For education teams

Education HR software for grids, subs, and credentials

Collective agreements, substitute tracking, pay grids, built for K-12, boards, and post-secondary.

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Encoded Sector rules
  • Agreement terms configured once
  • Credential expiry tracked and flagged
  • Time flows directly into payroll
Education Education hr software · One connected platform

The grid changes every school year. The substitute list changes every morning. The certificate expires whenever it expires. Coverage that doesn't run on a phone tree.

4.5
G2 + Capterra (50 reviews)1
25+ Years in production2
100% In-house support, never farmed out14
$4per employee / month / suite3

The short answer

Workzoom education HR software manages collective agreement pay grids, substitute teacher scheduling, and multi-location payroll for school boards and post-secondary institutions across Canada. It automates teacher salary grid advancement, tracks credential expiry with 30/60/90-day alerts, and flows approved timesheets directly into payroll. Pay grid advancement, CUPE step progression, and credential tracking are native; GL export uses configurable cost-center dimensions. Workzoom has no named education customer in production yet; the engine has run since 2000 for named Canadian customers in municipal services, healthcare, and child welfare. Pricing starts at $4 per employee per month per suite.

Live on Workzoom right now. North America and the Caribbean.

How Workzoom helps

What does education HR software cover?

Payroll

Collective agreements without the spreadsheet.

Salary grid advancement, increment steps, and premiums for evenings, weekends, and statutory holidays are configured once and apply automatically to every pay calculation. Agreement changes update system-wide.

  • Salary grid and increment automation
  • Teacher and support staff agreement support
  • Statutory holiday and premium pay automation
  • T4, ROE, and CRA remittance generation
Workzoom payroll processing run with bank transmissions for education teams
Scheduling

Substitute coverage without the phone tree.

Manage permanent, part-time, casual, and substitute staff in one scheduling view. Qualification-blocked assignment ensures substitutes are matched to the right subject and grade level.

  • Substitute pool management
  • Qualification-blocked shift assignment
  • Multi-school scheduling in one view
  • Leave-triggered sub request automation
Workzoom scheduling dashboard with master schedules and shift batches for education teams
Compliance

Every certificate tracked. Every renewal flagged.

Teaching certificates, first aid, and mandatory training expiry dates are tracked per employee. Workzoom sends 30, 60, and 90-day alerts to both employee and manager before expiry.

  • 30/60/90-day credential expiry alerts
  • Mandatory training completion tracking
  • Manager and employee notification
  • Scheduling block on expired credentials
Workzoom certified-employees dashboard with credential tracking for education teams

Modules

What gets used every day.The modules education teams reach for most.

Pay Processing

Collective agreement pay grids and increment automation

Scheduling

Substitute pool management with qualification-blocked assignment

Personnel

Credential tracking with 30/60/90-day expiry alerts

Timekeeping

Time capture for teaching and support staff across multiple schools

Onboarding

Standardized onboarding workflows for teachers and support staff

Learning

Mandatory training tracking and completion records

How it works

One connected record.How education HR software runs on it.

01
Agreement terms configured once
Collective agreement salary grids, increment schedules, and premium rates are configured once in Workzoom and apply automatically to every pay calculation. When agreement terms change, a single update propagates system-wide with no manual recalculation.
02
Credential expiry tracked and flagged
Teaching certificate expiry in the personnel module automatically prevents that employee from being scheduled past the expiry date. No manual step from HR required.
03
Time flows directly into payroll
Approved timesheets from teachers and support staff calculate collective agreement overtime, stat premiums, and shift differentials without re-entry. Every pay run is clean from the start.
4.5
out of 5 across G2 and Capterra from verified HR teams in education
4 to 12 weeks
typical go-live with parallel payroll run validation
Live walkthrough

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.

No commitment 30 minutes
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How Workzoom compares

Side by side with the platforms education teams evaluate most.

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Questions from education teams

How Workzoom handles the specific HR, payroll, and workforce realities of education operations.

Yes. Salary grid advancement, increment steps, and premiums for evenings, weekends, and statutory holidays are configured once in Workzoom and applied automatically to every pay calculation. When agreement terms change, a single update propagates system-wide with no manual recalculation, removing the overpayments, grievances, and audit failures that come from tracking complex grids by hand. This education payroll software runs both teacher and support staff agreements through one engine. Workzoom serves school boards of 50 or more employees managing collective agreement compensation.
Substitutes are maintained in a separate pool in Workzoom with their qualifications and availability on record. When a permanent teacher is absent, the platform surfaces qualified substitutes for that subject and grade level, replacing paper rosters and morning phone calls. Qualification-blocked assignment matches each substitute to the right subject. Permanent, part-time, casual, and substitute staff all appear in one scheduling view. This school HR software keeps substitute coverage fast and qualification-aware. Workzoom serves school boards of 50 or more employees managing substitute pools across multiple schools.
Yes. Workzoom tracks teaching certificates, first aid, and mandatory training expiry dates per employee, flagging expirations at 30, 60, and 90 days with alerts to both the employee and their manager. Scheduling can be blocked past the expiry date, so a lapsed credential cannot pull a teacher out of the classroom. Credential expiry in the personnel module gates scheduling with no manual HR step. This school board HR software keeps every certificate current. Workzoom serves school boards of 50 or more employees tracking teaching credentials.
No re-entry with Workzoom. Approved timesheets from teachers and support staff flow directly into the payroll run, and collective agreement premiums, statutory holiday pay, and overtime calculate automatically from approved time. Every pay run is clean from the start, removing the reconciliation step that produces errors. This connects scheduling, timekeeping, and payroll on one employee record. This education payroll software eliminates duplicate time entry for school boards. Workzoom serves school boards of 50 or more employees running teacher and support staff payroll.
Yes. Each employment type in Workzoom has its own pay rules, benefit eligibility, and scheduling availability, and all four appear in the same scheduling view. Full-time teachers, part-time staff, casual employees, and substitutes are managed on one platform with the right rules applied automatically. Reports can filter by employment type for school board reviews. This K-12 workforce management software handles every staff classification in one connected system. Workzoom serves school boards of 50 or more employees coordinating mixed teaching and support staff.
Most education clients go live within four to twelve weeks on Workzoom (twelve to thirty-six for large or complex rollouts), depending on size, scope, and how quickly your team can meet and decide, running both systems in parallel for 2 to 4 pay periods before the switch. Implementation migrates employee data, credential records, collective agreement terms, and pay history, and your payroll team validates every parallel run until the numbers match. Staff then receive role-based training. This school board HR software keeps go-live low-risk through parallel validation. Workzoom serves school boards of 50 or more employees.

More from Workzoom

Different sector. Same platform.Other industries on the same record.

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Workzoom works with organizations of 50 or more employees. See our minimums.

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