Can Workzoom apply different time rules automatically?

Yes. Workzoom supports daily accounting rules, weekly overtime calculations, and period-based rules within the same system. You can define shift premium rules based on time of day, such as afternoon or night shift differentials. Rules are applied automatically to timesheets so supervisors manage exceptions rather than reviewing every line.

Timekeeping

Employee timekeeping software that captures every hour and feeds it to payroll with the rules already applied

Capture work hours through 7 built-in clocking methods including biometric, mobile GPS, and web punch. Daily, weekly, and shift premium rules are applied automatically, and approved time flows directly to payroll without exports or manual entry. Because timekeeping lives inside the same platform as scheduling and employee records, every hour is compared to the plan.

Get a Walkthrough

7 clocking methods from biometric to mobile

Daily, weekly, and premium rules applied automatically

Compare actual hours to scheduled shifts in real time

Approved time feeds directly into payroll processing

Workzoom employee timekeeping software dashboard showing timesheet grid with daily hours, overtime calculations, and approval status

The real problem

You're tracking hours in a system that can't see the schedule or the pay run

3 gaps between the timesheet and reality

Hours are collected, but nobody knows if they match what was scheduled.

Employees clock in and out. The timesheet fills up. But there's no automatic comparison to what was actually planned. Did they arrive late? Leave early? Work a shift they weren't assigned to? You won't know until someone manually lines up the schedule with the timesheet, and most weeks nobody does.

When your time tracking tool and your scheduling tool are separate systems, there's no real-time feedback loop. The schedule says "8 AM to 4 PM." The timesheet says "8:47 AM to 3:52 PM." Nobody catches the variance because the two systems never talk to each other. Multiply that across a full team, week after week, and you're approving timesheets that don't reflect the plan. Payroll processes whatever comes through.

Workzoom compares actual hours to scheduled hours automatically. Because scheduling and timekeeping live on the same platform, every clock-in is measured against what was planned. Variances show up the moment they happen, not days later during timesheet review. Supervisors see who arrived late, who left early, and who worked outside their scheduled shift without having to open a second system.

How scheduling sets the plan that timekeeping measures 7 clocking methods that feed directly into timekeeping

Supervisors chase missing timesheets instead of reviewing them.

Every pay period, the same thing happens. A handful of employees haven't submitted their time. The supervisor sends reminders. Some come in at the last minute. Some don't come in at all. The supervisor approves what they have and estimates the rest. Payroll runs on incomplete data.

The approval process shouldn't be the hardest part of timekeeping. But when timesheets are manual or submitted through a system that doesn't auto-populate from clock data, supervisors spend more time collecting time than reviewing it. They can't tell if the hours look right because they have no reference point. They're approving numbers in a vacuum.

Timesheets in Workzoom auto-populate from clock data and route to supervisors on a set frequency. Employees either clock in through one of 7 clocking methods or complete electronic timesheets on a schedule you define. Either way, supervisors get pre-filled timesheets with scheduled hours alongside actual hours, so they're reviewing real data, not chasing submissions. Approval workflows route automatically. Missing timesheets get flagged before the pay deadline, not after.

How org structure routes approvals to the right supervisor How approved time feeds directly into payroll processing

Overtime shows up in the pay run, not while there's still time to prevent it.

An employee works 44 hours this week. The overtime premium doesn't surface until payroll processes the timesheet. By then it's done. The hours were worked, the cost is locked in, and nobody had a chance to adjust the schedule mid-week to keep it under the threshold.

This is the most expensive gap. When timekeeping, scheduling, and payroll are separate systems, there's no early warning. The time system collects hours. Payroll applies the rules. The cost appears on the pay stub. Standalone time tracking tools like TSheets, Clockify, or TimeCamp have no concept of overtime thresholds, shift premiums, or break requirements because those rules live in payroll. The time tool just records; it doesn't enforce anything.

Workzoom applies overtime, premium, and break rules to time as it's recorded, not after. Time rules are defined once and applied automatically on a daily, weekly, or custom period basis. Afternoon shift premiums, overtime thresholds, and break requirements are all calculated in real time as hours come in. Supervisors can see when someone is approaching overtime mid-week and adjust the schedule before the hours are locked in. Approved time flows into payroll with the rules already applied. No surprises on the pay stub.

How scheduling prevents overtime before it happens How time rules carry through to pay processing automatically

How It Works

Capture time. Apply the rules. Feed it to payroll.

