Canada
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Centralised employee information, everything in one place.
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Office Administrator, Marketing and Advertising
HR & Payroll for United States
One HR platform for US teams in all 50 states
Hire, manage, pay, and grow your people on a single employee record. Full US payroll and 50-state tax compliance, built in.
25+ years in production
Hosted in Canada on AWS
Built for IRS · SSA · DOL
50
states covered by one multi-state payroll tax engine
Built to current IRS rules
The short answer
Workzoom is US HR and payroll software that handles multi-state tax calculation and filing preparation, automated W-2 generation, W-4 management, 1099 and I-9 administration, ACA hour tracking and 1095-C generation, and FLSA overtime calculation across all 50 states. Fry Foods, a family-owned food manufacturer, runs HR, workforce, and payroll on Workzoom. From $4 per employee per month per suite, no setup fees, no contracts.
Pay cycles
Weekly · Bi-weekly · Semi-monthly · Monthly
Payroll engine
Live
Statutory authorities
3
A family-owned US manufacturer, live on Workzoom
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Featured customerFry FoodsFamily-owned frozen-food manufacturer, 75+ years in businessRuns HR, Workforce, and Payroll on Workzoom
The platform
Four suites.Built for American employers.
Core HR Suite
Every employee record. Every state. One system.
Centralized HR for US employers. Digital employee files, org structure, and compliance documentation for multi-state operations.
- Centralized employee records with document storage
- Organizational charts and reporting hierarchies
- Multi-state compliance tracking
- Complete audit trail for documentation
Multi-state visibility
Head office in one state, operations across the country. See your entire workforce from one dashboard.
Workforce Suite
Schedule, track time, manage leave across every state.
Workforce scheduling and time tracking configured for US overtime rules, FLSA requirements, and state-specific meal and rest break laws.
- FLSA-compliant overtime calculations
- State-specific meal and rest break tracking
- Multi-location schedule templates
- Self-service shift swaps and time-off requests
One clock, every state
Federal and state labor rules run inside the same engine. No separate spreadsheets for California or New York.
Payroll Suite
Federal and state payroll. Automated.
Multi-state payroll processing with federal and state tax calculations handled automatically.
- Federal and state tax calculations
- Multi-state payroll from a single system
- Direct deposit and digital pay stubs
- Year-end W-2 generation and filing
Federal + state, one run
W-4 withholding, state unemployment, multi-state reciprocals, and quarterly 941 returns all generate from the same payroll run.
Talent Suite
Develop the team that develops your company.
Performance reviews, succession planning, and career development built for how US employers coach and grow their people.
- Configurable performance review cycles
- 9-box talent assessment and succession planning
- Goal cascading from company to individual
- Learning paths tied to role requirements
Growth tracked, not guessed
Every review, every goal, every development conversation in one place. Leadership sees the bench, not just the org chart.
The support team has been phenomenal through the implementation process.
Verified Capterra reviewer
Recruitment & Engagement Manager, Non-Profit
Enables a smooth recruiting process from recruitment to departure.
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Consultant, Information Technology
Simplifies managing payroll, benefits, and compliance in one system.
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CEO and Founder, Computer Software
Gives you a helicopter view of the history of everything that happened.
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Specialist Recruiter, Media Production
Simplifies HR and payroll, making workforce management smooth.
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Senior Account Executive, Health & Wellness
Inside the platform
What American employers run on Workzoom.
Employee self-service, admin dashboards, timesheets, and reports.
Admin Dashboard
Headcount, turnover, and workforce trends update in real time.
Organization Chart
The chart maps positions, not people. When someone leaves, the role stays in place along with the certifications and compliance requirements attached to it. Reorganizations stop being chaos.
Timekeeping
Employees clock in from the web, their phone, or a biometric device. Hours flow straight into payroll with overtime already calculated, so the pay run runs without surprises.
Leave Management
Requests come in from a phone, managers approve in a tap, and balances update everywhere at once.
