RFP & Vendor Evaluations

Running an HR or payroll software RFP? Invite Workzoom.

Every RFP, RFI, or RFQ gets a confirmed receipt within 1 to 2 business days and a complete, compliant response by your deadline. Public sector and private sector, across Canada, the United States, and the Caribbean.

RFP submissions rfp@workzoom.com
Submit your RFP Email an RFP invitation

Also reachable via MERX, bidsandtenders.ca, biddingo, or your organization's custom procurement portal. Add rfp@workzoom.com to the vendor email list when posting.

Invite Workzoom to an HR software RFP by emailing the package or portal link to rfp@workzoom.com, or by submitting it through the form on this page. Workzoom responds to RFPs, RFIs, and RFQs from public and private-sector organizations across Canada, the United States, and the Caribbean, covering HR, payroll, workforce, and talent on one platform. Receipt is confirmed within 1 to 2 business days. To see the platform before the RFP closes, book a demo.

How to invite us

Three ways to get your RFP in front of us.

Every route reaches the same response team and starts the same clock: receipt confirmed within 1 to 2 business days.

Route 01

Email or vendor list

Send the RFP package to rfp@workzoom.com, or add that address to your procurement portal's vendor email list when posting. Either way it lands with the response team directly.

Route 02

Submit on this page

Use the form below to attach the RFP document or paste the portal link, with your deadline. You get an on-screen confirmation and an email receipt.

Route 03

Procurement portals

Workzoom responds through MERX, bidsandtenders.ca, and biddingo, and registers in custom procurement portals on request. Forward the portal URL and the team handles the vendor registration flow.

What you receive

A complete response, in your format.

Every Workzoom RFP response covers the sections evaluators score, answered honestly. Where a requirement needs configuration or is not covered, the response says so.

01Capability matrix answers

Requirement-by-requirement answers across HR, payroll, workforce, and talent, in your matrix or questionnaire format.

02Platform architecture

How the platform is built and hosted, including per-client data isolation on AWS. Overview at platform architecture.

03Security and compliance posture

Encryption, access control, audit logging, replication and recovery standards, and vulnerability response SLAs, backed by the Architecture & Security Whitepaper.

04Implementation methodology

The sprint-based, client-led onboarding model documented in the Client Onboarding Guide, with roles, streams, and parallel payroll validation.

05Customer references

References matched to your segment and shared with each customer's permission, drawn from public-sector and private-sector employers of 45 to 900 employees.

06Pricing in the required format

Published pricing restated in your costing template: $4 per employee per suite per month, CAD or USD, with implementation included and no setup fees. Detail at pricing.

Vendor pack

The diligence documents, before you ask for them.

The two documents procurement and IT reviewers request most, ready to download. Work email, instant delivery, no demo required.

Security & architecture

Architecture & Security Whitepaper

What IT reviewers score security criteria against: AWS hosting in Canada and the US, per-client data isolation, encryption in transit and at rest, SAML 2.0 single sign-on, replication and recovery standards, and published vulnerability response SLAs.

Instant download on submit, plus one email copy for your evaluation file. No drip sequence.

PDF · about 1 MB

Implementation

Client Onboarding Guide

The implementation methodology we submit in RFP responses. Read it before you shortlist us: sprint-based, client-led onboarding, the three configuration streams, data migration, parallel payroll runs, and what your team owns at each step.

Instant download on submit, plus one email copy for your evaluation file. No drip sequence.

18 pages · PDF · updated June 2025

Coming next: an HRIS and payroll RFP requirements template, a four-suite capability matrix, and a sample pricing one-pager. Email rfp@workzoom.com for early copies.

Who invites us

Four buyer lanes. One response team.

Wherever your evaluation starts, the response is built for the criteria your reviewers score.

Canadian public sector

Municipalities, children's aid, Indigenous councils, agencies

CUPE pay grids and step progressions, bilingual Quebec-French responses, and a standing presence on MERX, bidsandtenders.ca, and biddingo. The named public-sector roster is below, from 45 to 900 employees.

United States

US companies and public entities

Payroll across all 50 states with multi-state withholding, W-2s, and ACA reporting, prepared for your team to submit. US data residency is available on AWS US data centers, with the security posture documented in the whitepaper above.

Caribbean

Hotel groups, banks, conglomerates, government bodies

Multi-country operations on one platform, with payroll live in The Bahamas. Cable Bahamas runs 850 employees across Nassau and the Family Islands and cut its payroll cycle from 5 days to 1.5.

