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Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
Workforce Suite · Scheduling
Shift scheduling software for coverage across sites
Plan coverage across sites and shifts, with overtime in view.
4.5 stars on G2 + Capterra. 49 third-party reviews.1
26+ years in production. Since 2000.2
100% in-house support. Never farmed out.14
$4 per employee / month / suite.3
Workzoom shift scheduling software connects multi-site schedules, qualified fill and shift bidding with employee records and timekeeping.
Read the full answer
Managers compare workers using configured criteria and assign coverage. Recorded time is reviewed separately; approved hours feed the matching payroll period when approved before cutoff.
Our clients
The teams that run their people on Workzoom.
The real problem
03 pain points
Where scheduling breaks down today
Filling an open shift means phone calls and guesswork about who is qualified and available. The work is slow, manual, and never finished.
The Workzoom answer
Qualified Fill ranks workers against configured criteria. A manager reviews qualifications and schedule conflicts, then assigns a worker or reviews submitted bids.
Workforce Suite
See the coverage gap. Choose who fills it.
Every Workzoom suite shares the same employee data, so scheduling stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Scheduling?
Compare workers before filling a gap
Qualified Fill ranks workers against configured criteria such as certifications, preferences and current schedules. Managers review the context and assign coverage.
Keep sites and shift patterns together
Master schedules support multiple sites or managers. Use rotating or pattern schedules for repeating work and templates for staffing that changes week to week.
Follow approved hours into payroll
A planned shift is not proof of time worked. Managers correct and approve recorded time; approved hours feed the matching pay period when approved before cutoff.
How it works
How shift scheduling software runs in production.
VACANCY MANAGEMENT
Review the vacancy and compare qualified workers
Qualified Fill ranks workers using criteria your team configures, such as seniority, certifications, preferences and current schedules. Hard requirements can exclude a worker entirely.
Workers on leave or partly scheduled may remain lower in the list, so managers review the context before assigning.
- Set the qualifications and ranking criteria your operation needs
- Review schedule conflicts alongside the ranked candidates
- Let a manager select and assign the replacement
SCHEDULE MODELS
Choose a schedule model that fits the work
Use rotating or pattern schedules for repeating shifts and templates for staffing that changes week to week.
Editing a generated schedule affects that period; changing a template can update future generated schedules and override their ad hoc edits.
- Match repeating work to a rotating or pattern schedule
- Use a template for staffing that changes week to week
- Check which periods a template change will affect
EMPLOYEE PARTICIPATION
Employees view schedules and bid on eligible shifts
Employees can view eligible vacant shifts and submit bids in self-service. A manager or administrator reviews the bids and assigns the worker.
A shift swap needs acceptance and approval; it is not an automatic two-way trade.
- Let eligible employees bid on vacant shifts
- Review bids before assigning coverage
- Require acceptance and approval for shift changes
SCHEDULING AND PAYROLL CONNECTION
Connect the schedule to reviewed time and payroll
The schedule records planned work; timekeeping captures and reviews what was worked. Managers resolve daily exceptions, then configured time rules apply to recorded time.
Approved timesheet hours reach the matching pay run when approved before the Time Cut Off Date.
- Review planned work alongside recorded time
- Correct and approve missing punches and extra time worked
- Confirm time and pay periods align
OPERATIONAL STRUCTURE
Organize schedules around sites, teams and responsibility
Master schedules support multiple sites and managers. Scheduling teams can group staff under the supervisor responsible for schedules, time exceptions and leave requests.
Confirm those responsibilities and how each team maps to the schedule policy.
- Review sites and their schedule owners
- Group teams under the responsible supervisor
- Check how schedules and approvals fit the operation
Customer stories
Proof, not slideware.
Read published customer stories about connected Workzoom operations. Each story’s results apply to the workflows it describes. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the Workforce Suite.
Pair Scheduling with the rest of the Workforce Suite. One employee record, nothing to integrate or maintain.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No initial setup fees, no long-term contract. See pricing.
Frequently asked
What teams ask before turning on Scheduling.
Employee scheduling software records planned shifts, vacancies and staffing assignments. Workzoom connects multi-site schedules with employee records, qualified fill, shift bidding and timekeeping. Managers remain responsible for assigning coverage.
Where scheduling is enabled, approved full-day leave creates a vacancy. Qualified Fill ranks workers using configured criteria; hard requirements can exclude workers while some schedule conflicts lower their rank. A manager reviews the context and assigns coverage.
Employees can view and bid on eligible vacant shifts in self-service. A manager or administrator reviews the ranked bids and assigns the selected worker or another qualified person. Bidding does not automatically assign the shift.
Workzoom supports rotating or pattern schedules for repeating staffing and template schedules for staffing that changes week to week. Editing a generated schedule affects that period only. Template changes can affect future generated schedules and override earlier ad hoc edits.
Employees can view their schedule in self-service and subscribe it to Google Calendar or Outlook through a calendar link. Confirm the external calendar’s refresh behaviour instead of assuming a change appears instantly in every channel.
The schedule records planned work. Managers correct and approve recorded time, and configured time rules apply to it. Approved timesheet hours feed the matching pay run when approved before the Time Cut Off Date.
No. The other employee must accept and a manager or administrator must approve and assign the change. A true two-way swap requires both employees to submit a request naming the other.
Get started
See Scheduling on your own data.
Walk through Scheduling live, then get a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.