For municipal teams

Municipal HR software that clears the council audit

Multi-department scheduling, CUPE payroll, and position management, built for local government.

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3 mo to paperless go-live
County of Renfrew900 employees, live since 2023

Every department runs its own local. Every local runs its own agreement. Council still wants one number at month end. One pay run, every agreement honoured.

4.5
G2 + Capterra (50 reviews)1
25+ Years in production2
100% In-house support, never farmed out14
$4per employee / month / suite3

The short answer

Workzoom municipal HR software manages CUPE-aware payroll, multi-department scheduling, and position management for Canadian local governments. The platform handles collective agreement terms for multiple union locals, flags position vacancies against approved headcount. CUPE step progression and premiums are native; GL export uses configurable cost-center dimensions and may require custom mapping for specific accounting systems. Pricing is $4 per employee per month per suite with no setup fees, and seasonal staff count only during active months.

Live on Workzoom right now. North America and the Caribbean.

How Workzoom helps

What does municipal HR software cover?

Payroll

Every department, every union, one pay run.

Handle CUPE collective agreement compliance, union step progression tracking, and council-approved pay scale enforcement in a single payroll system. Council-ready reporting with configurable journal formatting for GL export.

  • CUPE collective agreement compliance
  • Union step progression tracking
  • Council-ready payroll reporting
  • Configurable journal formatting for GL export
Workzoom payroll processing run with bank transmissions for municipalities teams
Workforce

Position control meets headcount reality.

Council-approved positions tracked separately from headcount. Multi-department scheduling across city services with seasonal workforce management for snow removal, parks, and construction crews.

  • Position control vs. headcount tracking
  • Multi-department resource sharing
  • Seasonal leave policies vs. year-round staff
  • Council-approved position budgets
Workzoom scheduling dashboard with shift assignment and rotation logic
Self-Service

Public servants serve themselves first.

Municipal staff request time off, view pay stubs, update direct deposit, and acknowledge policy from any device. Department managers approve in line, not through three forwarded emails. HR reclaims the hours it used to spend forwarding forms across city services, parks, and public works.

  • Time-off requests with manager approval in-app
  • Self-serve pay stub, T4, and direct deposit
  • Policy acknowledgement tracked per employee
  • Multi-department approval routing
Workzoom employee self-service dashboard for municipal staff with time-off, pay stubs, and policy acknowledgements

Modules

What gets used every day.The modules municipalities teams reach for most.

Pay Processing

CUPE-aware payroll with council-ready reporting

Scheduling

Multi-department scheduling across city services

Personnel

Council-ready reporting and position control

Safety

Council safety reporting and seasonal worker incident tracking

Onboarding

Fast onboarding for seasonal hires

Compensation

Union step progression for CUPE collective agreements

Performance

Council-ready performance reporting

How it works

One connected record.How municipal HR software runs on it.

01
Position control built into the platform
Workzoom tracks approved positions versus actual headcount by department, flags vacancies, and calculates salary budget variance from the same data that runs payroll. Headcount and budget-variance data for Council reporting comes from one source, so your team does not pull from finance and HR separately.
02
Collective agreement terms configured per local
Each CUPE local has its own pay rules, premium schedules, and overtime thresholds in Workzoom. Employees are assigned to their applicable local and payroll calculates correctly for each agreement automatically, eliminating the manual calculation that creates grievances.
03
Seasonal headcount billed only when active
Seasonal employees are activated and deactivated in any billing cycle and count only during active months. Returning seasonal staff retain their records from prior seasons for faster re-onboarding, without re-entering personal and pay data.
32
employees onboarded in three months at County of Renfrew with zero paper forms
40%
faster payroll processing at Northern Sunrise County
Live walkthrough

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.

No commitment 30 minutes
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How Workzoom compares

Side by side with the platforms municipalities teams evaluate most.

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Questions from municipalities teams

How Workzoom handles the specific HR, payroll, and workforce realities of municipalities operations.

