Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Full gross-to-net in Workzoom
Statutory tax calculations, direct deposit files, and year-end forms, all from the same database as your HR and time data.
Canada, the United States, and the Bahamas.
Workzoom Payroll Suite
Payroll software that raises the flag before the money moves.
A pre-flight pass surfaces the missing deduction or the bad retro during the run, not after payday.
Workzoom payroll runs pay in three steps: validate, audit, and disburse. One platform covers Canada, the US, and the Bahamas, so multi-country teams pay everyone from the same system. Pre-flight error detection catches missing benefits, retroactive adjustments, and tax issues before money moves, which means problems surface during the run, not after employees have already been paid.
A pay run only feels finished after it clears. The remittance that's wrong, the year-end filing that surfaces a mismatch no one caught earlier, both cost more the later they're found. Find the problem while it's still cheap to fix.
The short answer
Workzoom payroll runs pay in three steps: validate, audit, and disburse. One platform covers Canada, the US, and the Bahamas, so multi-country teams pay everyone from the same system. Pre-flight error detection catches missing benefits, retroactive adjustments, and tax issues before money moves, which means problems surface during the run, not after employees have already been paid.
Live on Workzoom right now. North America and the Caribbean.
Cloud payroll, on the record since 2009 Workzoom's founder Linda Woolley was quoted in Thomson Reuters' Canadian Payroll Reporter (2012) peer to ADP Canada's VP and CIO on the architectural call to commit to multi-tenant cloud payroll.
How payroll works
Two ways to run payroll with Workzoom.You pick the model.
Run the full gross-to-net cycle inside Workzoom in the Bahamas, Canada, and the United States. Everywhere else, calculate to gross and feed the payroll you already run. Workzoom is the software, not a payroll service.
Calculate to gross, export and import
Workzoom calculates payroll to gross and exports your time and leave data for import into your existing payroll. No integration. A clean file handoff you control.
Every country outside our three live payroll markets.
Already run a specialised or finance-specific payroll? Keep it. Workzoom runs period processing and exports time, leave, and compensation for import into your existing payroll engine, which stays untouched.
Modules
Every module.One record.
See Payroll module by module. Each one reads and writes the same data, so a change made in one is true everywhere.
How does payroll software run one pay or many in real time?
Pull entries from time, time off, and benefits and calculate payroll in real time across employee groups and legal entities. Run standard cycles, off-cycle bonuses or terminations, and retro pay from one place. Canada, US, and Bahamas tax rules are built in.
- Real-Time CalculationPull entries from time, time off, and benefits and calculate pay in real time.
- Multi-Entity PayrollRun many payrolls across employee groups and legal entities from one place.
- Off-Cycle RunsRun off-cycle bonuses, terminations, and retro pay alongside standard cycles.
- Built-In Tax RulesCanada, US, and Bahamas tax legislation is built in and maintained.
How does payroll software calculate benefits deductions?
Plan enrollment connects straight to payroll deductions, so nothing is calculated by hand. Employees self-serve open enrollment with side-by-side plans and live deduction previews, and any life-event change updates the next run. Cable Bahamas does this for 850 employees every cycle.
- Self-Service EnrollmentEmployees compare plans side by side and enroll themselves.
- Automated DeductionsEnrollment connects directly to payroll deductions with no spreadsheet handoff.
- Life-Event ChangesAny life-event change updates the next pay run automatically.
- Census & Carrier FilesGenerate census reports and carrier export files on demand.
How does payroll software reimburse expenses through the pay run?
Capture receipts by photo, PDF, or email; enforce limits and category rules before approval; route reimbursements into the next pay run with no re-keying. GL codes assigned at submission carry through to journal entries, so month-end is already done. Finance teams cut expense cycles by 60 percent.
- Mobile Receipt CaptureCapture receipts by photo, PDF, or email forwarding.
- Policy ValidationEnforce limits and category rules before an expense is approved.
- Mileage & Per DiemCalculate mileage and per-diem amounts automatically.
- Reimburse via PayrollApproved reimbursements route into the next pay run with no re-keying.
Architecture
No sync jobs. No duplicate records.Every module reads the same database.
See how the platform works .No data re-entry between systems.
One employee record
HR
Payroll
Workforce
Talent
Validate before money moves
Every pay run starts with pre-flight checks. Missing banking, unapproved time, tax form gaps. Workzoom flags problems before they become expensive corrections.
Data flows in, never re-entered
Compensation changes, benefits elections, approved time, and expense claims all flow into payroll automatically. No spreadsheet imports, no manual data entry between systems.
One payroll engine, ready to scale
Live gross-to-net payroll for Canada, the US, and the Bahamas, all from a single Workzoom instance. Compliance engines for Jamaica, Trinidad and Tobago, Barbados, Antigua and Barbuda, and Anguilla are built to handle each market; contact us about payroll for those countries and your timelines.
Customer stories
Proof, not promises.
