Implementation.

Client-led Workzoom implementation: you make the calls, we carry the weight. Sprint-based, paced by your team, and included in your subscription with no setup fees.

Imagine the first payday nobody talks about. It ran.

Workzoom pay processing run, validated and finalized
Pay runFinalized. No surprises.

Your team changes a leave policy before lunch. No consultant. No ticket. No waiting.

Most implementations don't get you there. Months of consultants, a handover deck, and a system nobody on your team actually built.

We think onboarding should build owners.

We take the migration off your desk. You send one well-organized spreadsheet. We map it and import it, usually within days.

We take the guesswork out of setup. Short questionnaires capture each policy in under 30 minutes, answered by the people who know the process best.

We take the leap of faith out of payday. Parallel runs beside your current system until the numbers match. One or two is typically enough.

Most implementations run four to twelve weeks (twelve to thirty-six for large or complex rollouts), with timing shaped by scope and the time your team commits.

Roles and responsibilities

Who owns what.

Clear lines from day one. We carry the technical weight. You keep the control.

Workzoom carries
  • The team: a dedicated Liaison and implementation specialist, kickoff through go-live
  • The on-ramp: orientation that gets your team into the system early
  • The setup: questionnaires that turn your policies into configuration
  • The heavy lifting: data import rounds from your spreadsheets
  • The sandbox: loaded with your real records, safe to test in
  • The training: hands-on sessions, guides, and working time together
  • The environment: production, ready when you are
You control
  • The vision: leadership sponsors the project and sets the objectives
  • The wheel: one to two hours a week keeps the whole project on track
  • The expertise: your rules, your processes, your goals
  • The data: your records, in the spreadsheets we hand you
  • The sign-off: nothing ships until your data and setup check out
  • The standard: the configuration works the way you decide it should
  • The launch: you introduce it to your people, on your timing

Your time

A few focused hours. Not a second job.

Setup runs on focused working sessions plus the work your team does in between. The pace follows the time you put in, and the schedule is yours to set.

1-2 hrs/wk
Project management to keep your team on track
Under 30 min
To complete each module questionnaire
Between sessions
Your team tests and validates the setup in the sandbox
Prepared
On time and ready to build at every working session

Working sessions are for building, not status updates. Questions get answered inside your sessions rather than over email, so every client gets the same focus.

Module effort

Not every module takes the same effort. Plan for yours.

Onboarding runs in up to three streams depending on your modules. Some are ready in hours, others earn real working sessions. Knowing where yours land keeps your timeline realistic.

Stream one

Self-adoption.

Ready to go after orientation and data validation. Your Liaison answers questions, then you deploy at your own pace.

  • Personnel
  • Organization
  • Engagement
  • Safety
  • Learning
  • Career Planning
  • Succession
Workzoom HR dashboard, ready to use after orientation
Your paceReady after orientation

Stream two

Guided option selection.

You pick from defined options. Your Liaison uses your questionnaires to fine-tune the setup in quick sprints, and you validate it in your sandbox.

  • Recruiting
  • Onboarding
  • Performance
  • Expenses
  • Payroll Filings
  • Scheduling (simple)
Workzoom onboarding pipeline configured from your questionnaires
Your sandboxYou validate firsthand

Stream three

Collaborative fitting.

The complex areas. You work directly with an implementation specialist in focused sprints: joint fitting sessions, real data loads, and parallel payroll runs until the numbers match.

  • Time Off
  • Timekeeping
  • Scheduling (dynamic)
  • Benefits
  • Pay Processing
  • Pay Structure

Browse what each suite covers: HR, Workforce, Payroll, and Talent.

Workzoom dynamic schedule fitted to your rules in joint sessions
Parallel runsUntil the numbers match
Live walkthrough

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.

No commitment 30 minutes
Book a Walkthrough View Pricing

Timeline

How long it really takes.

Most implementations run four to twelve weeks (twelve to thirty-six for large or complex rollouts), depending on size, scope, and how quickly your team can meet and decide. Scope and team commitment set the pace. Our implementation kickoff guide walks through what happens in the first two weeks, what to prepare, and who needs to be in the room.

  1. 01KickoffOrientation gets your team into the system.
  2. 02QuestionnairesYour policies, captured in under 30 minutes each.
  3. 03Data importYour records, mapped in from your spreadsheets.
  4. 04Sandbox fittingBuild and validate against your real data.
  5. 05Parallel runsPayroll beside your current system until the numbers match.
  6. 06Go-liveYou lead the rollout. Support continues.

What moves your timeline: a single suite, clean data, one country, and a team that meets and decides quickly land you near four weeks. More suites, a payroll migration with parallel runs, a larger or multi-entity organization, certification records that need verification, and data that arrives late push you toward sixteen. The pace is set by your scope and your team's effort, not by us.

Under 3 months
Northern Sunrise County, from kickoff to first payroll
32 people
Onboarded in 3 months at County of Renfrew, with zero paper
4–12 weeks (12–36 if complex)
Typical implementation range, set by size, scope, and your team's pace
Read the case studies

Best practices

Set yourself up to win.

A few habits separate the rollouts that fly from the ones that stall.

01
Build momentum

Consistent engagement is what drives a project forward. Regular sessions plus focused effort in between beats long gaps every time.

