Track every teacher, every contract, every credential.
Contract and permanent staff tracking, teacher certification management, and union-aware payroll in one connected platform. Built for school boards and educational institutions running 50 to 3,000 employees.
What changes when Education operations run on Workzoom
Rated 4.6/5 on G2 by HR teams in Education
Recognized for ease of use, customer support, and all-in-one functionality by teams like yours.
Based on verified reviews on G2, Capterra, and Software Advice
Education HR has three problems. None of them are your teachers.
Contract and permanent staff tracked in separate systems
Full-time teachers, supply teachers, educational assistants, and summer staff all have different pay rules, benefit eligibility, and scheduling requirements. When they live in separate systems, nobody has a complete picture of staffing.
Teaching certifications expire without warning
Provincial teaching certificates, vulnerable sector checks, first aid certifications, and specialist qualifications expire on different dates for every staff member. One missed renewal means an unqualified person in a classroom.
Collective agreement rules applied manually every pay run
Grid-based pay scales, seniority increments, professional development days, and summer pay averaging are calculated by hand. Every pay run is a reconciliation project against collective agreement terms.
We had permanent staff in one system, supply teachers tracked on paper, and payroll in a third. Every September was a scramble to reconcile who was certified, who was available, and who was getting paid correctly. Workzoom put all of that in one place.
One platform that connects scheduling, compliance, and payroll for Education.
Credential tracking with automated expiry alerts
Every employee's licenses, certifications, and mandatory training tracked in one place. 30, 60, and 90-day email alerts. Scheduling blocks past expiry so credentialed gaps never reach the floor.
Union-aware payroll
CUPE and non-union premiums apply automatically when payroll runs. No manual calculation.
24/7 shift scheduling
Full-time, part-time, casual, and agency staff in one scheduling view. No separate systems per employment type.
Time flows directly into payroll
No re-entry. Approved timesheets calculate union overtime, stat premiums, and shift differentials automatically. Every pay run is clean from the start. No export, no import, no reconciliation step.
Four suites. One system. $4 per employee per suite.
Start with what you need. Add suites as you grow. No implementation fees, no contracts.
Employee management for Education
- Employee profiles with credential tracking
- Document management and e-signature
- Union agreement configuration
- Digital onboarding workflows
Scheduling and time for Education
- Union-aware shift scheduling
- Credential-gated scheduling
- Overtime and stat holiday tracking
- Mobile clock-in for all staff
Payroll that knows your agreements
- Union and non-union pay rules
- T4 and ROE generation
- Direct deposit
- Multi-provincial payroll
Hire and develop your Education team
- Job posting and ATS
- Background check integration
- Performance reviews
- Training completion tracking
We were running three systems that did not talk to each other. Scheduling in one place, time in another, payroll in a third. Workzoom put it all together. Our managers spend their time on residents, not spreadsheets.
HR Director, Silvera for Seniors
Calgary, AB. 9 senior residences, 400 employees.
Pay grids, credential tracking, and collective agreements configured before go-live.
Staff structure and collective agreement setup
Permanent, contract, and supply staff categories are configured with their own pay grids, benefit eligibility rules, and seniority calculations. Collective agreement terms are mapped before data migration begins.
Credential migration and payroll parallel run
Teaching certificates, background checks, and specialist qualifications are imported with expiry dates and renewal schedules. Payroll runs in parallel for 2 to 4 pay periods so your team can verify grid placements and deductions.
School-level rollout and go-live
Each school's administrators get role-based training. Supply teacher booking, absence management, and credential verification are live across all locations before your existing systems are decommissioned.
$4 per employee per month per suite. No per-school fees.
A 480-person school board using all four suites pays $7,680 USD per month. That covers every school, every staff type, and every payroll run. No setup fees. No contracts. Cancel anytime.
No setup fees. No contracts. Cancel anytime. Payroll covers Canada, US, Bahamas, Jamaica, Trinidad, and more.
Calculate your priceEverything Education teams ask before switching.
Yes. Each employment type has its own configuration for pay rules, benefit eligibility, scheduling availability, and credential requirements. Permanent teachers, supply teachers, educational assistants, and administrative staff all appear in the same system with their respective rules applied automatically.
Every employee profile has a credentials section where provincial teaching certificates, vulnerable sector checks, first aid certifications, and specialist qualifications are stored with expiry dates. Workzoom flags expirations at 30, 60, and 90 days, sends alerts, and can block assignment scheduling past the expiry date.
Yes. Grid-based pay scales with seniority increments, qualification-based placement, and annual step increases are configured directly in Workzoom. Changes to collective agreement terms are applied system-wide without manual recalculation.
Yes. Summer pay averaging, professional development day tracking, and modified schedules for different school calendar periods are configured per staff category. Pay calculations adjust automatically based on the school calendar.
Union dues, pension contributions, and other mandatory deductions are configured per collective agreement and applied automatically each pay run. Remittance reports are generated for each union and pension provider.
Workzoom processes payroll in Canada, the United States, and the Bahamas. HR, Workforce, and Talent suites are available in 7 countries. All pricing is in USD at $4 per employee per month per suite with no setup fees and no contracts.
Yes. Each school has its own administrators with role-based access for scheduling, absence management, and time approval. Board-level HR sees consolidated reporting across all schools including staffing levels, credential compliance, and payroll costs without manual data gathering.
See how Workzoom handles Education scheduling, payroll, and compliance in one place.
Book a 30-minute walkthrough. We will show you the scheduling view, a payroll run, and credential tracking for your specific team structure.