The schedule sets the plan. Timekeeping captures what actually happened. Payroll processes the approved result. One pipeline, no exports.

01 Accurate Time Capture

Apply daily, weekly, and premium time rules automatically

Record work hours, breaks, and overtime while the system enforces pay requirements and break regulations automatically. Define rules for how time is accounted on a daily, weekly, or pay period basis. Shift premiums based on time of day are calculated without manual input. Every timesheet is compared to the schedule so variances are flagged before they reach payroll.

Daily, weekly, and period-based accounting rules applied automatically
Shift premium calculations for afternoon, night, and custom differentials
Actual hours compared to scheduled shifts in real time

Scheduling Payroll processing

Automated time rules in Workzoom applying daily weekly and premium calculations to employee timesheets

02 Timesheet Management

Give employees simple tools to submit and approve time

Employees submit timesheets manually or work from editable timesheets the system creates for them automatically. Multiple layouts support time by type, project, job, or task with start/end times or total hours. Supervisors review and approve before anything reaches payroll. Geo-fencing through mobile clocking ensures employees are where they need to be.

Multiple timesheet layouts by time type, project, job, or task
Geo-fenced mobile clocking for location-verified punches
Supervisor review and approval before time reaches payroll

Clocking methods Employee records

Employee timesheet submission and supervisor approval workflow in Workzoom timekeeping

03 Policy Automation

Connect clock punches, timesheets, and payroll in one system

Define rules for how clock punches are handled: rounding intervals, early and late thresholds, minimum time between punches, and what qualifies as clocking in early versus starting a new shift. Timesheets populate automatically from clock punches, staff schedules, or approved leaves. Approved time flows directly to payroll with no export step.

Clock punch rules for rounding, thresholds, and intervals
Timesheets populated from punches, schedules, or approved leaves
Approved hours feed directly to payroll with no CSV or middleware

Payroll processing Organization structure

Timekeeping policy automation showing clock punch rules, rounding, thresholds, and payroll feed in Workzoom

Time Clocking

One platform.
7 ways to clock in.

Capture time accurately for every team, from remote workers to the shop floor. Free mobile options included with every plan.

Compare Methods

Mobile App

iOS & Android

Biometric

Fingerprint & Facial

GPS Geo-fencing

Location Verified

Kiosk Mode

Shared Devices

7 Methods

The connected advantage

Timekeeping that knows what was planned and what it costs

Every hour captured is compared to the schedule, checked against your time rules, and routed through approval before it reaches payroll. One pipeline, no handoffs.

Timekeeping

Scheduling The plan that every clock-in gets measured against

Clocking 7 ways to capture time at the source, from mobile to biometric

Payroll Approved time flows to pay processing with rules already applied

Time Off Approved absences are already accounted for on the timesheet

Organization Supervisor relationships drive who reviews and approves each timesheet

Why Workzoom

Timekeeping that knows the schedule, the rules, and the payroll destination.

Standalone trackers capture hours in isolation. Workzoom captures them with full context: who the employee is, what they were scheduled for, which rules apply, and where approved time goes.

Workzoom

Timekeeping with full employee context

7 clocking methods built in. Biometric, mobile GPS, web punch, kiosk, proximity cards, and manual entry. Free mobile options included with every plan
Daily, weekly, and premium rules applied automatically. Overtime, shift differentials, and period-based calculations run before time reaches payroll
Actual hours compared to scheduled shifts. Variances flagged automatically because scheduling and timekeeping live in the same system
Approved time feeds directly to payroll. No CSV export, no integration middleware, no manual data entry between systems
Clock punch rules handle the messy details. Rounding, thresholds, early/late logic, and minimum intervals applied automatically to every punch
$4/employee/month for the full Workforce suite. Timekeeping, scheduling, time off, and all 7 clocking methods included. No per-feature add-ons

Standalone Time Trackers

Time captured in isolation

Software-only clocking. No biometric terminals, no proximity cards, no hardware options for on-site workforces
No rule engine. Daily accounting, shift premiums, and period-based calculations are done manually or in a separate payroll system
No schedule to compare against. Cannot flag early arrivals, late departures, or missed shifts because there is no scheduling module
Requires payroll integration. Data exported via CSV or synced through middleware that breaks, lags, or duplicates entries
Raw punches with basic rounding at best. No configurable thresholds, no early-versus-new-shift logic, no interval rules
$5-12/user/month for time tracking alone. Scheduling, payroll, and HR cost extra from separate vendors

See How Timekeeping Works

No setup fees. No long-term contracts.