02
Rocks before sand

Solve the big objectives first. The fine details have their place, but they come after the system fits the way you work.

03
Don't stack big changes

Re-orgs, new systems, and union negotiations are best handled outside the project. Too much change at once is hard to validate and hard to absorb.

04
Stay in scope

New ideas will surface as you explore. Note them, finish your original goals, then revisit the extras after go-live.

05
Plan for your team

Large teams need clear communication channels, cross-training, and internal documentation so a single absence does not stall progress.

06
Mind your pay cadence

How often you run payroll affects your parallel timing. Weekly leaves little room to validate. Monthly means a missed window costs a month. Plan for it.

Included

Everything from kickoff to go-live. Included.

Implementation, migration, training, and support are part of your subscription. There is no separate implementation invoice and no setup fee.

Dedicated specialist

The same person from kickoff through go-live and beyond. No handoffs, no ticket queues.

Data migration

We map and import your employee records, pay history, and balances from your spreadsheets or previous system.

Sandbox environment

A full testing environment with your real data, so you can build and validate before anything goes live.

Parallel payroll runs

Run alongside your current system and compare results until the numbers match, pay run after pay run.

Hands-on training

Your implementation specialist walks your team through real workflows with your data, backed by guides, videos, and in-app help.

Support with no time limit

Monday to Friday, 9am to 5pm ET. The same team that implements you answers your questions after go-live. No ticket queue, no tiers.

After go-live

Go-live isn't the end. It's the start.

The rollout
You lead it: the timing, the change management, the rhythm. A phased launch or a full-scale one, your call. We help you assess readiness and prepare your teams either way.
Support, included
No time limit. Your scheduled working sessions taper off, but your Liaison and implementation specialist stay part of your support network for escalations, planning, and new training.
Every release
For major releases, you get sandbox access to test changes against your own configuration before they reach your team. When you add a location or change a policy, the same team is there.

Implementation questions

What teams ask before kickoff.

Most teams go live in four to twelve weeks. Larger or more complex rollouts, think 500-plus employees, multiple entities or pay groups, or a full payroll migration, typically run twelve to thirty-six weeks. The biggest factors are the time your team commits and how clean your data is. A roughly 200-person company that meets weekly is usually live in about three months. Northern Sunrise County processed their first payroll in under three months. County of Renfrew onboarded their team in three months with zero paper.
Faster: defining your org structure clearly, handing over a clean Excel export of all your employee records, deciding how you want your workflows to look, ordering your time clocks at kickoff so they ship in time, attending the working sessions you schedule, and using Workzoom between sessions. Slower: turnover on your project team during implementation, key people on vacation during setup, employee data locked in a legacy system or still on paper, and leaving your org structure or workflows undefined. Scope and your team's availability set the pace, so the more focused the involvement, the closer you land to the fast end.
Plan for a project manager to spend roughly one to two hours a week keeping the team on track. Each module questionnaire takes under thirty minutes, completed by the people who know that process. On top of that, your team tests and validates the setup in the sandbox between working sessions. The more focused that time, the faster you reach go-live.
Workzoom brings a dedicated implementation specialist, orientation, questionnaires, data import, a sandbox, training, and your production environment. You own the decisions: leadership and objectives, your business rules, well-structured data, validating that data and the configuration, internal documentation, and the roll-out. Your implementation specialist facilitates and relies on your experts to decide. Only you know your business, so the calls that shape the system are yours.
Working sessions are focused, hands-on time with your Liaison or implementation specialist to build and validate your setup, not status meetings. You map pay codes, adjust leave rules, define pay cycles, and test the results together in your sandbox. Questions get answered inside the session rather than over email, so every client gets the same focus. Coming prepared keeps each session productive and your timeline on track.
No. Some modules are ready to use after orientation, like Personnel and Engagement. Others let you pick from defined options in quick sprints, like Recruiting and Onboarding. The complex areas, such as Time Off, Benefits, and Pay Processing, need collaborative fitting: joint sessions, data loads, and parallel runs. Being honest about where your modules land keeps your timeline realistic from the start.
Your implementation specialist guides the configuration and may handle small changes in low-touch areas, but the goal is for your team to build and own the system. You stay hands-on so you can manage and adapt it long after go-live. Workzoom brings the product expertise and best practices; the decisions that reflect your business stay with your internal experts. We guide and build alongside you, we do not run it for you.
Implementation support, data migration, your sandbox environment, configuration, hands-on training, parallel payroll runs, and ongoing support are all included in your subscription. There is no separate implementation invoice and no setup fee. Support runs Monday to Friday, 9am to 5pm ET, with no time limit, and the same team that implements you answers your questions after go-live.
You lead the roll-out to your organization, and support continues with no time limit. Your scheduled working sessions taper off, but your Liaison and implementation specialist stay part of your support network for escalations, planning, and new training. For major releases, you get sandbox access to test changes against your own configuration first. When you add a location or change a policy, the same team is there.

See it firsthand

See the implementation process for your team.

20 minutes. We walk through how your team would go live, with your actual timeline and the effort each module involves. If we are not the right fit, we will say so.

Workzoom works with organizations of 50 or more employees. See our minimums.