Remittance, in plain English.

A payroll run closes. The numbers are right. CPP, EI, and income tax sit withheld on the books, owed to the Canada Revenue Agency. Until that money moves, the obligation is open. The form that reports what is owed and the transfer that satisfies it are two separate steps. Missing one while completing the other is where exposure accumulates.

The obligation that follows payroll.

Every pay run creates a liability the moment it closes. CPP contributions, EI premiums, and income tax withheld in Canada belong to the Canada Revenue Agency from the second they leave an employee's gross pay. In the Bahamas, NIB contributions belong to the National Insurance Board. The remittance closes the obligation by moving the funds to the authority that is owed them.

Different jurisdictions require different forms. Canada uses the PD7A to document what was withheld and what was transferred, period by period. The Bahamas National Insurance Board collects NIB contributions via the C10 on the Board's schedule. Both forms verify the transfer happened. Without the transfer, the form is paperwork.

How remittance is filed.

The sequence matters: calculate the deductions, generate the remittance extract, produce the EFT bank file, submit, transfer. Missing a step, or completing them out of order, creates exposure the calculation alone cannot fix.

A multi-jurisdiction employer runs two separate remittance cycles to two separate authorities using two separate forms. For organizations with Canadian and Bahamian operations, the PD7A cycle and the C10 cycle run in parallel. Not an edge case. Normal operations.

Where audits find gaps.

Four patterns come up consistently:

• Treating the remittance extract as the remittance. The file shows what is owed. The transfer closes the obligation. Both are required, and they are not the same step.
• Assuming the EFT bank file submits itself. Workzoom generates the file. The bank submission is a separate action the client or their bank must take. Organizations that assume one triggers the other discover the gap when the authority follows up.
• Remitting to the wrong authority. A Canadian employer with Bahamian operations owes NIB to the National Insurance Board, not the CRA. Keeping both jurisdictions on one employee record removes the confusion before it compounds.
• Missing a deadline when a period falls near a cutoff or schedule adjustment. The authority sets the calendar, not the employer. When it shifts, the amount owed does not.

How Workzoom runs it.

The boundary is stated before anyone signs. Workzoom generates the files. The client or their bank submits and remits to the authority.

Workzoom calculates CPP, EI, and income tax for each pay run, generates the remittance extract and the EFT bank file, and produces T4s at year end. For Bahamian payroll, it calculates NIB natively and generates the C10 extract. The client or their bank submits and remits to the Canada Revenue Agency or the National Insurance Board. Workzoom does not remit on the client's behalf. A prospect who needs a provider-remits model should know it before the conversation gets to contract terms.

County of Renfrew and Silvera for Seniors run Canadian payroll on Workzoom. Cable Bahamas runs Bahamian payroll on it. One platform, one database, one employee record per person, generating the correct extract for each jurisdiction. No bolt-on payroll module acquired from somewhere else. Built this way from day one, in 2001, and the founder still runs it.