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HR Suite · Recruiting
Recruiting software and applicant tracking built into your HRIS
The candidate you hire becomes an employee automatically: offer, onboarding, and first payroll off the same record, with no re-keying.
The short answer
Workzoom recruiting software is the applicant tracking system built into the HRIS. It captures applications on a branded careers page, parses resumes into structured fields, and screens applicants with knock-out questions that auto-decline anyone who fails the required criteria, coordinates candidate communications and offer letters, and moves hired applicants straight into onboarding with zero re-entry. Because the ATS is part of the HRIS, a hired candidate becomes an employee record automatically, connecting the hiring workflow to onboarding, payroll, and organizational structure. Workzoom is built for organizations of 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where recruiting breaks down today
Without one pipeline, candidates fall through the cracks, hiring managers work from stale lists, and nobody can say where an applicant actually stands.
The Workzoom answer
Workzoom captures every application on a branded careers page into one stage-based pipeline, so recruiters and hiring managers work from the same live shortlist.
HR Suite
The candidate of today becomes the employee record of tomorrow, with zero re-entry after the offer.
Every Workzoom suite shares the same employee data, so recruiting stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Recruiting?
Hire Faster Without Adding Headcount
Automated resume parsing, screening filters, and a branded careers page reduce the time recruiters spend on manual tasks. The County of Renfrew manages their entire hiring operation with the same HR team after switching to Workzoom.
Zero Re-Entry from Offer to First Pay Run
Candidate data collected during recruiting flows into onboarding, then into the employee record and payroll without any manual transfer. One system, one record, from first application to first paycheck.
No Per-Job Fees
Workzoom charges a flat per-employee rate with no per-hire or per-job fees. Run as many requisitions and process as many candidates as you need, included in the HR suite pricing.
How it works
How recruiting software runs in production.
CAREERS PAGE AND REQUISITIONS
Approve requisitions, then publish to a branded careers page
Workzoom routes each requisition through approval before the role goes live, pulling department, position, and approval chains from your organizational structure. Approved roles publish to a branded careers page that captures applications directly into the pipeline.
- Requisition approval routing before any role goes live
- Branded careers page that captures applications directly into the pipeline
- No per-hire or per-job fees at a flat per-employee rate
RESUME PARSING AND SCREENING
Screen applicants without reading every resume by hand
Workzoom's resume parser extracts skills, experience, and qualifications into structured fields automatically, then knock-out questions auto-decline applicants who do not meet the required criteria. Recruiters review the screened applicants and collaborate on candidates in one place without switching tools.
- Auto-parse contact details, work history, skills, and education from every resume
- Configurable screening criteria that surface the strongest matches first
- Side-by-side candidate comparison on skills, education, and competency match
ONBOARDING HANDOFF
Hired applicants move into onboarding with zero re-entry
When you hire an accepted candidate in Workzoom, their record flows into onboarding checklists, document collection, and compliance tasks. The same record becomes the employee profile in Personnel, ready for first payroll.
- Offer letters route through approval before they are extended
- New hire onboarding is assigned once the candidate is hired in Workzoom
- Candidate data flows into Personnel and Payroll with zero re-entry
TALENT POOLS
Keep past candidates searchable for future openings
Workzoom stores all applicant data as searchable talent pools tied to personnel records. When a similar role opens months later, you filter by skills, experience, and qualifications instead of starting from scratch.
- Searchable talent pools built from past applicants
- Filter by skills, experience, certifications, and qualifications
- No data lost between recruiting cycles
IMPLEMENTATION
Configurable recruiting pipeline with dedicated implementation support
Workzoom supports you in configuring your recruiting stages, approval gates, and screening criteria during setup, with knowledge transfer so your team runs hiring independently. There are no professional services fees. The County of Renfrew manages hiring for their organization without adding headcount after switching to Workzoom.
- Fully configurable pipeline stages and approval gates
- Implementation support included at no additional cost
- Go live in four to twelve weeks (twelve to thirty-six for large or complex rollouts) through guided sessions, paced by how often you meet
Customer stories
Proof, not slideware.
Teams running Workzoom recruiting on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the HR Suite.
Pair Recruiting with the rest of the HR Suite. One employee record, nothing to integrate or maintain.
HR Administration
The full employee lifecycle, application to termination, on a date-effective record that also runs payroll and scheduling. Change once, never re-key.
Personnel
One employee record that drives HR, payroll, scheduling, and talent. Every job and pay change is kept with its real effective date, never overwritten.
Onboarding
Paperwork, documents, and required training are done before day one, with checklists assigning each task to HR, IT, and the manager on a deadline.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See Recruiting on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through Recruiting live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on Recruiting.
Specifics on how Workzoom recruiting works, what it costs, and how it connects to the rest of the platform.
Workzoom's recruiting module is a full applicant tracking system built into Core HR. It covers job posting, resume parsing, candidate screening, candidate communications, offer management, and the handoff into onboarding. Because it shares the same database as HR records and payroll, there is no integration to build or maintain.
Workzoom stores candidates who are not hired as searchable talent pools in personnel. When a similar role opens six months later, you can filter past applicants by skills, experience, and qualifications instead of starting from scratch. Remaining applicants on a filled requisition are auto-declined with templated communications so nobody sits in limbo.
Workzoom's recruiting pipeline is fully configurable. You define the stages, the approval gates, and the screening criteria to match your actual hiring process. Workzoom supports you in setting this up during configuration, and you can adjust it anytime as your process evolves.
Workzoom publishes open roles to a branded careers page that captures applications directly into the recruiting pipeline. Requisitions pull from positions already defined in your organizational structure, so department assignments and approval chains are in place before a role goes live. Applicants land in stage-based pipelines where recruiters screen, compare, and advance them.
Workzoom connects recruiting and onboarding in the same database. Once you hire an accepted candidate in Workzoom, checklists, document collection, and compliance items are assigned based on role and department. Candidate data becomes the employee record with zero re-entry required.
Workzoom connects recruiting, onboarding, and payroll through one shared employee record. Tax forms, banking details, and compensation rates collected during recruiting and onboarding are already in the record when payroll runs for the first time. There is no handoff to manage and no risk of a missed first paycheck.
Implementation is sprint-based and client-paced, typically four to twelve weeks (twelve to thirty-six for large or complex rollouts) total, depending on size, scope, and how quickly your team can meet and decide. Recruiting is guided configuration: your team spends about 30 minutes on a questionnaire, then works through sessions with your implementation specialist to set your options and validate them in your sandbox. Meeting more often gets you to go-live sooner. Dedicated implementation support is included at no professional services fee.
Workzoom helped the County of Renfrew manage hiring volume without increasing HR headcount. Their team would not be able to hire the people they do with the same resources, and Workzoom kept their headcount consistent while saving time and money.