Pay for what you use.
Nothing more.

Everything you need to run, not just access. The per-employee price includes the software, implementation, data migration, training, ongoing support, and all future updates. There are no setup fees, no implementation charges, and no annual maintenance costs.

Some vendors quote low per-employee rates then hit you with $20,000+ in implementation fees. We build those costs into the subscription so you can budget accurately from day one.

The only optional add-ons are biometric time clocking hardware if you need it. See time clocking options.

You pay for active employees, billed monthly. Each suite costs $4 per employee per month. If you subscribe to all four suites (HR, Workforce, Payroll, Talent), the price caps at $14 instead of $16. That is a built-in discount for using the full platform.

An "active employee" is anyone who appears on your roster during the billing period. Terminated employees drop off automatically. You do not pay for open positions, contractors managed outside the system, or historical records.

If your headcount changes mid-month, we prorate. Hire 10 people on the 15th? You pay half-month for those 10. Let someone go on the 5th? You pay for 5 days, not the full month.

There are monthly minimums to ensure we can provide proper support and service. They scale with how many suites you use:

• 1 suite: $400/month (covers up to 100 employees)
• 2 suites: $500/month
• 3 suites: $600/month
• 4 suites: $700/month (covers up to 50 employees at full platform pricing)

Once your employee count exceeds the minimum threshold, you pay purely per-employee. A 200-person company on the full platform pays $2,800/month (200 × $14), not $700.

These minimums are lower than most competitors charge for implementation alone.

No. Workzoom is month-to-month. You can cancel anytime with 30 days notice. No termination fees, no penalties, no "minimum commitment period."

If you prefer annual billing, we offer a 5% discount. You pay for 12 months upfront at a reduced rate. But it is not required.

We do not lock customers in because we would rather earn your business every month. If Workzoom stops working for you, you should be free to leave. That said, our retention rate is over 95% because the platform actually delivers.

Yes, and this is common. Many organizations start with HR or Workforce, get comfortable, then add Payroll or Talent when ready. There is no pressure to buy everything at once.

When you add a suite, we configure it in your existing environment. Your employee data is already there, so there is no second implementation project. You just unlock new functionality.

The $14 cap kicks in automatically once you are on all four suites. You do not need to negotiate or request it.

Explore the HR Suite · Explore the Workforce Suite · Explore the Payroll Suite · Explore the Talent Suite

Most HR platforms either charge premium prices ($15-25 per employee) for comprehensive features, or offer lower rates with limited functionality and expensive add-ons.

What makes Workzoom different:

• All-in-one platform (HR, Workforce, Payroll, Talent) at a capped rate
• Implementation and training included, not charged separately
• No hidden fees for integrations, API access, or premium support
• Same price regardless of company size (no "enterprise tier" markups)

A company with 500 employees on the full Workzoom platform pays $7,000/month. Comparable all-in-one solutions often run $12,000-15,000/month before implementation fees. Book a demo and we will show you a direct comparison.

Most organizations go live in 4 to 8 weeks. Teams under 250 employees often move faster. The timeline depends more on your availability than technical complexity.

The process: You complete a configuration questionnaire, provide employee data in a spreadsheet, and we import everything into your sandbox. You validate, run parallel payroll if applicable, then go live when ready.

During implementation, you have access to a dedicated Workzoom Liaison who guides you through each step. This is included in your subscription, not billed separately.

Contact us to plan your timeline.

Getting data in and out of Workzoom is straightforward. The platform is designed for easy data exchange through standard formats, API access, and configurable exports. Single sign-on integration with Azure AD, Okta, and OneLogin using SAML 2.0 is included.

For specific integration needs (accounting systems, benefits providers, background check services, job boards), we will explore whether Workzoom already supports the data transfer you need. Many common connections are already built.

If custom development is required:

• Simple integrations may be included as part of your implementation
• More complex work is scoped as a side project with development fees
• Workzoom covers half the development cost for custom integrations

This cost-sharing approach means you get the integration you need without paying full custom development rates. We would rather build something useful than tell you it is not possible.

Learn about our technology platform.

We accept ACH/EFT bank transfers (preferred for recurring payments), credit cards (Visa, Mastercard, American Express), and wire transfers for annual prepayment.

Invoices go out at the start of each billing period. Payment terms are net-15 for most customers. If you need different terms due to internal procurement processes, we can discuss it.

Yes. Workzoom is hosted on AWS with SOC 2 Type II, ISO 27001, and PCI DSS Level 1 certifications. Each customer has their own dedicated database schema, not shared multi-tenant infrastructure.

Data is encrypted at rest (AES-256) and in transit (TLS 1.2). We run real-time replication across availability zones, daily encrypted backups, and 24/7 monitoring with intrusion detection.

All staff sign NDAs and pass background checks. Access to customer data is restricted and logged. We can provide our security whitepaper and complete audit details during evaluation. Read about our security architecture.

You own your data. Always. If you decide to leave, we provide a complete export of all employee records, payroll history, documents, and reports in standard formats (CSV, PDF, XML).

We retain your data for 90 days after cancellation in case you need additional exports or decide to return. After that, it is permanently deleted from our systems per your request.

There are no fees for data export. It is your information.

The real ROI is not "HR saves time." It is organizational performance that shows up on your bottom line.

Time fraud and overtime abuse. If you are running manual timesheets or time that is not verified at source, studies put leakage at 2-5% of payroll. For a 200-person company averaging $50k salary, that is $200k to $500k per year quietly bleeding out. Buddy punching, padded hours, extended breaks nobody tracks. When time is captured with verification (biometrics, GPS, manager approval of hours they actually witnessed), these problems disappear.

Performance accountability. Most organizations have performance reviews. Very few have performance accountability. When objectives are tracked consistently with regular progress updates (not reconstructed from memory at annual review time), completion rates improve 20% across the organization. Not because people work harder. Because they know they are being measured with real data, not impressions.

New hire retention. About 20% of turnover happens in the first 45 days. You spent months recruiting, weeks onboarding, and they are gone before contributing anything meaningful. Structured onboarding with 30/60/90 day objectives, scheduled check-ins, and training completion tracking reduces first-year turnover by 30-40%. Calculate what each failed hire costs you in recruiting, training, and coverage. That number adds up fast.

Internal promotion over external hiring. Every external hire for a role you could have filled internally costs a premium. Recruiting fees, longer ramp time, culture fit risk. When you can see who has the certifications, who is hitting objectives, who is ready for the next level, you promote from within. Internal promotions cost a fraction, ramp faster, and retain better.

Compliance and audit readiness. Operations get shut down over certification lapses. Fines get issued. Insurance claims get denied. When certifications and training are tied to positions with automated alerts, you have a complete audit trail exportable in minutes. No scrambling through spreadsheets hoping nothing expired.

Book a demo and we will run specific projections for your situation.