Public customer reference flagPublic customer reference
“We recruit through WorkZoom. The WorkZoom portal is where you apply for positions and track your application's progress.”
Ktunaxa Nation Council, on their public careers page, British Columbia. Verify on ktunaxa.org/careers/ →

Canadian public-sector lane

The HRIS RFP Canada response partner for municipalities, children's aid, and Indigenous councils.

A representative selection across municipalities, children's aid, and Indigenous organizations. Each customer came through standard public-sector procurement: RFP, RFQ, or direct award per their procurement policy.

Municipalities

Canadian municipalities

  • County of RenfrewPembroke, Ontario · 900 employees
  • County of BrantOntario · 741 employees
  • Municipal District of Bonnyville No. 87Alberta · 400 employees
  • Regional District of Central OkanaganBritish Columbia · 392 employees
  • Loyalist TownshipOntario · 250 employees
  • Town of EssexOntario · 150 employees
  • Town of AmherstburgOntario · 142 employees
  • Township of MalahideOntario · 132 employees
  • Northern Sunrise CountyAlberta · 100 employees
  • Town of GrimshawAlberta · 45 employees

Children's aid

Ontario CAS organizations

  • Catholic Children's Aid Society of TorontoToronto, Ontario · 380 employees
  • Children's Aid Society of the District of Thunder BayThunder Bay, Ontario · 150 employees
  • Sarnia Lambton Children's Aid SocietySarnia, Ontario · 105 employees
  • Huron-Perth Children's Aid SocietyStratford, Ontario · 100 employees
  • Oxford County Children's Aid SocietyWoodstock, Ontario · 100 employees

Indigenous sector

Indigenous councils and health bodies

  • Ktunaxa Nation CouncilBritish Columbia · 115 employees
  • Simpcw First NationBritish Columbia · 100 employees
  • Indigenous Primary Health Care CouncilOntario · 40 employees

Implementation at a glance

Score the implementation criteria from here.

Sourced from the Client Onboarding Guide above. This is the methodology Workzoom submits in RFP responses.

  • Sprint-basedSprints of 1 to 4 weeks, each delivering a specific go-live-ready outcome. Many clients reach their goals in a single sprint.
  • Client-ledYou own project management and pace. Workzoom provides a Liaison for orientation and guided setup, and a Coach for complex collaborative fitting.
  • Three streams by complexitySelf-adoption modules deploy on your own. Guided modules are fitted from your questionnaires. Complex areas like timekeeping, benefits, and pay processing are configured in joint sessions with a Coach.
  • Data migration in daysYou provide one well-structured spreadsheet. Workzoom maps and imports it, with most migrations done in up to two imports within days.
  • Parallel payroll validationPayroll conversions are validated against your legacy system with parallel runs, typically one or two.
  • Sandbox includedEvery onboarding includes a sandbox environment. Production is created as a copy of the validated sandbox.
  • Train-the-trainerKnowledge transfer through hands-on use, step-by-step guides, videos, and in-solution help, so your team runs the system without vendor dependence.
  • After go-liveSupport team access is included in the subscription, with continued Liaison and Coach availability and an early-access sandbox for major releases.

Full detail, roles, and responsibilities are in the Client Onboarding Guide. The site's implementation page covers the same model in brief.

Security at a glance

Score the security criteria from here.

Sourced from the Architecture & Security Whitepaper above. IT reviewers can verify every line against the document.

  • HostingAWS data centers in Canada and the US. The AWS data centers hold SOC 1, 2, and 3, ISO 27001, 27017, and 27018, and PCI DSS Level 1 certifications, among others; those certifications belong to the data centers.
  • Data isolationEach client gets their own database schema and document repository instance. An optional Private Data Cloud provides a fully isolated instance with its own encryption keys, reachable only by VPN and VPC peering.
  • EncryptionTLS 1.2+ in transit on a 2048-bit certificate, AES-256 at rest, and salted PBKDF2 password hashing.
  • Access controlSAML 2.0 single sign-on with Azure AD, Okta, and OneLogin. Role-based access down to the field level, with login windows controlled by start and end dates.
  • Audit loggingEvery login, action, and change logs the user, process, timestamp, IP address, and original and new values. Logging procedures are Sarbanes-Oxley compliant.
  • Replication and recoveryReal-time replication across availability zones at least 100 km apart, plus daily encrypted off-site backups with the last 5 retained on-site. Maximum data exposure 24 hours; recovery normally 5 minutes to 8 hours.
  • Vulnerability responseScanning, penetration testing, and firewalls, scored on CVSS 3.1 with published SLAs: critical (9.0+) response within 4 hours, 80% resolved within 1 business day.
  • Client-initiated testingClients may run their own penetration tests and vulnerability assessments with prior approval and 14 days notice.