Real pay runs. Real retros audited. Hours back, every cycle. View all case studies
Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
One platform
Four suites that work as one.
HR is the foundation every team starts on: it holds the employee record. Payroll, Workforce, and Talent plug into that same data and switch on as you need them. Add Payroll Suite today, enable the rest later. No migration, no re-entry, because the data is already there.
Suite
HR
One trusted source for every employee, so the rest of the platform always reads the right version.
Suite
Workforce
Turn hours worked into hours paid, with coverage that holds and exceptions caught before they hit a pay run.
Suite
Talent
Grow and keep your people on the record, from goals and reviews to the next role they are ready for.
Live walkthrough
See Workzoom in 30 minutes.
Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.
No commitment
30 minutes
Get started
See the Payroll suite run on your team.
A 15 to 60 minute working session, not a slide deck. We walk through the Payroll suite on your headcount and your data, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Questions about Payroll Suite
What the Payroll Suite includes, how it connects to the rest of the platform, and what to expect during setup.
Yes to both. Punches from the time clock flow directly into Workzoom payroll through one shared pipeline. There is no CSV export, no integration middleware, and no manual reconciliation. Overtime is calculated automatically against the rules configured for each employee's work location. Workzoom's rules engine supports daily, weekly, and period-based thresholds plus overtime averaging: set the rule once for each Canadian province, US state, or the Bahamas your team operates in, then every approved punch runs through the right calculation without manual entry. Shift premiums, meal deductions, statutory holiday pay, and double-time premiums layer in by the same rule.
Workzoom runs live gross-to-net payroll for Canada, the United States, and the Bahamas. Compliance engines for Jamaica, Trinidad and Tobago, Barbados, Antigua and Barbuda, and Anguilla are built to handle those markets; contact us about payroll for those countries and your timelines. Canadian payroll runs in every province with CPP, EI, T4, ROE, and CRA remittances. US payroll runs federal plus state for all 50 states. In the Caribbean, the Bahamas is live today on the same payroll engine.
Workzoom payroll runs in three steps. Validate: the system collects every pay-impacting change and flags errors before money moves. Audit: review the register, compare to prior periods, lock it. Disburse: bank file, pay stubs, GL journal entries, and prepared government filings for the client to submit. One workflow, every dollar accounted for. The three-step pay run is Validate, Audit, and Disburse. Validate runs pre-flight checks. Audit shows variance reports against the prior cycle. Disburse releases direct deposit, prepares tax filings for the client to submit, and emails stubs.
Yes. Customers have switched from ADP, Payworks, and Ceridian. Workzoom handles the full data migration as part of implementation. Cable Bahamas processes payroll for 850 employees with a team of 3 people. Yes. Workzoom imports historical pay data, current employee records, and YTD balances. A standard cutover includes parallel runs for two pay cycles so finance can validate every calculation before go-live.
Step 1: Process and Validate. Workzoom collects all pay-impacting data and flags errors before pay runs. Step 2: Audit and Lock. Review the payroll register, compare to prior periods, and lock. Step 3: Disburse. Generate the bank file, email pay stubs, create GL journal entries, and prepare the government filings the client submits. Validate: pre-flight error detection catches missing benefits, retroactive adjustments, and tax issues before money moves. Audit: variance reports show pay-period differences. Disburse: final release with audit trail.
With Workzoom, pre-flight validation in Step 1 flags missing banking info, unapproved time, incomplete batches, and tax form gaps before money moves. The payroll administrator resolves each flag before proceeding to Step 2. Known issues are caught before disbursement. When payroll detects an error in validation, the run is paused and the issue is flagged with context: which employee, which calculation, which expected value. Fix is recorded with effective date and signed off by approver.
With Workzoom, new hires are enrolled based on eligibility rules tied to their position. Waiting periods are tracked by plan and worker class. During open enrollment, employees compare plans side-by-side through self-service. Every election automatically creates the payroll deduction. Benefits enrollment is built into the HR suite. Eligibility rules and life-event triggers create open windows automatically. Deductions calculate per pay run and reconcile to carrier invoices in the Benefits module.
Yes. Workzoom runs live gross-to-net payroll for Canada, the United States, and the Bahamas, all from a single Workzoom instance. Multi-country payroll runs Canadian payroll software built to current CRA rules, US payroll for federal and state, and Caribbean payroll software for the Bahamas on one engine. Compliance engines for Jamaica, Trinidad and Tobago, Barbados, Antigua and Barbuda, and Anguilla are built to handle each market; contact us about payroll for those countries and your timelines.
With Workzoom, employees photograph receipts and submit expense claims from any device. Managers approve against policy rules. Approved amounts flow directly into the next payroll run as reimbursement entries. No separate payment process. Expense reimbursements flow from employee submission, manager approval, and finance review into the next payroll run automatically. GL codes carry through and direct-deposit reimbursements are paid through the regular pay cycle.