Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
HR Suite · Personnel
Employee records software that keeps every change in history
One employee record that drives HR, payroll, scheduling, and talent. Every job and pay change is kept with its real effective date, never overwritten.
The short answer
Workzoom employee records software is the HRIS system of record for every person: work history, job profiles, document management, emergency contacts, and custom fields. It preserves work and pay changes in date-effective history through effective dating rather than overwriting them, so HR, payroll, and managers read the same single source of truth. Employee records software with a full audit trail keeps a backdated rate change, a promotion, or a department move recorded with its real start date, which keeps historical reporting and the record of employment accurate for employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where employee records break down today
Most systems store only the current state. When an audit or a back-pay question asks what someone earned two years ago, the answer is a guess reconstructed from emails and old spreadsheets.
The Workzoom answer
Workzoom Personnel keeps date-effective history on the fields that matter, like salary, role, and status. Each change is preserved with its effective date, so a backdated correction flows to the right pay period.
HR Suite
Pay and job changes are kept in history, not overwritten.
Every Workzoom suite shares the same employee data, so personnel stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Personnel?
A Single Source of Truth
One employee record shared across HR, payroll, scheduling, and talent means every module works from the same data. There are no discrepancies between systems because there are no separate systems to fall out of sync.
Full History Without Overwriting
Date-effective records preserve job, pay, and status changes over time instead of overwriting them. You can look at any past point in time and see exactly who worked where, what they were paid, and how the organization was structured. Personal details like a home address update in place.
Self-Service That Reduces HR Overhead
When employees can view pay stubs, update details, and submit requests on their own, HR teams stop fielding dozens of routine questions every day. The time saved compounds across every pay period and every team across the organization.
How it works
How employee records software runs in production.
CENTRALIZED EMPLOYEE RECORDS
One record keeps job and pay changes in full date history
Workzoom centralizes every employee profile, document, and compensation record in one platform, with date-effective history on the fields that matter: salary, role, benefits, and status. Backdate a correction and downstream calculations adjust.
- Date-effective records that preserve every promotion, transfer, and compensation change
- Upload contracts, certifications, tax forms, and any document type to employee profiles
- Track current and historic job titles, departments, and reporting lines
EMPLOYEE SELF-SERVICE
Employees and managers access their own data without HR
Workzoom's self-service portal lets employees view pay stubs, update personal details, and submit requests from their phone. Managers approve the requests routed to them, delegate responsibilities, and access team data without routing everything through HR.
- Employees access pay stubs, schedules, and documents from any device
- Automate compensation change requests with approval workflows
- Trigger automated workflows for life events like marriage or address changes
REAL-TIME REPORTING
A built-in report library drawn from one live database
Workzoom's built-in reports draw from the same database that payroll, scheduling, and talent use. Organizational charts update in real time and demographic, headcount, and movement data are always current without exporting anything.
- Generate real-time organizational charts by department or reporting line
- Analyze employee demographics, tenure distribution, and workforce composition
- Track hiring, promotions, transfers, and separations across modules
PLATFORM CONNECTIVITY
Personnel data flows to payroll, scheduling, and talent automatically
Workzoom's Personnel module shares one employee record with every other module. Compensation rates flow to payroll, qualifications feed scheduling, and review data connects to talent without re-entry or CSV exports at any step.
- Salary changes approved today appear in the next pay run automatically
- Department and qualifications data feeds shift scheduling assignments
- Recruiting and onboarding data becomes the employee record
DATA MIGRATION AND IMPLEMENTATION
Your implementation specialist migrates existing data with zero gaps
Your data stays yours and Workzoom brings the product expertise. Your implementation specialist works alongside your team to bring your current employee data over from your spreadsheets, map every field, and set up accurate records, so date-effective history starts building from your first pay cycle forward.
- Import your employee data from spreadsheets
- Set up self-service access, approval chains, and delegation rules
- Configure built-in reports and organizational chart structures from the start
WORKFORCE INSIGHTS
Headcount trends and movement data visible in real time
Workzoom connects personnel data to organization-wide analytics so leadership can see headcount trends, tenure distribution, and workforce composition without running a manual report. Engagement survey results segment automatically using the same records.
- Real-time headcount and movement dashboards across departments
- Engagement results auto-segmented by department and tenure from Personnel data
- Identify workforce composition gaps before they become hiring problems
Customer stories
Proof, not slideware.
Teams running Workzoom personnel on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the HR Suite.
Pair Personnel with the rest of the HR Suite. One employee record, nothing to integrate or maintain.
HR Administration
The full employee lifecycle, application to termination, on a date-effective record that also runs payroll and scheduling. Change once, never re-key.
Recruiting
The candidate you hire becomes an employee automatically: offer, onboarding, and first payroll off the same record, with no re-keying.
Onboarding
Paperwork, documents, and required training are done before day one, with checklists assigning each task to HR, IT, and the manager on a deadline.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See Personnel on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through Personnel live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on Personnel.
Specifics on how Workzoom personnel works, what it costs, and how it connects to the rest of the platform.
Workzoom is an HR software platform that centralizes employee data, automates human resources processes, and provides self-service access for employees and managers. In an integrated platform like Workzoom, HR software shares one employee record with payroll, workforce scheduling, and talent management so data flows automatically without re-entry.
Workzoom uses date-effective records to preserve the history of work and compensation changes, like promotions, transfers, pay rates, and status, instead of overwriting previous data. When an employee receives a promotion or transfer, the old data is kept intact up to the change date and the new data applies from that date forward. Personal details like a home address or emergency contact update in place rather than building a date-effective trail. This is critical for audit compliance, retroactive payroll, and historical reporting.
Workzoom's self-service portal lets employees view pay stubs, update personal details like address and banking information, submit time-off requests, access company documents, and manage emergency contacts. Manager self-service extends this to supervisors who can view team data, approve requests, run reports, and delegate responsibilities during absences.
Workzoom supports multi-entity configurations where organizations operating multiple companies or legal entities manage all of them from a single system. Each entity maintains its own payroll rules, compliance requirements, and reporting structure while sharing a centralized employee database. Workzoom supports entities across Canada, the United States, the Bahamas, Jamaica, Trinidad and Tobago, Antigua and Barbuda, and the United Kingdom.
Workzoom's Personnel and payroll share the same employee record. When HR updates an employee's salary, job title, tax information, or banking details, those changes are immediately available in payroll without manual re-entry. Benefits enrollment deductions appear in payroll automatically, and time-off balances sync for accurate leave accruals.
Core HR implementation is sprint-based and client-paced, typically four to twelve weeks (twelve to thirty-six for large or complex rollouts), depending on size, scope, and how quickly your team can meet and decide. After self-guided orientation and a personnel data import (most done within days), your team deploys at the pace you set, with your implementation specialist on call. Larger or more complex rollouts phase suite by suite with HR going first as the foundation. A dedicated implementation specialist is included at no additional cost.
Workzoom includes a built-in report library across HR, compensation, and workforce that pulls from one shared database in real time. These cover employee demographics, headcount trends, organizational charts, compensation history, movement data, and more without requiring any export to a separate tool.
Workzoom connects recruiting, onboarding, and personnel so that when you hire an accepted candidate, their information flows from recruiting into onboarding and then into the employee record. Documents, tax forms, banking details, and emergency contacts collected before day one are automatically filed. There is zero re-entry from hire to first payroll.