provincial income tax tables built in and maintained. Ontario (under the Employment Standards Act), Quebec, BC, Alberta, Saskatchewan, Manitoba, the Atlantic provinces, and the territories are all covered. Tax tables update automatically when the CRA and provincial agencies publish changes. Provincial WCB and WSIB premium reporting, Ontario EHT, Quebec FSS, Manitoba HE Levy, plus Quebec QPP, QPIP, and Releve-1 generation are all handled on the same pay run.

Workzoom keeps Canadian customer data in Canada, hosted on AWS infrastructure in Montreal (ca-central-1) and operated by Nortek Solutions Inc. in Toronto, with no routine cross-border data transfers for Canadian clients, role-based access controls, AES-256 encryption at rest, and immutable audit logs. The platform is built on PIPEDA principles, including consent management and breach notification. Some PIPEDA requirements, such as automatic candidate-data retention limits and deletion, are on our roadmap rather than enforced today, so if data-retention compliance is central to your evaluation, raise it with us and we will walk you through where it stands.

Workzoom starts at $4 CAD per employee per month for the required HR Suite ($400 CAD/month minimum). Workforce, Payroll, and Talent each add $4, so the full platform is $16 CAD per employee per month. Implementation, data migration, training, and ongoing support are included. No setup fees, no annual contracts, no hidden add-ons, month-to-month billing. The mid-market HRIS Canada minimum is 50 employees per organization. See Canadian HR and payroll software pricing.

No, and the boundary is deliberate. Workzoom calculates federal and provincial source deductions on every pay run and prepares the remittance amounts for the Canada Revenue Agency on the cadence assigned to your account: quarterly, monthly, or accelerated threshold-1. Your team reviews the prepared amounts and submits the remittance and payment to the CRA. Workzoom never files with the CRA or moves money on your behalf, so funds and filings stay in your name.

Workzoom generates a direct-deposit file for every pay run in the Payments Canada EFT standard (CPA Standard 005), the format every Canadian bank and credit union accepts. You upload the file to your own bank, and net pay moves straight from your account to your employees' accounts at RBC, TD Canada Trust, Bank of Nova Scotia, BMO, CIBC, National Bank, Desjardins, or any other institution. Workzoom never holds, pools, or impounds payroll funds.

Statutory holiday pay is provincial, and the formulas genuinely differ: Ontario divides regular wages plus vacation pay from the previous four work weeks by 20, British Columbia divides earnings from the previous 30 days by the days actually worked, and Alberta and Quebec each use their own methods. You assign each employee to their province of employment, and Workzoom applies that province's statutory holiday calculation on the pay run, including premium pay when someone works the holiday. See the province-by-province statutory holiday pay guide for every formula.

Yes. Overtime thresholds, vacation accrual, and leave entitlements are set provincially, under Ontario's Employment Standards Act, Quebec's CNESST standards, and each other province's legislation. You configure the rules for each province you employ in, and Workzoom applies the right configuration to every employee based on their work location, with federal and provincial tax tables for all 13 provinces and territories maintained for you. Staying compliant remains your responsibility as the employer; Workzoom keeps every calculation consistent with the rules you set.