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Payroll Suite · Benefits
Benefits administration software that sends deductions to payroll
Automated enrolment based on eligibility rules, self-service elections, life event processing, and payroll-connected deductions. No paper forms, no manual calculations.
The short answer
Workzoom benefits administration software manages open enrollment, plan elections, life event changes, and the deductions that follow. It automates enrollment from eligibility rules, lets employees make elections through a self-service portal, processes life event changes, and sends every benefit deduction straight to payroll. Because benefits administration software is built into the HRIS, there are no paper enrollment forms, keeping deductions accurate for employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where benefits administration breaks down today
The cycle takes weeks, the re-entry introduces errors, and employees compare plans without good information.
The Workzoom answer
Workzoom Benefits offers self-serve enrollment with side-by-side plan comparison. The whole cycle runs in days and new deductions apply to the next pay run automatically.
Payroll Suite
Elections become payroll deductions the moment they are submitted.
Every Workzoom suite shares the same employee data, so benefits stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Benefits?
Open Enrollment in Days, Not Weeks
Self-serve enrollment with side-by-side plan comparison replaces weeks of printing packets and re-keying elections. The entire enrollment cycle runs in days, and new deductions apply to the next pay run automatically when the window closes.
Deductions That Calculate Themselves
Contribution formulas configured during plan setup calculate every deduction automatically for every pay run. Pre-tax and post-tax treatments apply based on plan configuration without anyone doing the math.
One System for Benefits and Payroll
Because benefits and payroll share the same database, enrollment changes become payroll deductions the moment they are submitted, with no file to export between systems and no risk of a deduction discrepancy.
How it works
How benefits administration software runs in production.
PLAN CONFIGURATION
Configure any benefit plan type with eligibility and contribution rules
Workzoom supports unlimited plan types including medical, dental, vision, life insurance, pension and retirement plans, and health spending accounts. Each plan has its own eligibility rules, contribution formulas, coverage tiers, and waiting periods configured once and applied automatically from there.
- Unlimited plan types: medical, dental, vision, life, pension, and more
- Employer and employee contribution splits configured per plan
- Eligibility rules and waiting periods enforced automatically
OPEN ENROLLMENT
Employees compare plans side by side and enroll through self-service
Workzoom's open enrollment is fully self-serve. Employees see every plan they are eligible for with coverage details, cost breakdowns, and comparison tools, then complete elections and add dependents in minutes without paper forms or HR re-entry.
- Side-by-side plan comparison with employee cost and coverage details
- Dependent and beneficiary management through self-service
- Enrollment window notifications sent automatically to eligible employees
LIFE EVENT ENROLLMENT
Life events trigger eligibility updates and re-enrollment instantly
Workzoom handles mid-year benefit changes triggered by life events like marriage, a new child, or an address change. Employees update their own records through self-service and the system triggers benefit eligibility updates and deduction recalculations automatically.
- Life events trigger benefit eligibility reviews automatically
- Employees update records through self-service for marriage, dependents, and more
- Life event changes update elections and apply to the next pay run
PAYROLL DEDUCTIONS
Benefit deductions calculate and apply to every pay run automatically
Workzoom connects benefits enrollment directly to payroll through one shared database. When an employee enrolls in a plan, the deduction amount calculates from the plan's contribution formula and applies to their payroll record automatically. Cable Bahamas uses this for 850 employees every pay cycle.
- Automated deduction calculations from plan contribution formulas
- New elections apply to the next pay run automatically
- Pre-tax and post-tax benefit handling based on plan configuration
DEPENDANTS AND BENEFICIARIES
Employees list dependants and name beneficiaries in self-service
Employees add and update their dependants and name beneficiaries through self-service, and see each plan's price when they opt in or out, so coverage records and elections stay current without paper forms.
- Dependant and beneficiary listing maintained through employee self-service
- Plan prices shown to employees when they opt in or out
- Elections feed benefit deductions to the next pay run
Customer stories
Proof, not slideware.
Teams running Workzoom benefits on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the Payroll Suite.
Pair Benefits with the rest of the Payroll Suite. One employee record, nothing to integrate or maintain.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See Benefits on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through Benefits live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on Benefits.
Specifics on how Workzoom benefits works, what it costs, and how it connects to the rest of the platform.
Workzoom's benefits administration software manages the entire lifecycle of employee benefits: plan setup, eligibility enforcement, enrollment, contribution calculations, and payroll deductions. Instead of tracking benefits in spreadsheets and manually calculating deductions each pay period, the software automates every step and connects enrollment decisions directly to payroll with no export or manual transfer.
Workzoom sets the enrollment window dates and handles the rest automatically. Eligible employees are notified, they log into self-service to review available plans, compare options side by side, and submit their elections. When the window closes, new elections take effect on the specified date and deductions update automatically on the next pay run. No paper forms, no manual data entry, no reconciliation.
Workzoom shows employees every plan they are eligible for with coverage details, employee cost, employer contribution, and plan features laid out for comparison. They can switch between tier options like single, couple, and family and see how their deduction changes in real time. This replaces paper packets and PDF comparisons that most organizations still rely on.
Workzoom's benefits and payroll share the same database so when an employee enrolls in a plan, the deduction amount is calculated from the plan's contribution formula and applied to their payroll record automatically. There is no file export, no import, no middleware. Cable Bahamas uses this for 850 employees with deductions calculated every pay cycle without manual intervention.
Workzoom supports any benefit type including health insurance, dental, vision, life insurance, short-term and long-term disability, retirement plans, health spending accounts, wellness programs, and more. Each plan type has its own eligibility rules, contribution formulas, coverage tiers, and waiting periods.
Workzoom builds benefits enrollment into the onboarding workflow. When a new hire completes their onboarding tasks, eligible benefit plans are presented automatically based on their role, location, and employment type. Waiting periods calculate from their hire date and coverage activates automatically once elapsed. County of Renfrew onboarded 32 employees in 3 months using this integrated process.
Workzoom's benefits administration is part of the Payroll Suite at $4 per employee per month. That includes pay processing, benefits administration, and expense management. No setup fees and no long-term contracts are required.