Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
Payroll Suite · Pay Processing
Payroll processing software that runs multi-country payroll
A pre-flight pass flags the missing deduction or bad retro during the run, so you fix it before the money moves, not after payday.
The short answer
Workzoom payroll processing software calculates pay and deductions, keeps the tax tables and pay-calculation rules current, then produces an EFT file the client uses to run direct deposit and prepares statutory remittance summaries for the client to submit. It runs live payroll in Canada, the United States, and the Bahamas, with pay legislation for those three jurisdictions built into one engine that is ready for more. For US employers it produces W-2 forms. A guided three-step run with pre-flight error detection completes payroll in under two days. Workzoom payroll processing software is built for employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where payroll processing breaks down today
Without pre-flight checks, processing is a leap of faith. Catching a mistake after the fact means off-cycle corrections and unhappy employees.
The Workzoom answer
Workzoom Pay Processing runs guided three-step pay runs with pre-flight error detection. Every number is verified before the run executes.
Payroll Suite
Payroll runs in a day and a half, verified before it executes.
Every Workzoom suite shares the same employee data, so pay processing stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Pay Processing?
Real-Time Calculations Before the Pay Run
Collecting and calculating pay entries in real time as the period progresses means every number is verified before the run executes. HR changes reflect in the current calculation immediately so there are no surprises at processing time.
Multi-Jurisdiction Payroll Without Manual Tax Calculations
Jurisdiction-specific tax rules for Canada, the United States, and the Bahamas apply automatically so payroll processors do not have to calculate or verify tax treatments for each country manually.
Pay Stubs Without HR Distribution
Employees access current and historical pay stubs through self-service the moment a run is complete. HR is not involved in distributing statements and employees are not waiting for someone to email them.
How it works
How payroll processing software runs in production.
REAL-TIME PAY CALCULATION
Collect and calculate pay entries in real time before processing
Workzoom collects pay entries and calculates payroll in real time including time, time off, benefits, and recurring entries, so every number is verified before the pay run executes. Changes made by HR are reflected in the current calculation without waiting for a sync.
- Real-time collection of time, time off, benefits, and recurring pay entries
- Payroll calculations update immediately when HR data changes
- Process one or multiple payrolls for different employee groups simultaneously
OFF-CYCLE PAYROLLS
Process bonuses, terminations, and reversals outside the regular cycle
Workzoom supports off-cycle payrolls for bonuses, commissions, extra pays, retro payments, termination pays, and pay reversals. Bulk pay entry uploads handle large volumes of any type whether time or money amounts.
- Off-cycle payrolls for bonuses, commissions, and extra pay events
- Termination pays and pay reversals processed independently
- Bulk pay entry uploads for any pay type in large volumes
MULTI-JURISDICTION TAX
Calculate payroll taxes for Canada, the United States, and the Bahamas
Workzoom calculates payroll taxes across Canada, the United States, and the Bahamas with jurisdiction-specific rules applied automatically. Cable Bahamas processes payroll for 850 employees across the islands using this capability.
- Automated tax calculations for Canada, the United States, and the Bahamas
- Jurisdiction-specific deduction and remittance rules applied automatically
- Multi-currency support for organizations operating across countries
PAY STATEMENTS
Generate pay stubs and provide access through employee self-service
Workzoom generates pay stubs and provides employees with access to current and historical statements through self-service without HR needing to distribute them manually. Earnings breakdown and gross pay reports answer common questions about what is included in each run.
- Pay stubs generated automatically after each pay run
- Current and historical stubs accessible through employee self-service
- Earnings breakdown report: what are employee earnings by type or pay code?
DIRECT DEPOSIT AND DEDUCTIONS
Generate the bank file, split across accounts, and run payroll deductions
Workzoom generates the direct deposit bank file in your bank's format (EFT in Canada and the Bahamas, NACHA in the United States) to upload for disbursement, with an Excel replica for a final audit. United States employers can pay by direct deposit or printed check, while Canada and the Bahamas use direct deposit. Employees can split net pay across multiple bank accounts, and third-party lending accounts let an employee loan be repaid through payroll as a flat amount or a percentage.
- Direct deposit bank file (EFT in Canada, NACHA in the US) with an Excel replica for audit
- Multi-bank direct deposit: net pay split across multiple accounts per employee
- Third-party lending accounts: loans repaid through payroll as a flat amount or a percentage
PAYROLL REPORTING
Six built-in reports answer every payroll question on demand
Workzoom includes six interactive payroll reports covering earnings by type, gross pay contributions, pay entry sources, payroll calendar, data changes that could impact pay, and period and person registers. Reports pull from the same database as HR and benefits with no export required.
- Payroll data changes report: what HR changes were made that could impact payroll?
- Registers by YTD, pay period, or person for any date range
- Payroll calendar showing all organization pay dates
Customer stories
Proof, not slideware.
Teams running Workzoom pay processing on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the Payroll Suite.
Pair Pay Processing with the rest of the Payroll Suite. One employee record, nothing to integrate or maintain.
Benefits
Automated enrolment based on eligibility rules, self-service elections, life event processing, and payroll-connected deductions. No paper forms, no manual calculations.
Expenses
Because claims live inside payroll, an approved expense becomes a line on the pay stub. No separate cheque, no second system to reconcile.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See Pay Processing on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through Pay Processing live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on Pay Processing.
Specifics on how Workzoom pay processing works, what it costs, and how it connects to the rest of the platform.
Yes to both. Punches from the time clock flow directly into Workzoom payroll through one shared pipeline. There is no CSV export, no integration middleware, and no manual reconciliation. Overtime is calculated automatically against the rules configured for each employee's work location. Workzoom's rules engine supports daily, weekly, and period-based thresholds plus overtime averaging: set the rule once for each Canadian province, US state, or the Bahamas your team operates in, then every approved punch runs through the right calculation without manual entry. Shift premiums, meal deductions, statutory holiday pay, and double-time premiums layer in by the same rule.
Workzoom collects pay entries in real time from time tracking, time off, benefits, and recurring compensation, calculates payroll, and processes pay runs for one or multiple employee groups simultaneously. All data flows from the same employee record shared with HR, so there is no re-entry and no sync required between systems.
Workzoom supports off-cycle payrolls for bonuses, commissions, extra pays, retro payments, termination pays, and pay reversals. These run independently from the regular cycle and do not require a full payroll run for the entire organization.
Workzoom calculates payroll taxes for Canada, the United States, and the Bahamas with jurisdiction-specific rules applied automatically. Multi-currency support handles organizations operating across these countries.
Workzoom supports bulk pay entry uploads for any type of pay, whether time or money amounts. This handles large-volume situations where manual entry is impractical, such as commission batch payments or retroactive adjustments across a large employee group.
Workzoom includes six built-in payroll reports: earnings breakdown by type or pay code, gross pay breakdown by contributing factor, pay entries by source, payroll calendar, data changes report for HR changes that could impact payroll, and registers by YTD, pay period, or person. All reports pull from one database without requiring an export.
Workzoom generates pay stubs after each pay run and makes current and historical stubs accessible to employees through the self-service portal. Employees access their own statements without HR needing to email or print them manually.
Workzoom's payroll reads the same data as HR and benefits. Salary changes approved in HR appear in the next pay run automatically. Benefits deductions from enrollment flow to payroll without spreadsheet handoffs. Time and leave approved in the workforce modules feed payroll with no CSV export.