Grant reporting should take hours, not weeks.
Payroll allocation by fund, funder-ready audit reports, and multi-location scheduling in one connected platform. Built for community organizations, social services agencies, and registered charities across Canada.
What changes when Nonprofits operations run on Workzoom
Rated 4.6/5 on G2 by HR teams in Nonprofits
Recognized for ease of use, customer support, and all-in-one functionality by teams like yours.
Based on verified reviews on G2, Capterra, and Software Advice
Your mission is the work. Grant reporting should not be.
Salary allocation across grants is a quarterly scramble
Employees work across multiple grants. Allocating their salary to the right fund requires pulling timesheets, estimating hours by program, and splitting payroll manually. One rounding error fails an audit.
Volunteers and staff live in different systems
Staff are in your HR system. Volunteers are in a spreadsheet or a separate database. Program schedules require cross-referencing both. No one has one view of who is showing up Saturday morning.
Funder audits require rebuilding records from scratch
When a funder requests a salary allocation audit, your finance team spends a week pulling timesheets, payroll records, and grant codes from three different systems. The audit itself takes days. The preparation takes weeks.
We have four active grants from three funders. Before Workzoom, audit season meant two weeks of pulling spreadsheets and reconciling payroll manually. Now I run the report in twenty minutes and it is funder-ready. That is time I put back into programs.
One platform that connects scheduling, compliance, and payroll for Nonprofits.
Credential tracking with automated expiry alerts
Every employee's licenses, certifications, and mandatory training tracked in one place. 30, 60, and 90-day email alerts. Scheduling blocks past expiry so credentialed gaps never reach the floor.
Union-aware payroll
CUPE and non-union premiums apply automatically when payroll runs. No manual calculation.
24/7 shift scheduling
Full-time, part-time, casual, and agency staff in one scheduling view. No separate systems per employment type.
Time flows directly into payroll
No re-entry. Approved timesheets calculate union overtime, stat premiums, and shift differentials automatically. Every pay run is clean from the start. No export, no import, no reconciliation step.
Four suites. One system. $4 per employee per suite.
Start with what you need. Add suites as you grow. No implementation fees, no contracts.
Employee management for Nonprofits
- Employee profiles with credential tracking
- Document management and e-signature
- Union agreement configuration
- Digital onboarding workflows
Scheduling and time for Nonprofits
- Union-aware shift scheduling
- Credential-gated scheduling
- Overtime and stat holiday tracking
- Mobile clock-in for all staff
Payroll that knows your agreements
- Union and non-union pay rules
- T4 and ROE generation
- Direct deposit
- Multi-provincial payroll
Hire and develop your Nonprofits team
- Job posting and ATS
- Background check integration
- Performance reviews
- Training completion tracking
We were running three systems that did not talk to each other. Scheduling in one place, time in another, payroll in a third. Workzoom put it all together. Our managers spend their time on residents, not spreadsheets.
HR Director, Silvera for Seniors
Calgary, AB. 9 senior residences, 400 employees.
Configured for your funding structure in 60 days.
Fund and grant configuration
Your funding streams, cost centers, and grant codes are configured in Workzoom before go-live. Employee roles are mapped to their applicable funds. No re-entry of historical allocation data.
Payroll and time tracking setup
Time tracking is configured by program and fund. Payroll allocation calculates automatically from approved time. Your finance team validates the first two pay runs before you switch fully.
Reporting templates and training
Funder-ready report templates are built for your active grants during implementation. Program managers get scheduling training. HR gets full platform access on day one of go-live.
$4 per employee per month per suite.
A 65-person nonprofit using HR and payroll suites pays $520 per month. Grant allocation reporting included. No setup fees. No contracts.
No setup fees. No contracts. Cancel anytime. Payroll covers Canada, US, Bahamas, Jamaica, Trinidad, and more.
Calculate your priceEverything Nonprofits teams ask before switching.
Each employee's time can be allocated to one or more grant codes per pay period. Workzoom calculates the salary split automatically based on approved hours by program. Year-end and mid-year allocation reports are generated in-platform and are formatted for standard funder reporting.
Yes. Volunteers are tracked in Workzoom with their own profile type, separate from paid employees. Scheduling views show both staff and volunteers in the same calendar. Volunteer hours are tracked but excluded from payroll and T4 generation.
Workzoom generates salary allocation summaries by fund and time period, headcount reports by program, and hours-by-cost-center reports. Reports export to PDF and Excel and are formatted to match standard United Way, MCCSS, and federal funding reporting requirements.
Employees can be scheduled and tracked across multiple locations and programs simultaneously. Their time is logged by location and program, and payroll allocation reflects exactly where they worked each period.
Yes. At $4 per employee per month per suite, a 20-person organization using two suites pays
Yes. Workzoom processes CPP, EI, and income tax for all Canadian employment types. T4s and ROEs are generated in-platform. Charitable payroll rules including clergy residence deductions are supported where applicable.
See how Workzoom handles Nonprofits scheduling, payroll, and compliance in one place.
Book a 30-minute walkthrough. We will show you the scheduling view, a payroll run, and credential tracking for your specific team structure.