Payroll Financial Reports
Pay run summaries, deduction breakdowns, and remittance totals live in one report, built for the way finance teams actually audit.
Benefits Administration
The moment someone enrolls, deductions are already wired into payroll.
Which US banks does Workzoom support for direct deposit?
Workzoom generates the direct-deposit file for every payroll run in the ACH format governed by Nacha. ACH is the United States' national clearing network, so the file reaches any US bank or credit union by routing number, not a fixed list. Net pay moves straight from your account to your employees’ accounts. Workzoom never holds, pools, or impounds the money.
- JPMorgan Chase
- Bank of America
- Wells Fargo
- Citibank
- U.S. Bank
- PNC Bank
Have a bank not listed here, or one with custom file requirements? Tell us your bank and we will confirm the setup before your first pay run.
Resources
Everything for United States in one place.
Compliance deep-dives, free calculators, and per-industry guides for American HR and payroll teams.
Comparisons
How Workzoom compares to the vendors that show up in this market.
Live walkthrough
See Workzoom in 30 minutes.
Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.
No commitment
30 minutes
Implementation
United States go-lives.Most in four to twelve weeks.
Most teams go live in four to twelve weeks. Larger or more complex rollouts, think 500-plus employees, multiple entities or pay groups, or a full payroll migration, typically run twelve to thirty-six weeks. Payroll goes live first, then HR, scheduling, and talent phase in behind it.
Discovery and kickoff
We map your payroll, time, and HR workflows, import employees, and lock tax setup and pay groups. Clean, exportable data here is the single biggest accelerator.
Configure
Earnings, deductions, leave policies, schedules, and compliance alerts built into your tenant. We verify every calculation with your team.
Parallel run
Live payroll runs side by side with your current system. One or two pay cycles reconciled. Gaps fixed before cutover, not after.
Payroll live
First production pay run on Workzoom. Employee self-service opens. HR, scheduling, and talent modules phase in over the following quarters.
Do
- Define your org structure clearly, the clearer the faster
- Hand over a clean Excel export of all employee records
- Decide how you want your workflows to look
- Order your time clocks at kickoff so they ship in time
- Attend the working sessions you schedule
- Use Workzoom between sessions, not only in meetings
Don't
- Turnover on your project team mid-implementation
- Key people on vacation during setup
- Employee data stuck in a legacy system or on paper
- Leaving your org structure or workflows undefined
Between sessions, your implementation specialist builds your setup from what each meeting decides, so the more your team defines up front, the faster you go live.
Compliance
How does Workzoom handle United States payroll compliance?
Workzoom stays current with United States's payroll, tax, and employment regulations so you don't have to.
Payroll
Multi-State Tax Calculation
Workzoom calculates federal and state income tax withholding for employees across all 50 states, including multi-state scenarios, and prepares the withholding filings ready for your team to submit.
Reporting
W-2 and W-4 Management
W-2 forms are generated automatically at year-end, and W-4 withholding elections are stored and applied per employee.
Reporting
ACA Compliance and 1095-C Generation
ACA hour tracking and 1095-C form generation are handled within the payroll suite to meet Affordable Care Act reporting requirements.
Compliance
I-9 and 1099 Administration
I-9 documentation is stored and managed in the employee record, and 1099 forms are generated for applicable workers.
Compliance
FLSA Overtime Tracking
FLSA overtime rules are applied automatically, with overtime visibility before it impacts payroll.
Payroll
Garnishment Processing
Workzoom processes federal and state garnishments, child support orders, and IRS levies automatically against the affected paycheck, with the deduction visible on every pay stub and routed to the correct receiving agency.
Reporting
Year-End Tax Forms
Workzoom generates W-2s, 1099-NEC, 1099-MISC, and ACA 1095-Cs at year-end and prepares the electronic-filing files for the IRS and the Social Security Administration, ready for your team to submit. Employee copies are delivered through self-service.
