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Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
Workforce Suite · Scheduling
Employee scheduling software that ranks every qualified fill in seconds
Coverage that holds across every location and season, with overtime flagged before it ever reaches a pay run.
The short answer
Workzoom employee scheduling software builds shift schedules, manages open shifts, and ranks qualified staff so managers can fill each vacancy fast. It covers rotation templates, multi-location and multi-department coverage, shift bidding, and shift-vacancy offers, and it flags overtime, fatigue limits, and break rules before a shift is assigned rather than after payroll. Because scheduling is built into the HRIS, the schedule reads real qualifications, pay rules, and union agreements, then feeds timekeeping and payroll with labor cost visibility and no exports. Workzoom scheduling software is built for shift-based employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where scheduling breaks down today
Filling an open shift means phone calls and guesswork about who is qualified and available. The work is slow, manual, and never finished.
The Workzoom answer
Workzoom Scheduling shows a ranked list of qualified, available, compliant staff the moment a shift opens. Managers assign directly or post for bids with no phone calls.
Workforce Suite
Open shifts are filled in minutes, not phone calls.
Every Workzoom suite shares the same employee data, so scheduling stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Scheduling?
Fill Vacancies in Seconds, Not Phone Calls
A ranked list of qualified, available, compliant staff appears the moment a shift opens. Managers assign directly or post for bids without making calls or checking spreadsheets to figure out who is eligible and available.
Catch Hour Issues at Scheduling, Not After Payroll
Overtime, break, and maximum-hour issues are flagged at the scheduling stage, before they are worked and become costs, so payroll processes cleaner data with fewer surprises.
One Pipeline from Schedule to Pay Run
Scheduled shifts flow into timekeeping for actual-versus-planned comparison, and approved hours feed payroll with premiums pre-calculated. There are no exports, no middleware, and no two systems to reconcile after every pay period.
How it works
How employee scheduling software runs in production.
VACANCY MANAGEMENT
Fill every open shift from a ranked list of qualified staff
Workzoom surfaces vacancies automatically from approved leaves, shift drops, and terminations, then shows managers a ranked list of who can fill each shift based on skills, availability, hours worked, and compliance limits. Island Luck fills vacancies across 60+ locations using this system.
- Real-time vacancy detection across all schedule sources
- Ranked fill lists based on skills, availability, and compliance limits
- Managers assign directly or offer shifts to multiple employees at once
COMPLIANCE CHECKS
Flag overtime and hour-limit issues before shifts are assigned
Workzoom flags overtime and maximum-hour thresholds at the scheduling stage, so potential issues surface while you build the schedule instead of after the pay run. Repeating schedule templates generate automatically on a set frequency aligned to your pay periods.
- Overtime, break, and max-hour thresholds checked in the schedule, not after payroll
- Repeating patterns with automatic batch generation on a set frequency
- Crossover shift handling based on company day-boundary policies
EMPLOYEE SCHEDULE ACCESS
Schedules sync to Google, Outlook, and Apple Calendar in real time
Workzoom pushes schedules to employees through self-service with direct calendar sync to Google Calendar, Outlook, or Apple Calendar. Managers post open shifts for qualified staff to bid on, and printable extracts are available for workplaces that need physical copies.
- Calendar sync to Google, Outlook, and Apple with real-time updates
- Shift bidding through self-service with manager review and approval
- Auto-generated call-out lists and printable schedule extracts
SCHEDULING AND PAYROLL CONNECTION
Schedules feed timekeeping and payroll with no exports
Workzoom connects scheduling, timekeeping, and payroll through one pipeline so scheduled shifts flow into timekeeping for actual-versus-planned comparison, and approved hours feed payroll with overtime and premiums already calculated. No CSV exports and no manual reconciliation.
- Scheduled shifts flow directly into timekeeping for variance detection
- Approved time feeds payroll with overtime and premiums pre-calculated
- Leave balances visible when building the schedule to prevent conflicts
IMPLEMENTATION AND SETUP
Your implementation specialist guides your schedule setup around your operation
Workzoom's implementation specialist works alongside your team to organize your work areas, teams, and supervisors, set up repeating and default schedules, define vacancy fill rules, and connect everything to timekeeping and payroll so approved time off turns into open shifts managers can fill immediately.
- Work areas and teams organized to mirror how your operation actually runs
- Repeating and default schedule types configured for your shift patterns
- Vacancy fill rules set by certification, seniority, and hours limits
Customer stories
Proof, not slideware.
Teams running Workzoom scheduling on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the Workforce Suite.
Pair Scheduling with the rest of the Workforce Suite. One employee record, nothing to integrate or maintain.
Timekeeping
Only the mismatches surface for a manager: a short punch, an unplanned double. Clean time flows straight to payroll.
Time Capture
Desk, field, or floor, every worker clocks the way that fits the job, and it all lands in timesheets payroll can access.
Time Off
Employees self-serve time off requests with full visibility into balances and team availability. Approved leave triggers schedule updates, vacancy creation, qualified fill, and payroll, all automatically.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See Scheduling on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through Scheduling live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on Scheduling.
Specifics on how Workzoom scheduling works, what it costs, and how it connects to the rest of the platform.
Workzoom's employee scheduling software automates the creation, management, and communication of work schedules, handling shift assignments, tracking employee availability and qualifications, managing changes in real time, and giving employees visibility into upcoming shifts. Because scheduling is built directly into the HRIS, decisions are informed by employee skills, time-off balances, and compliance rules without a separate tool.
Workzoom automatically identifies vacancies created by approved leaves, shift drops, terminations, and changes to work requirements. When a vacancy appears, managers see a ranked list of qualified staff who can fill the shift based on skills, availability, hours worked, and compliance rules. Managers can assign directly or offer the shift to multiple employees at once.
Workzoom supports shift bidding through the self-service portal. When turned on, available shifts are visible to qualified employees who can submit bids, and managers review and approve bids to fill open slots. The vacancy policy controls whether shift bidding is enabled and what qualifications employees need to bid.
Workzoom handles basic, rotating, and crossover shift schedules. Repeating schedules use a chain setting to control whether changes to one shift carry forward to all future occurrences. Default schedules define fixed hours like 9 to 5, Monday to Friday. For crossover shifts that span midnight, Workzoom accounts for the work on the correct day based on your company policies.
Workzoom employees access their schedules through the self-service portal. They subscribe their schedule to Google Calendar, Outlook, or Apple Calendar using a calendar link so upcoming shifts appear on their personal devices. Printable schedule extracts are available for workplaces that need physical copies. Any schedule changes reflect immediately across all channels.
Workzoom scheduling is built into the HRIS so managers see real-time time-off balances, employee qualifications, compliance limits, and payroll implications all in one place. Qualified fill lists draw from real employee records, not a disconnected contact sheet. The schedule feeds directly into timekeeping and payroll with no CSV exports, no manual reconciliation, and no data silos between systems.
Workzoom supports automatic schedule generation through repeating templates set to generate on a regular frequency. Schedules are built in batches aligned to pay periods and distributed to the appropriate supervisors. Both repeating schedules with biweekly or custom patterns and default schedules with fixed daily hours are supported.
Workzoom checks overtime and maximum working hour limits at the scheduling stage, not after the pay run. The vacancy policy lets you set a maximum number of scheduled hours per week, and when filling shifts the system checks those limits before suggesting qualified staff, so potential issues surface before the pay run.