Benefits administration that sends every deduction to payroll automatically.
Stop calculating benefit contributions by hand. Workzoom connects plan enrollment directly to payroll deductions. Define the plan, enroll your people, and let the system handle every dollar from there.
The real problem
Why benefits administration breaks down between systems
Enrollment is a paper-based annual headache. Every open enrollment means printing packets and chasing signatures.
Employees cannot compare plans. HR re-keys every election. New hires wait weeks. Changes require multiple system updates.
Contribution calculations are manual and error-prone. One wrong cell and employees get the wrong deduction.
Different plans, different formulas. Tier changes, mid-period enrollments, and family status updates create a spreadsheet nightmare every pay period.
Employees cannot see their own benefit details. HR answers the same questions hundreds of times a year.
What plan am I on? What is my deduction? When did my coverage start? These questions have answers, but only HR can access them.
How Workzoom benefits administration works, from plan setup to payroll deduction
One system from plan setup to Payroll deduction. No spreadsheets, no re-entry.
Configure
Define benefit plans, eligibility rules, contribution structures, and waiting periods. One-time setup that runs forever.
- Unlimited plan types (medical, dental, vision, life, RRSP)
- Employer/employee contribution splits
- Eligibility rules and waiting periods
Enroll
Employees self-serve through enrollment. Side-by-side plan comparisons, dependent management, life event changes.
- Self-service plan selection
- Dependent and beneficiary management
- Life event enrollment triggers
Deduct
Deductions calculate automatically every pay run. No spreadsheet handoffs between benefits and payroll.
- Automated deduction calculations
- Mid-period proration
- Pre-tax and post-tax handling
Report
Carrier feeds, census reports, ACA tracking. Benefits data flows to the reports your carriers and auditors need.
- Carrier connection feeds
- Census and eligibility reporting
- Cost analysis by plan and group
Everything your benefits administration needs
From plan setup to enrollment to payroll sync, every step handled in one connected system.
Plan Management
Configure benefit plans with eligibility rules, waiting periods, and coverage tiers. Changes sync to payroll automatically.
Open Enrollment
Self-serve enrollment with side-by-side plan comparison. Employees pick coverage, add dependents, and confirm in minutes.
Life Events
Marriage, new child, address change. Employees update their own records and trigger benefit eligibility updates instantly.
Payroll Integration
Premiums, deductions, and employer contributions flow directly into payroll. No spreadsheets, no re-entry.
Carrier Feeds
Electronic data interchange with insurance carriers. Enrollment changes transmit automatically, reducing errors and lag.
Reporting & Compliance
Real-time dashboards for enrollment rates, costs per employee, and plan utilization. Export-ready for audits.
Proven at scale
Trusted by leading organizations across North America
What clients say
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Payroll runs seamlessly, and HR is no longer a tedious grind. It simplified how we work, letting us focus more on our people. A complete game-changer for our entire team.
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Workzoom has offered us more than just tools. It has empowered us to excel in our field. This upgrade gives us more time to focus on team and community projects.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
Benefits administration questions, answered.
Benefits administration software manages the entire lifecycle of employee benefits. Plan setup, eligibility enforcement, enrollment, contribution calculations, and payroll deductions. Instead of tracking benefits in spreadsheets and manually calculating deductions each pay period, the software automates every step. Workzoom goes further by building benefits directly into the payroll system, so enrollment decisions flow to deductions without any export or manual transfer.
You set the enrollment window dates and the system does the rest. Eligible employees are notified, they log into self-service to review available plans, compare options side by side, and submit their elections. When the window closes, new elections take effect on the date you specified. Deductions update automatically on the next pay run. No paper forms, no manual data entry, no reconciliation. The entire process can run in days instead of weeks.
Yes. During enrollment, employees see every plan they are eligible for with coverage details, employee cost, employer contribution, and plan features laid out for comparison. They can switch between tier options (single, couple, family) and see how their deduction changes in real time. This replaces the paper packets and PDF comparisons that most organizations still rely on.
Because Workzoom is a single platform, benefits and payroll share the same database. When an employee enrolls in a plan, the deduction amount is calculated from the plan's contribution formula and applied to their payroll record automatically. There is no file export, no import, no middleware. When payroll runs, benefit deductions are already there. Mid-period changes prorate correctly. Cable Bahamas uses this for 850 employees with deductions calculated every pay cycle without manual intervention.
Yes. You can set up any benefit type: health insurance, dental, vision, life insurance, short-term and long-term disability, retirement plans, health spending accounts, wellness programs, and more. Each plan type has its own eligibility rules, contribution formulas, coverage tiers, and waiting periods. The system is flexible enough to handle whatever your carrier agreements require.
Benefits enrollment is built into the onboarding workflow. When a new hire completes their onboarding tasks, eligible benefit plans are presented automatically based on their role, location, and employment type. The employee reviews their options, selects coverage, and submits. Waiting periods are calculated from their hire date. Once the waiting period ends, coverage activates and deductions begin on the next pay run. County of Renfrew onboarded 32 employees in 3 months with this integrated process.
Benefits administration is part of the Workzoom Payroll Suite at $4 per employee per month. That includes pay processing, benefits administration, and expense management. No setup fees and no long-term contracts. If you also need HR, Workforce, and Talent, the full platform is $16 per employee per month. A 200-employee organization pays $800/month for the Payroll Suite or $3,200/month for everything. See full pricing details here.
Benefits works better with these.
Benefits connects directly to payroll, expenses, and onboarding. Same platform, same database, zero integration headaches.
Pay Processing
Automated payroll with benefit deductions calculated and applied every pay run. 70% faster processing for Cable Bahamas.
Explore Pay Processing Payroll SuiteExpense Management
Submit expenses, capture receipts, route approvals, and process reimbursements through payroll. All in one system.
Explore Expenses HR SuiteOnboarding
New hire benefits enrollment is built into the onboarding workflow. Employees select coverage before their first day.
Explore OnboardingSee benefits administration in action.
Pick a time. We will walk through plan setup, open enrollment, automated deductions, and the payroll connection with your benefit structure in mind.
Trusted by Cable Bahamas, Silvera for Seniors, County of Renfrew, and organizations across North America and the Caribbean.
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