Payroll
Pay Schedule Flexibility
Pay schedule options include weekly, bi-weekly, semi-monthly, and monthly payroll automation, with separate schedules per department or pay group when needed.
50
States supported
4
Integrated suites available
$4
Per employee per month, per suite
Get started
See it run on your own American payroll.
Pick a time. We'll walk through your setup, show you the parts that matter for your team, and you'll know if it fits. If we're not a fit, we'll say so.
Workzoom works with organizations of 50 or more employees. See our minimums.
FAQ
Questions about the United States
Specifics on running HR and payroll in the United States with Workzoom.
Workzoom is $4 USD per employee per month per suite. The HR Suite covers personnel records, recruiting, and onboarding; the Workforce Suite covers scheduling, time clocking, and time off; the Payroll Suite covers pay processing, federal and state tax, and W-2 generation; the Talent Suite covers performance, learning, and succession. All four are $16 per employee per month. Implementation, data migration, training, and support are included, with no setup fees and no contracts. See US HR and payroll software pricing.
Workzoom calculates federal tax withholding automatically from the current IRS employment tax tables, including Federal Income Tax, Social Security, and Medicare. Multi-state payroll is built in: the system handles state income tax for all 50 states, including the states with no income tax and the states with unique rules. State unemployment insurance, state disability insurance where it applies, and local taxes are calculated from each employee work location and your registered tax rates, so a multi-state workforce runs on one payroll.
Yes. Workzoom generates W-2 forms for all employees automatically at year-end. All boxes are populated based on the year's payroll data - wages, federal withholding, Social Security, Medicare, state taxes, and retirement contributions. The system also generates 1099-NEC forms for contractors paid more than $600 during the year. You review, approve, and submit to the IRS by the January 31 deadline. Forms can be printed, e-filed, or provided to employees through their self-service portal. Learn about payroll filings and compliance .
Yes. If you're an applicable large employer (ALE) with 50+ full-time equivalent employees, Workzoom tracks hours worked and health coverage offered to generate ACA forms 1094-C and 1095-C . The system monitors full-time status automatically based on hours worked and generates the required forms by the IRS deadline. Employees can access their 1095-C through the self-service portal. See how benefits administration works .
Workzoom calculates FLSA overtime automatically at 1.5x the regular rate for non-exempt employees who work more than 40 hours in a workweek. The system tracks exempt vs. non-exempt status at the employee level and applies overtime rules accordingly. You can configure state-specific overtime rules (California daily overtime, Colorado overtime, etc.) and the system handles the calculations each pay period. Managers see overtime building on the timesheet before the pay period closes so they can adjust schedules proactively. Learn about time tracking and overtime management .
Yes. Workzoom handles multi-state operations from a single employee database. Track staff in California, New York, Texas, Florida, or any combination of states from one system. Each location can have its own cost centers, schedules, time clocking, and managers with role-based permissions. The system calculates taxes by where employees work, not where headquarters sits, and withholding can be configured by work location for remote staff. Reporting rolls up across all states, so labor cost and compliance status are visible in one view.
Implementation is sprint-based and client-paced, typically four to twelve weeks (twelve to thirty-six for large or complex rollouts), depending on size, scope, and how quickly your team can meet and decide. How quickly you go live depends on how often your team meets. The process moves through self-guided orientation, data migration from a spreadsheet, configuration with a Workzoom Liaison, validation in a sandbox, one or two parallel pay runs to verify accuracy, and go-live on your own schedule with ongoing support. Implementation is included at no extra cost, with no separate onboarding charge.
Workzoom is hosted on Amazon Web Services in the Montreal region under the AWS Well-Architected Framework, and each client has a dedicated database schema. Data is encrypted with AES-256 at rest and TLS 1.2 in transit, with multi-AZ replication and daily encrypted backups. Access is protected by role-based controls and SAML single sign-on through your identity provider, plus monitoring and intrusion detection in place. The platform has annual third-party penetration testing and keeps immutable audit logs across HR, Payroll, Workforce, and Talent.