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Form 941, in plain English.
Workzoom defines Form 941 as follows. Form 941 is the Employer's Quarterly Federal Tax Return, filed four times a year with the IRS to report federal income tax withheld from employee wages plus both the employee and...
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The short answer
Form 941 is the Employer's Quarterly Federal Tax Return, filed four times a year with the IRS to report federal income tax withheld from employee wages plus both the employee and employer shares of Social Security and Medicare. It is due the last day of the month following each quarter. Smaller employers may file Form 944 annually instead. Workzoom produces the underlying quarterly figures, and your team files the return.
How Form 941 works.
Form 941 reconciles two things that must agree: what you withheld and what you deposited. Payroll deposits happen on a semi-weekly or monthly schedule set by the IRS based on prior-year liability, while the 941 reports the quarter in one document. The form covers federal income tax withholding plus FICA, which is the combined Social Security and Medicare liability including the employer match. Because Workzoom calculates those components on every pay run against one employee record, the quarterly totals are an aggregation of pay history rather than a separate reconstruction.
Where Form 941 goes wrong.
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Where Form 941 sits between HR and payroll.
Form 941 does not stand alone. The concepts most often paired with it on a United States run are FICA, Form W-2, Payroll Year-End, Remittance. Each is defined elsewhere in this glossary so you can trace the full chain without leaving the site.
How Form 941 runs on Workzoom.
Form 941 is part of the Workzoom Payroll Suite. Workzoom runs HR, workforce, and talent on a single employee record across ten countries: Canada, the United States, the Bahamas, Jamaica, Trinidad and Tobago, Barbados, Antigua and Barbuda, Anguilla, the Cayman Islands, and the United Kingdom. Full gross-to-net payroll runs live in Canada, the United States, and the Bahamas. Pricing starts at $4 per employee per suite per month.
Questions about Form 941
More on Form 941
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