For long-term care teams

Long-term care HR software that holds coverage

PSW credentials tracked, shift coverage that holds, CUPE payroll, built for Canadian long-term care.

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Workzoom dashboard showing employee records and workforce information
Silvera for Seniors

9 senior communities, one record

400staff across 30 homes

A shift short one PSW is a ratio short. A ratio short is a finding. Coverage holds before the gap opens.

4.5 stars on G2 + Capterra. 49 third-party reviews.1

26+ years in production. Since 2000.2

100% in-house support. Never farmed out.14

$4 per employee / month / suite.3

How it fits your team

Workzoom long-term care HR software manages PSW scheduling, credential tracking, and CUPE-aware payroll for senior care homes across Alberta and Ontario.

The platform builds the coverage each home needs, tracks PSW credentials with expiry alerts, and flows approved time into payroll without re-entry.

Pricing starts at $4 per employee per month per suite with no initial setup fees.

Our clients

The teams that run their people on Workzoom.

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What does long-term care HR software cover?

Scheduling

See staffing coverage before every shift.

Build schedules that meet staffing minimums with configurable direct-care hour tracking validated against timekeeping data. Multi-site casual pool scheduling fills vacancies from qualified workers across locations.

  • Configurable direct-care hour tracking
  • Multi-site casual pool scheduling
  • Leave-triggered vacancy fills to maintain ratios
  • Configurable staffing-ratio reporting
Workzoom scheduling dashboard with master schedules and shift batches for long-term care teams
Training

CPI and medication credentials, always current.

Track PSW certifications, CPI training, and medication administration credentials with automatic expiry alerts and auto-reissue on expiry. Ministry-required policy acknowledgements tracked per employee.

  • CPI and medication credential tracking
  • Auto-reissue training on expiry
  • Ministry-required policy acknowledgements
  • PSW credential management
Workzoom certified-employees dashboard with credential tracking for long-term care teams
Payroll

FT, PT, casual, and agency on one pay run.

Workzoom brings employee records, time, and payroll together. Pay scales and time rules can be configured for your organization; review collective agreement requirements with the team.

  • FT, PT, casual, agency on one pay run
  • Pay scales and compensation policies
  • Shift differentials and overnight premiums automated
  • Time-to-pay flow without manual re-entry
Workzoom payroll run dashboard with FT, PT, casual, and agency long-term care staff on one pay cycle

The right tools for your team.

Explore the modules that support your people, pay, and daily work.

Scheduling

Configurable direct-care hour tracking with multi-site casual pool

Workzoom Scheduling dashboard showing Master Schedules with active crossover, rotating and template shifts, a Shift Bids panel, an Analyze Scheduled Tasks calendar by shift status, a Schedule Batches bar chart, and Work Schedules panels.

Learning

CPI and medication credential tracking with auto-reissue

Onboarding

PSW onboarding finished before the first shift

Personnel

PSW credential management with expiry alerts

Safety

Ministry compliance documentation and resident-related incident tracking

Timekeeping

Configurable direct-care hour validation per shift

Succession

Leadership pipeline for regulated care roles

How it works

Built for the way your team works.

01

Ministry ratio compliance in real time

Workzoom tracks configurable direct-care hours per resident per day as shifts are scheduled, not after the pay period closes. When a unit trends below the configured staffing threshold, DOCs and schedulers are alerted before the gap becomes a compliance issue on the next inspection report.

02

Credential-gated scheduling prevents regulatory risk

PSW certificate verification, vulnerable sector check status, and mandatory training completion are stored in the same system that builds the schedule. A PSW with an expired credential cannot be placed on shift, and the casual pool is visible to schedulers at every home for cross-site coverage.

03

Configurable reporting and exports for inspection prep

Workzoom produces configurable staffing-ratio reports, direct care hours summaries by unit and time period, and credential status exports that support Ministry inspection prep, without pulling data from multiple systems.

400
employees managed at Silvera for Seniors across 36 buildings in Calgary
4.5
out of 5 across G2 and Capterra from verified HR teams in long-term care

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with no initial setup fees.

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Workzoom employee dashboard with tasks, profile and time off

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How Workzoom compares

Side by side with the platforms long-term care teams evaluate most.

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Questions from long-term care teams

Workzoom tracks configurable direct-care hours per resident per day in real time as shifts are scheduled, not after the pay period closes. When a unit trends below the configured staffing threshold, directors of care and schedulers are alerted before the shift gap becomes a compliance issue on the next inspection. The platform generates configurable staffing-ratio reports and direct care hours summaries by unit in-platform. This senior care scheduling software keeps ratio compliance proactive. Workzoom serves long-term care homes of 50 or more employees across Alberta and Ontario.
Yes. Every employee profile tracks credentials with configurable expiry windows, and Workzoom alerts the employee and their manager at 90, 60, and 30 days before renewal. PSW certificates, CPI training, medication administration credentials, and mandatory training each renew on different cycles, and the platform routes renewals through training before the shift is staffed. Scheduling can be blocked for employees with expired credentials. This long-term care workforce management software gates every shift on credential status. Workzoom serves senior care homes of 50 or more employees.
Digital onboarding packages for PSWs are completed before the first day in Workzoom, with credential upload, vulnerable sector check tracking, and mandatory e-learning all in one workflow. A casual pool activates automatically when a vacancy opens, holding shift coverage steady through turnover. This nursing home HR software credentials and schedules a PSW in one flow. Workzoom serves senior care organizations of 50 or more employees.
Workzoom supports pay scales and configured time rules for overtime and shift premiums. Review each collective agreement, policy, and implementation requirement with the Workzoom team.
Yes. Casual pool employees in Workzoom are available to be scheduled across any site in your organization, and their availability, credential status, and hours worked are visible to schedulers at every home. A PSW with an expired credential cannot be placed on shift, even across sites. The pool activates automatically on a leave-triggered vacancy to maintain Ministry staffing ratios. This senior care scheduling software shares one casual pool network-wide. Workzoom serves long-term care organizations of 50 or more employees across multiple homes.
Workzoom generates configurable staffing-ratio reports, direct care hours summaries by unit and time period, and credential compliance reports, the standard documentation requested during Ministry inspections. Each report is produced in-platform from existing payroll and scheduling data, not pulled from multiple systems. Direct care hours are tracked as shifts are scheduled, so the inspection trail is current. This long-term care workforce management software keeps inspection-ready reporting a byproduct of normal operations. Workzoom serves senior care homes of 50 or more employees in Alberta and Ontario.

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See long-term care HR software on your own data.

A 15 to 60 minute session on your long-term care org structure, suite and module fit, specific needs, and pricing.

For organizations with 50 or more employees. See our minimums.

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