For nonprofit teams

Nonprofit HR software that leaves room for the mission

Grant-coded time, funder-ready payroll allocation, and multi-location scheduling, built for Canadian charities.

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Workzoom dashboard showing employee records and workforce information

Every dollar answers to a funder. Every hour has to prove where it went. The mission still needs the hours back. Set the allocation once. Take the hours back.

4.5 stars on G2 + Capterra. 49 third-party reviews.1

26+ years in production. Since 2000.2

100% in-house support. Never farmed out.14

$4 per employee / month / suite.3

How it fits your team

Workzoom nonprofit HR software manages payroll allocation by grant fund and multi-location scheduling for Canadian community organizations, social services agencies, and registered charities.

The platform allocates each employee's salary to the correct grant code automatically based on approved hours by program, so funder reporting starts from clean data.

Pricing starts at $4 per employee per month per suite, with a 65-person nonprofit using HR and Payroll paying $520 per month.

Our clients

The teams that run their people on Workzoom.

See customer stories

What does nonprofit HR software cover?

Affordability

Enterprise features, non-profit budget.

Full HR, payroll, workforce, and talent management at $4 per employee per month. No initial setup fees, no long-term contract. Grant-coded expense allocation included.

  • $4/employee/month per suite
  • No initial setup fees
  • No long-term contract
  • Grant-coded expense allocation for funder audits
Workzoom compensation and benefits dashboard with multi-pay-code rules
Reporting

Split salaries across grants.

Allocate a single employee's salary across multiple funding sources (e.g., 60% Program A, 25% Program B, 15% Admin). Journal separation per fund follows the cost-allocation rules you configure, with funder audit report generation.

  • Grant-based salary allocation splits
  • Journal separation per fund from your allocation rules
  • Funder audit report generation
  • Grant-funded benefit cost allocation
Workzoom payroll dashboard with multi-class pay run and statutory deductions
Self-Service

Less admin time. More mission time.

Mission-focused staff request leave, view pay stubs, update direct deposit, and acknowledge policy from their phones. Program directors approve in line, not through three forwarded emails. HR reclaims the hours it used to spend chasing paperwork and routes them back to mission delivery.

  • Time-off requests with manager approval in-app
  • Self-serve pay stub, T4, and direct deposit
  • Mobile policy acknowledgement tracking
  • Volunteer-vs-staff record separation
Workzoom employee self-service dashboard for nonprofit program staff and mission workers

The right tools for your team.

Explore the modules that support your people, pay, and daily work.

Pay Processing

Grant-based salary allocation across funding sources

Workzoom payroll processing dashboard showing the three-step pay run workflow, weekly pay runs with issue dates and pay counts, and quick actions to view pay stubs, initiate an ROE, and view the YTD register

Financial

Automatic journal separation per fund with funder audit reports

Expenses

Grant-coded expense allocation for funder audits

Personnel

Manage staff and volunteer records

Time Off

Leave management for different employment types

Performance

Reviews and goal setting for small teams

How it works

Built for the way your team works.

01

Grant allocation is architectural, not a report

Fund codes and cost centers are configured in Workzoom so payroll allocation calculates from approved time automatically, not from a manual split done after the fact. Funder reports are built from configurable reports and exports, not assembled from three separate systems.

02

Volunteers and staff share one scheduling view

Volunteers are tracked in Workzoom with their own profile type, separate from paid employees, but visible in the same scheduling calendar. Volunteer hours are tracked but excluded from payroll and T4 generation, so program managers see the full picture in one place.

03

Multi-location without multi-system overhead

Employees scheduled and tracked across multiple locations and programs log time by location, and payroll allocation reflects exactly where they worked each period. A 65-person nonprofit using HR and Payroll suites pays $520 per month with no per-location fees.

$520
per month for a 65-person nonprofit using HR and Payroll suites
4.5
out of 5 across G2 and Capterra from verified HR teams in nonprofits

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with no initial setup fees.

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Workzoom employee dashboard with tasks, profile and time off

Compare

How Workzoom compares

Side by side with the platforms non-profits teams evaluate most.

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Questions from non-profits teams

Each employee's time can be allocated to one or more grant codes per pay period, and Workzoom calculates the salary split automatically based on approved hours by program. Fund codes and cost centers are configured so allocation flows from approved time, not a manual split done after the fact. Year-end and mid-year allocation reports are generated in-platform and formatted for standard funder reporting. This nonprofit payroll software makes grant allocation architectural. Workzoom serves community organizations of 50 or more employees splitting salaries across funding sources.
Yes. Volunteers are tracked in Workzoom with their own profile type, separate from paid employees, but visible in the same scheduling calendar as staff. Volunteer hours are tracked but excluded from payroll and T4 generation, so program managers see the full picture in one place. This keeps the workforce view complete without mixing volunteer time into pay runs. This HR software for nonprofits handles paid staff and volunteers on one platform. Workzoom serves charities and community organizations of 50 or more paid employees.
Workzoom generates salary allocation summaries by fund and time period, headcount reports by program, and hours-by-cost-center reports. Reports export to PDF and Excel and are formatted to match standard United Way, MCCSS, and federal funding reporting requirements. A date-effective allocation history and time-study trail back every grant charge, so a misallocated federal cost is documented and defensible. This nonprofit payroll software keeps funder audits straightforward. Workzoom serves social services agencies and registered charities of 50 or more employees reporting to multiple funders.
Employees in Workzoom can be scheduled and tracked across multiple locations and programs simultaneously, with time logged by location and program. Payroll allocation reflects exactly where each person worked every period, and a 65-person nonprofit using HR and Payroll suites pays $520 per month with no per-location fees. This removes the multi-system overhead of running separate location records. This charity HR software runs multi-program staff on one platform. Workzoom serves community organizations of 50 or more employees working across programs and sites.
Yes. At $4 per employee per month per suite, a 20-person organization using two suites pays $160 per month total, with no initial setup fees and no minimum contract. You can start with one suite and add others as needs grow, and the feature set matches the for-profit edition. A nonprofit discount applies on top of standard pricing. This HR software for nonprofits delivers mid-market features on a mission-friendly budget. Workzoom serves community organizations of 50 or more employees, scaling from small teams upward.
Yes. Workzoom processes CPP, EI, and income tax for all Canadian employment types, and T4s and ROEs are generated in-platform with no separate filing tool. Charitable payroll rules, including clergy residence deductions, are supported where applicable. The platform keeps a date-effective record on every change, so payroll, scheduling, and HR all point to the same authoritative history for auditors. This nonprofit workforce management software keeps the CRA pay-calculation rules current for registered charities; staying compliant remains the organization's responsibility. Workzoom is built for community organizations and registered charities of 50 or more employees across Canada.
From the blog

Non-Profits HR and payroll resources

Compliance guides, workforce insights, and practical advice for non-profits employers.

Best HR Software for Canadian Nonprofits (2026 Guide) HR

Best HR Software for Canadian Nonprofits (2026 Guide)

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See nonprofit HR software on your own data.

A 15 to 60 minute session on your non-profits org structure, suite and module fit, specific needs, and pricing.

For organizations with 50 or more employees. See our minimums.

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