Each collective agreement is configured separately in Workzoom with its own pay rules, premium schedules, and overtime thresholds. Employees are assigned to their applicable CUPE local, and payroll calculates correctly for each agreement automatically through one engine. Union step progression and seniority rules vary by bargaining unit, and the platform applies the right rules to the right worker without manual sorting. This municipal payroll software eliminates the per-union calculation that creates grievances. Workzoom serves local governments of 50 or more employees across multiple departments.
Yes. Seasonal employees are activated and deactivated in any billing cycle, and you pay only for active headcount during the months they work. Summer students, seasonal parks staff, and snow removal crews each get their own employment rules and leave policies. Returning seasonal staff retain their records from prior seasons, so re-onboarding skips the data re-entry. This municipal HR software bills seasonal headcount only when active. Workzoom serves local governments of 50 or more year-round employees, scaling up and down with the season.
Workzoom tracks approved positions versus actual headcount by department, flags vacancies, and calculates salary budget variance from the same data that runs payroll. A role stays in the org chart with its budget and reporting line even while vacant, ready for the next hire. Council reporting is built from configurable reports and exports in formats ready for Council packages, with no pulling data from finance and HR separately. This government workforce management software builds position control into the platform. Workzoom is built for local governments of 50 or more employees.
Yes. Each department in Workzoom has its own scheduling configuration, including shift templates, overtime rules, and call-out procedures for public works, parks, and administration. Department managers see only their own department, while HR sees every department in one consolidated view. Multi-department resource sharing lets crews move between city services without losing their scheduling history. This local government HR software keeps each department's rules separate inside one platform. Workzoom serves municipalities of 50 or more employees running distinct scheduling logic across departments.
Workzoom exports payroll journal entries in formats compatible with most municipal finance systems, with configurable journal formatting for GL export scoped during implementation. Most municipalities use a simple file-based export that requires no ongoing IT maintenance or custom code. Council-ready payroll reporting is generated directly from payroll data, not assembled from separate systems. This HR software for municipalities keeps finance feeds simple and audit-ready. Workzoom serves local governments of 50 or more employees, with budget variance and position reporting in-platform.
Yes. Workzoom supports multiple employment types within the same organization, including full-time, part-time, casual, and volunteer, each with its own pay, benefits, and scheduling configuration. Volunteer firefighters and part-time bylaw officers follow their own rules while appearing in the same HR and scheduling view as year-round staff. Reports can filter by employment type for Council and budget reviews. This municipal payroll software handles every worker classification in one system. Workzoom serves local governments of 50 or more employees with mixed workforces.
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See municipal HR software on your own data.

A 15 to 60 minute working session, not a slide deck. We look at your municipalities org structure, identify which suites fit, and walk through how Workzoom solves the specific problems you came here to read about. You leave knowing which modules fit and what to expect on pricing.

Workzoom works with organizations of 50 or more employees. See our minimums.

Proven

Municipalities teams running Workzoom today.

County of Renfrew administration building, Pembroke, Ontario
32
New hires onboarded in 3 months with the new hybrid process, without increasing HR headcount.
County of Renfrew Municipal Government · 900 employees · Canada

We wouldn't be able to hire the people that we do anymore with the same resources we already had. It's allowed us to keep our headcount consistent without needing to increase, saving us time and money.
Ktunaxa Nation Council Government Building, Cranbrook, BC
115
Employees. Indigenous government in BC’s Kootenay region, modernizing HR across varied sectors since 2023.
Ktunaxa Nation Council Indigenous Government · 115 employees · Canada

Working with Workzoom has streamlined our operations and improved our efficiency. This upgrade gives us more time to focus on team and community projects.
Northern Sunrise County municipal office in Alberta, Canada, running Workzoom HR and payroll across a seasonal workforce that scales from 90 to 140 employees.
40%
First payroll run completed in under 3 months, the fastest and most accurate the county had ever seen.
Northern Sunrise County Municipal Government · 140 employees · Canada

Switching to Workzoom has made managing payroll and timekeeping so much easier. The system is straightforward and works really well. We were able to process our first payroll faster than we expected, and now we feel much more confident in how we're handling everything. It's been a big help.

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