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Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
HR Suite · Organization
Org chart software that automates everything downstream
Move someone once and the chart, the headcount, and the approval chain all redraw themselves.
The short answer
Workzoom org chart software, also called position management software, defines job profiles, departments, work sites, positions, and reporting hierarchies inside the HRIS. It turns that org chart into automation: it drives recruiting requisitions, payroll cost centres, scheduling assignments, and approval routing across every module. Because position management is part of the HRIS rather than a separate visualization tool, the chart is always live, headcount is tied to real positions, and a reorganization updates every connected workflow, supporting succession and workforce planning at once. Workzoom organization software is built for employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where organizational structure breaks down today
Approval routing, cost centers, and reporting lines are configured separately in each tool. A reorg means updating the same change in five places, and they drift apart immediately.
The Workzoom answer
Workzoom Organization defines departments, positions, and reporting lines once. A single change propagates automatically to approvals, payroll cost centers, scheduling, and reviews.
HR Suite
Define the structure once and everything downstream follows.
Every Workzoom suite shares the same employee data, so organization stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Organization?
One Structure That Runs Everything
Departments, positions, and reporting lines defined once in Organization drive approval routing, payroll cost centers, scheduling, and performance reviews across every module. A single change here propagates automatically so nothing falls out of sync.
Visible Vacancies and Accurate Headcount
Position management keeps roles visible in the org chart even when no one is filling them. FTE limits, cost center mappings, and career paths stay intact so headcount planning and recruiting happen from real data, not spreadsheet estimates.
Safety Tracking Without a Separate Tool
Workplace safety incidents, injuries, and WCB tracking live in the same system as your org structure and employee records. Incident patterns analyze by department and location automatically because the data is already connected.
How it works
How org chart software runs in production.
ORGANIZATIONAL STRUCTURE
Define departments, positions, and reporting lines once
Workzoom lets you define your organizational structure once and every connected module builds from it. Approval routing, payroll cost centers, scheduling assignments, and performance review chains all reference the same hierarchy automatically.
- Interactive org charts filterable by department, location, and division
- Multi-entity support for separate businesses as distinct legal entities
- Date-effective structural changes preserved over time for audit and compliance
POSITION MANAGEMENT
Track vacant roles, not just the people filling them
Workzoom tracks positions independent of people so that when someone leaves, the role stays visible in the org chart with its FTE limits, cost center mapping, and career path intact. Recruiting creates requisitions directly from open positions.
- Vacancy tracking with authorized FTE limits and funding type per position
- Cost center mapping for payroll journal entries at the position level
- Career path definitions, certifications, and competency requirements per job
APPROVAL ROUTING
Approval workflows route automatically based on org structure
Workzoom routes time-off requests, expense approvals, and requisitions based on the reporting lines defined in Organization. When someone transfers or a manager changes, every approval workflow updates automatically without any manual reconfiguration.
- Time off and expense approvals route based on live reporting lines
- Requisitions route to the correct department and cost center automatically
- Manager changes propagate to all connected approval workflows immediately
SAFETY TRACKING
Record incidents and track injuries inside your org structure
Workzoom includes workplace safety incident tracking connected directly to your org structure. Record incidents with full context, track injuries with WCB coverage status, and manage safety committee membership, all without a separate EHS tool.
- Workplace safety incident reporting with severity, witnesses, and full context
- Injury tracking with WCB coverage status, medical records, and incident leaves
- Safety committee membership tracking and training via the Learning module
MULTI-ENTITY SUPPORT
Manage multiple companies from one organizational system
Workzoom supports separate businesses as distinct legal entities within a single platform, each with its own hierarchy, departments, work locations, and policies. Driving Change Automotive Group (DCAG) uses this to run its dealerships across Saskatchewan and Alberta, where each location keeps its own structure while leadership sees the full picture.
- Separate entities with independent hierarchies, policies, and compliance rules
- Consolidated reporting across all entities for leadership visibility
- Data access privileges keep each entity's information separate
Customer stories
Proof, not slideware.
Teams running Workzoom organization on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the HR Suite.
Pair Organization with the rest of the HR Suite. One employee record, nothing to integrate or maintain.
HR Administration
The full employee lifecycle, application to termination, on a date-effective record that also runs payroll and scheduling. Change once, never re-key.
Personnel
One employee record that drives HR, payroll, scheduling, and talent. Every job and pay change is kept with its real effective date, never overwritten.
Recruiting
The candidate you hire becomes an employee automatically: offer, onboarding, and first payroll off the same record, with no re-keying.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See Organization on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through Organization live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on Organization.
Specifics on how Workzoom organization works, what it costs, and how it connects to the rest of the platform.
Workzoom's organizational structure is the control layer that approval routing, payroll cost centers, scheduling assignments, and performance review chains all build from. Change a reporting line or transfer an employee, and every connected module updates automatically. It is not a display layer. It runs the entire platform.
Workzoom's position management tracks roles independent of the people filling them. When someone leaves, the role stays visible with its FTE requirements, cost center mapping, and career paths intact. This is how you track vacancies, plan headcount, and create recruiting requisitions directly from the org structure instead of maintaining a separate spreadsheet.
Workzoom maps departments and positions to cost centers and funding types. When payroll runs, journal entries split correctly by department, location, and business unit based on this mapping. Transfer an employee between departments and the payroll allocation updates automatically in the next pay run with no manual reconciliation.
Workzoom supports separate businesses as distinct legal entities within a single system, each with its own hierarchy, departments, work locations, and policies. Data access privileges keep each entity's information separate while leadership gets consolidated reporting across the group. Driving Change Automotive Group uses this to manage its dealerships from one platform.
Workzoom manages both jobs and positions. A job is a role definition that includes title, responsibilities, certification requirements, and career path connections. A position is a specific seat in the org structure that references a job. One job can have many positions. For example, the job Registered Nurse might have 15 positions across 3 locations. This enables vacancy tracking and position-based succession planning.
Workzoom renders interactive org charts in real time by department, position, or person. When a reporting line changes, someone transfers, or a new hire fills a vacancy, the chart reflects the change immediately. Every structural change is date-effective, so the system preserves what the organization looked like at any previous point. Island Luck uses real-time org charts to maintain visibility across 60+ locations.
Workzoom includes safety incident tracking as part of the same system that manages your org structure, employee records, and payroll. You record incidents with full context, track injuries with severity and WCB status, manage medical leaves, and maintain safety committee membership. Safety training is delivered through the built-in Learning module. Because safety data lives alongside organizational data, you can analyze incident patterns by department and location without a separate EHS tool.
Workzoom uses the structure defined in Organization to determine which compliance rules, policies, and training requirements apply to each employee. Safety certifications and compliance training are assigned based on role and location through the Learning module. The County of Renfrew used this to ensure safety training was completed before new hires set foot on site.