Configuration

How we get your time and attendance up and running.

Your implementation coach sets up your time rules, configures clocking for each employee group, builds timesheets for the people who need them, and connects everything to scheduling and payroll so approved hours flow straight through to pay processing.

01

Define Your Time Rules

This is where you tell the system how your company accounts for time. Overtime thresholds on a daily, weekly, or custom period basis. Shift premiums for specific times of day, like an afternoon differential or a night rate. Mandatory break requirements and rounding rules for clock-ins. These rules apply automatically to every hour that comes in, so payroll never has to calculate anything after the fact.

02

Set Up Timesheets for the People Who Need Them

Not everyone fills out a timesheet. Salaried employees just work their hours. If they work overtime, they submit it for approval. Hourly employees who aren't clocking in get a timesheet layout that fits how they track time: by project, by job code, start and end times, or total hours. You set the submission frequency to match your pay period, and timesheets route to the right supervisor for approval automatically.

03

Configure Clocking for Your Teams

Clocking is assigned by employee group. Field crews get the mobile app with GPS geo-fencing. The shop floor gets a kiosk or biometric terminal. Office staff use the web browser. Your coach sets the geo-fence boundaries and any device restrictions, then daily exceptions (missed punches, early outs, unscheduled overtime) get flagged so supervisors can review them quickly instead of scanning every timesheet line by line.

04

Enroll Biometrics and Connect to Payroll

If you're using biometric terminals, fingerprints are uploaded one employee at a time during enrollment. For facial recognition, you upload a photo folder with proper naming conventions and the system matches faces to employee records. Once clocking is live, every hour captured compares against the scheduled shift in real time. Approved time flows into payroll with overtime and premiums already calculated. No exports, no reconciliation.

See it live

See how timekeeping actually works.

Pick a time and we'll walk through your setup together. Time rules, clocking methods, timesheet approvals, and how every approved hour flows straight into payroll with no exports or reconciliation.

15-60 minutes

No commitment

No separate time tracking tool

Timekeeping connects to Scheduling, Clocking, Time Off, Payroll, and Organization across the full Workzoom platform.

FAQ

Common questions about employee timekeeping software.

Employee timekeeping software captures, manages, and processes work hours for payroll. It replaces paper timesheets and manual calculations with automated time collection through clock punches, electronic timesheets, or a combination of both. Workzoom's timekeeping is built into its HRIS, so captured time is automatically compared to the schedule, run through daily, weekly, and premium rules, and fed to payroll without exports or manual reconciliation.

Approved timesheets in Workzoom flow directly to payroll processing. There is no CSV export, no integration middleware, and no manual data entry. Time rules including overtime, premiums, and daily accounting are applied before the timesheet reaches payroll, so pay calculations are based on clean, rule-processed hours. If an employee transfers departments mid-period, the payroll allocation updates automatically based on the organizational structure.

Workzoom supports 7 clocking methods: mobile app for iOS and Android, biometric fingerprint and facial recognition terminals, GPS geo-fencing for location-verified punches, kiosk mode for shared devices, web clock through the browser, proximity cards, and manual timesheet entry. Free mobile options are included with every plan. All methods feed into the same timesheet and payroll pipeline. See all clocking methods in detail.

Because scheduling and timekeeping live in the same system, Workzoom compares actual hours worked against the planned schedule in real time. Variances are flagged automatically so managers can see who came in early, left late, missed a shift, or worked unscheduled overtime. Standalone time trackers cannot do this because they have no scheduling module to compare against.

Workzoom offers multiple timesheet layouts including by time type, by project, by job or task, and by start and end time or total hours. Timesheets can be populated automatically from clock punches, from staff schedules, or from approved leaves. Employees submit timesheets on a set frequency and they are routed to supervisors for review and approval before reaching payroll.

Standalone time trackers operate in isolation from your employee records, scheduling, and payroll. When timekeeping is built into the HRIS like Workzoom, every captured hour has full context. The system knows who the employee is, what they were scheduled for, which rules apply to their role and location, and where the approved time should go in payroll. There is no integration to maintain, no data to export, and no reconciliation between separate systems.

Workzoom lets you define rules for how clock punches are handled, including rounding intervals, early and late thresholds, minimum time between punches, and what qualifies as clocking in early versus starting a new shift. These rules are applied automatically so the raw punch data is cleaned and standardized before it reaches the timesheet. This eliminates manual punch corrections and ensures consistent time accounting across the organization.

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