Employees see their remaining balance and future leave booked separately before requesting time off. Managers approve with the team calendar in view. HR and payroll use the same leave dates, with rules configured for each policy and jurisdiction.
Workzoom leave management software keeps requests, approvals and leave dates on the same employee record used for scheduling and payroll. Employees see remaining and future booked leave separately. The remaining balance reflects processed activity after the related pay run closes. Silvera for Seniors moved 400 employees across 36 Calgary buildings to self-service leave; that customer result does not promise the same outcome for every employer.
Our clients
When employees can see their real-time balance and submit requests on their own, the volume of routine questions HR handles drops immediately. Silvera for Seniors eliminated their highest category of HR inquiries by moving 400 employees across 36 buildings to self-serve.
Seeing who else is already off before approving a request prevents the coverage gaps that happen when multiple people on the same team take the same week. The approver sees the requestor, duration, reason, balance, the team calendar, and a ranked list of qualified substitutes on one screen.
For salaried employees, leave deductions calculate and appear in the next pay run automatically the moment a request is approved. There is no export, no spreadsheet reconciliation, and no separate step between time off and payroll.
Workzoom lets you configure leave types, accrual rules, carry-over limits, and waiting periods once. From there, accruals calculate automatically, requests route to the right manager, and payroll deductions apply without re-entry.
Workzoom gives employees mobile-friendly access to their current leave balance and a simple submission form from any device. Requests route to their direct manager automatically based on org structure, with no email chains or spreadsheet lookups involved.
Workzoom shows managers the requestor, duration, reason, balance, team calendar, and a ranked list of qualified substitutes alongside every leave request before they approve. One-tap approval or decline with a reason replaces the back-and-forth of email-based approvals.
Workzoom connects approved leave directly to payroll so that sick days, vacation, and personal days all generate the correct deduction codes for the next pay run automatically. There is no export, no import, and no month-end reconciliation between leave and payroll.
Workzoom connects time off and scheduling in one pipeline so approved leave triggers a vacancy in the schedule that managers can fill from the qualified staff list. Organizations with seasonal staffing swings keep coverage intact when approved leave automatically opens a fillable shift instead of a silent gap.
Every requirement below is handled by the platform on every pay run, not configured per-customer.
Vacation time and vacation pay are separate entitlements. Their rules depend on the applicable provincial, territorial or federal jurisdiction. Workzoom tracks the vacation balance and configured accrual policy; Workzoom Payroll applies configured vacation-pay rules when processing the pay run. Validate the applicable earnings and policy before approving the calculation.
Source: Ontario ESA, vacation pay
Public holidays, employee eligibility and holiday-pay calculations vary by jurisdiction. Ontario recognizes nine public holidays under its Employment Standards Act. Workzoom records leave and the configured holiday calendar on the employee record; Workzoom Payroll handles pay calculations under the rules your team validates.
Source: Ontario ESA, public holidays
Outside Quebec, federal Employment Insurance can fund income replacement during maternity and parental leave. One parent can receive up to 15 weeks of maternity benefit followed by up to 35 weeks of standard or 61 weeks of extended parental benefit. Quebec residents use the Quebec Parental Insurance Plan instead. Workzoom records leave dates and type on the employee record; the employee applies through the applicable benefit program.
Four steps. One system. No spreadsheet reconciliation.
Self-service shows processed remaining balance and approved future leave as separate figures before the request goes in.
The requestor, duration, reason, balance and who else is already off appear on one screen before the manager approves or declines.
With Workzoom Payroll, approved leave is available on the same record. Validate paid or unpaid treatment and the configured calculation before closing the run.
Approved future leave appears as Booked. Remaining reflects processed activity once the related pay run is fully processed and closed.
Proof
A Workzoom customer running time off in Canada today.
Before Workzoom, we were buried in spreadsheets and paperwork. Now our HR tasks are so much simpler. We're spending less time on admin and more time supporting our staff and residents.
The story
The story
A Canadian employer with staff in more than one province may have different vacation, public holiday and leave obligations by jurisdiction and employee group. Vacation time and vacation pay are separate entitlements. Ontario recognizes nine public holidays under its Employment Standards Act; eligibility and pay calculations still depend on the employee's circumstances and the applicable rules.
Evaluate leave management software with your actual leave types, accrual rules and carry-over limits. Workzoom configures these by policy; HR confirms the applicable jurisdiction and eligibility. Future approved leave appears as Booked, separate from the processed Remaining balance, which settles after the related pay run closes. With Workzoom Payroll, the team validates pay calculations before approval.
The story
Outside Quebec, federal Employment Insurance can provide income replacement during maternity and parental leave, separate from job-protected leave under the applicable employment standards. One parent can receive up to 15 weeks of maternity benefit followed by up to 35 weeks of standard or 61 weeks of extended parental benefit, for 50 or 76 weeks combined. Quebec residents use QPIP instead. Workzoom does not process the benefit claim; the employee applies through the applicable program.
Workzoom keeps leave type, dates and return date on the employee record HR and payroll use. Outside Quebec, the employee applies for EI benefits through Service Canada; Quebec residents use QPIP. The team should confirm job-protected leave, benefits continuation, any top-up policy and return-to-work steps under the applicable jurisdiction and employment terms.
The story
Time-off requests are among the highest-volume HR transactions in most organizations. Silvera for Seniors, a Calgary senior-care organization with 400 employees across 36 buildings, ran leave management through paper forms before moving to Workzoom. Leave-balance questions had been its highest category of HR inquiries. After the switch, employees check their own balance and submit requests through self-service, and Workzoom's Canadian payroll engine handles CPP, EI and CRA T4 reporting on the same platform.
Silvera's result is a published customer outcome, not a guaranteed saving for every organization. Evaluate the leave types, accrual rules and approval chain that match your own policy before treating any customer's result as a benchmark.
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Bring the part that's costing you time. We'll show you what running it properly looks like.
How Workzoom time off runs day to day in Canada, with the local statutory specifics teams ask about.
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