The complete framework, incident response procedure, and release cycle are in the Architecture & Security Whitepaper. The technology and security page covers the platform in brief.

Consultants & advisors

Building a shortlist on a client's behalf?

Add rfp@workzoom.com to your standing vendor list and every invitation, RFI, and questionnaire you send gets a confirmed receipt and a complete response. Ask for the standing vendor pack and we keep you supplied with the current whitepaper, onboarding guide, and capability overview as they update.

Request the standing vendor pack

RFP questions

Frequently asked questions about RFPs for Workzoom

Email the RFP package or procurement portal link to rfp@workzoom.com, or submit it through the form on this page. Workzoom confirms receipt within 1 to 2 business days and assigns a response lead from the Toronto team to draft the full vendor questionnaire response.
Yes. Workzoom responds to HR and payroll software RFPs from organizations in Canada, the United States, and the Caribbean. Payroll runs in production for Canadian, US, and Bahamian employers, and the platform covers HR, workforce, payroll, and talent in every market it serves.
Yes. Workzoom responds to formal RFPs, RFIs, RFQs, and consultant-led vendor evaluations from private-sector companies, most often organizations of 50 to 1,000 employees looking to run HR, workforce, payroll, and talent on one employee record.
Receipt is confirmed within 1 to 2 business days. A response lead from the Toronto team takes ownership of the submission and drafts the complete response on your timeline.
Yes. Workzoom completes capability matrices, vendor questionnaires, spreadsheet response templates, and portal-based submissions in the format the issuing organization specifies. That includes requirement-by-requirement matrix answers coded honestly, narrative sections within your word limits, and pricing restated in your costing template. If the RFP runs through a procurement portal, the team registers and submits through the portal's vendor flow.
Yes. Workzoom prepares bilingual Quebec-French RFP responses for Quebec and federally regulated organizations, including questionnaire and capability matrix answers in French. Receipt confirmation and response deadlines are the same as for English submissions.
Workzoom responds to RFPs issued through MERX, bidsandtenders.ca, biddingo, and custom procurement portals. To invite Workzoom through a portal, add rfp@workzoom.com to the vendor email list when posting, or forward the portal URL and the team registers through the issuing organization's vendor flow.
Workzoom is hosted on AWS data centers in Canada and the United States. The AWS data centers hold SOC 1, 2, and 3, ISO 27001, and PCI DSS Level 1 certifications, among others; those certifications belong to the data centers. A US data residency option is available. Full detail is in the Architecture & Security Whitepaper on this page.
Onboarding is sprint-based and client-led. Sprints run 1 to 4 weeks, each delivering a specific go-live-ready outcome, and many clients reach their goals in a single sprint. Payroll conversions are validated with parallel runs against the legacy system, typically one or two. The Client Onboarding Guide on this page is the methodology Workzoom submits in RFP responses.
Every Workzoom onboarding includes a sandbox environment, and production is created as a copy of the validated sandbox, so evaluation is built into the implementation itself. For a pre-RFP look at the platform, book a walkthrough.
Workzoom is $4 per employee per suite per month, CAD or USD, with implementation, data migration, training, and support included and no setup fees. Monthly minimums apply for the smallest teams. Full detail is on the pricing page.
Canadian municipalities running on Workzoom include County of Renfrew (900 employees), County of Brant (741), Municipal District of Bonnyville No. 87 (400), Regional District of Central Okanagan (392), Loyalist Township (250), and Town of Essex (150), among others across Ontario, Alberta, and British Columbia.
Yes. Workzoom configures CUPE pay grids, step progressions by service date, premium pay, layoff and recall provisions, and grievance-relevant pay history. Ontario children's aid societies and Canadian municipalities run CUPE configurations on Workzoom at production scale.
Canadian public-sector customers that name Workzoom publicly on their own websites include Ktunaxa Nation Council ('We recruit through WorkZoom'), Loyalist Township ('our online recruitment software called WorkZoom (Curos)'), Children's Aid Society of Oxford County, Town of Essex, and Town of Amherstburg, several of them routing job applicants through Workzoom recruiting from their own public careers pages.

Submit your RFP

Send it now. Receipt confirmed within 1 to 2 business days.

Attach the RFP document or paste the procurement portal link. A response lead from the Toronto team confirms receipt and drafts the complete response on your timeline.

RFP intake form

While the intake form is being connected, email your RFP package or portal link to rfp@workzoom.com. Same team, same 1 to 2 business day receipt.

Prefer email? rfp@workzoom.com

Attachments up to 25 MB. For portal-managed RFPs, the portal link alone is enough; the team registers through your vendor flow. Bilingual Quebec-French responses available.

Live walkthrough

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.

No commitment 30 minutes
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