Caseworker compliance starts before the first home visit.
CUPE-aware payroll, College of Social Work registration tracking, and digital caseworker onboarding in one connected platform. Trusted by Toronto Catholic CAS, Thunder Bay CAS, Oxford County CAS, and Huron-Perth CAS.
What changes when Children’s Aid Societies operations run on Workzoom
Rated 4.6/5 on G2 by HR teams in Children's Aid Societies
Recognized for ease of use, customer support, and all-in-one functionality by teams like yours.
Based on verified reviews on G2, Capterra, and Software Advice
High caseworker turnover is not just an HR problem. It is a service continuity problem.
Caseworker onboarding takes weeks when it should take days
New caseworkers cannot carry a caseload until their College of Social Work registration is verified, their vulnerable sector check is cleared, and their CUPE orientation is complete. Slow onboarding means caseloads stay dangerously high for longer.
College of Social Work renewals are tracked in a spreadsheet
RSW registration must be maintained for practice. One lapsed registration puts the Society at regulatory and liability risk. Expiry tracking in a shared spreadsheet breaks the moment someone goes on leave.
CUPE collective agreement payroll is manually calculated
Child welfare CUPE locals have complex step progressions, premium rules, and overtime structures that differ by classification. One miscalculated step increase becomes a grievance and a retroactive correction.
We were managing caseworker credentials, CUPE step progressions, and onboarding in three different places. When a worker left we scrambled to find who still had current registration and who needed renewal. Workzoom gave us one clear view. Our HR team now spends their time on caseworker support instead of spreadsheet maintenance.
One platform that connects scheduling, compliance, and payroll for Children's Aid Societies.
Credential tracking with automated expiry alerts
Every employee's licenses, certifications, and mandatory training tracked in one place. 30, 60, and 90-day email alerts. Scheduling blocks past expiry so credentialed gaps never reach the floor.
Union-aware payroll
CUPE and non-union premiums apply automatically when payroll runs. No manual calculation.
24/7 shift scheduling
Full-time, part-time, casual, and agency staff in one scheduling view. No separate systems per employment type.
Time flows directly into payroll
No re-entry. Approved timesheets calculate union overtime, stat premiums, and shift differentials automatically. Every pay run is clean from the start. No export, no import, no reconciliation step.
Four suites. One system. $4 per employee per suite.
Start with what you need. Add suites as you grow. No implementation fees, no contracts.
Employee management for Children's Aid Societies
- Employee profiles with credential tracking
- Document management and e-signature
- Union agreement configuration
- Digital onboarding workflows
Scheduling and time for Children's Aid Societies
- Union-aware shift scheduling
- Credential-gated scheduling
- Overtime and stat holiday tracking
- Mobile clock-in for all staff
Payroll that knows your agreements
- Union and non-union pay rules
- T4 and ROE generation
- Direct deposit
- Multi-provincial payroll
Hire and develop your Children's Aid Societies team
- Job posting and ATS
- Background check integration
- Performance reviews
- Training completion tracking
We were running three systems that did not talk to each other. Scheduling in one place, time in another, payroll in a third. Workzoom put it all together. Our managers spend their time on residents, not spreadsheets.
HR Director, Silvera for Seniors
Calgary, AB. 9 senior residences, 400 employees.
Configured for CAS compliance in 90 days.
Credential and classification configuration
All caseworker classifications, CUPE pay grid steps, and credential types are configured including RSW, MSW, and OCSWSSW registration. Employee records and credential data are migrated from your existing systems.
Parallel payroll and step progression validation
Payroll runs in parallel for 2 to 3 pay periods. Your CUPE local agreement terms are validated against every pay run. Step progressions, premiums, and retroactive corrections are tested before you switch.
Onboarding workflow and training
Digital onboarding packages for new caseworkers are configured before go-live. HR and supervisors get role-specific training. Credential alert rules and escalation contacts are set up for every credential type.
$4 per employee per month per suite.
A 150-person CAS using all four suites pays
,400 per month. CUPE collective agreement configuration included. No setup fees. No contracts.No setup fees. No contracts. Cancel anytime. Payroll covers Canada, US, Bahamas, Jamaica, Trinidad, and more.
Calculate your priceEverything Children's Aid Societies teams ask before switching.
CUPE local agreements for child welfare including pay grid steps, reclassification rules, overtime, premium pay for after-hours and on-call, and vacation entitlements are all configured in Workzoom and applied automatically. Step progressions trigger based on service date without manual calculation.
Yes. OCSWSSW registration is a tracked credential in Workzoom with configurable expiry alerts. Alerts go to both the caseworker and their supervisor at 90, 60, and 30 days before renewal deadline. Scheduling restriction past expiry can be enabled.
Digital onboarding packages include RSW registration verification, vulnerable sector check tracking, mandatory training completion, CUPE orientation confirmation, and benefits enrollment, all in a single workflow the new hire completes before day one. Most CAS clients complete onboarding in under 5 business days from offer acceptance.
Yes. After-hours and on-call rotations are configured with their own scheduling rules and CUPE premium triggers. Workers confirm availability, and the system tracks hours for on-call pay calculation automatically.
Yes. Unionized and non-unionized employees are configured separately with their own pay and benefits rules. All appear in the same HR and scheduling view, and reports can filter by classification.
Workzoom generates headcount reports, turnover and vacancy reports, credential compliance summaries, and training completion reports, the standard documentation required for Ministry oversight and funding reporting.
See how Workzoom handles Children's Aid Societies scheduling, payroll, and compliance in one place.
Book a 30-minute walkthrough. We will show you the scheduling view, a payroll run, and credential tracking for your specific team structure.