Canadian HR and payroll, simplified.

Transparent pricing with no hidden fees. Workzoom costs $4 CAD per employee per month for each suite. Choose the suites you need:

• HR Suite: $4/employee/month — Personnel, recruiting, onboarding, organization, engagement
• Workforce Suite: $4/employee/month — Scheduling, timekeeping, time off
• Payroll Suite: $4/employee/month — Pay processing, benefits, expenses
• Talent Suite: $4/employee/month — Performance, learning, career planning, succession

Subscribe to all four suites for the complete platform at $16 per employee per month.

Minimum monthly fees:

• 1 suite: $400/month
• 2 suites: $500/month
• 3 suites: $600/month
• 4 suites (full platform): $700/month

What is included at no extra cost: implementation, data migration, training, ongoing support, and all future software updates. No setup fees, no hidden charges, no long-term contracts. Pay annually and save an additional 5%.

Why Canadian organizations choose Workzoom: As a Toronto-based company, we price in Canadian dollars with no currency conversion surprises. Your data stays in Canada, support comes from people who understand CRA requirements firsthand, and compliance updates are built into the platform—not adapted from US software. Calculate your exact pricing.

Workzoom automates federal payroll compliance so you don't need to track CRA changes manually. The system calculates CPP contributions, EI premiums, and federal income tax withholdings based on current Canada Revenue Agency rates and thresholds.

Year-end and ongoing filings:

• T4 and T4A slips: Generated automatically with all required boxes populated. Submit electronically to CRA or print for employees.
• T4 Summary: Prepared alongside individual slips for your annual filing.
• Record of Employment (ROE): Generate ROEs directly in Workzoom when employees leave, with all insurable earnings and hours calculated. Submit via ROE Web or print for Service Canada.
• PD7A remittances: Workzoom calculates your source deduction amounts and provides remittance summaries by pay period.

When CRA updates rates or introduces changes like CPP2, Workzoom updates automatically. You focus on approving payroll, not researching tax tables. Learn more about payroll processing.

Yes. Workzoom calculates provincial and territorial income tax for all 13 jurisdictions. It also handles province-specific payroll taxes that don't exist everywhere:

• Quebec: QPP (instead of CPP), QPIP, provincial income tax, and RL-1 slips for year-end
• Ontario: Employer Health Tax (EHT) calculated based on your Ontario payroll
• British Columbia: Employer Health Tax
• Manitoba: Health and Post-Secondary Education Tax Levy
• Newfoundland and Labrador: Health and Post-Secondary Education Tax
• Northwest Territories: Payroll Tax

Employees can work in different provinces. Workzoom applies the correct tax treatment based on each employee's province of employment. Multi-province reporting splits out provincial totals for your remittances and year-end filings. See how tax filings work.

Yes. Quebec has its own pension plan (QPP), parental insurance (QPIP), and provincial tax administration through Revenu Québec. Workzoom handles all of it:

• QPP contributions: Calculated at the correct rate for both employees and employers, including QPP2 enhancements
• QPIP premiums: Quebec Parental Insurance Plan deductions applied automatically
• Provincial income tax: Withheld according to Quebec's TP-1015.3-V tables
• RL-1 slips: Generated for year-end instead of T4s for Quebec employees
• RL-1 Summary: Prepared for your Revenu Québec filing

If you have employees in Quebec and other provinces, Workzoom applies the correct rules to each employee based on their work location. A single payroll run handles everyone. See how pay processing works.

Yes. Workzoom is built for organizations with employees in multiple provinces. One employee database, one payroll run, with correct tax treatment for each province automatically.

Multi-province capabilities:

• Assign employees to specific provinces for tax purposes
• Handle employees who relocate between provinces mid-year
• Apply province-specific employment standards (vacation minimums, statutory holidays, overtime rules)
• Generate year-end slips by province (T4s for most provinces, RL-1s for Quebec)
• Report by location, province, or cost centre for internal analysis

Each location can have its own schedules, managers, and time clocking setup while rolling up to unified reporting. Learn about organization structure.

Workzoom generates CPA Standard 005 (EFT) files compatible with all Canadian financial institutions. This includes:

• TD Canada Trust
• RBC Royal Bank
• Scotiabank
• BMO Bank of Montreal
• CIBC
• National Bank of Canada
• Credit unions and caisse populaires across Canada

Upload the generated file to your bank's business portal. Employees can split their pay across multiple accounts, such as directing a fixed amount to savings or RRSP contributions. See how pay processing works.

Implementation is included at no extra cost. You control the pace while our Toronto-based team provides guidance, data migration, and configuration support.

The process follows these steps:

• Self-guided orientation: Explore the system before making configuration decisions
• Data migration: Provide employee data in a spreadsheet; we map and import it (typically completed within days)
• Configuration: Work with your Workzoom Liaison to fit the system to your policies
• Validation: Test in your sandbox environment to confirm everything works
• Parallel payroll: For payroll conversions, run 1-2 parallel pay runs to verify accuracy
• Go-live: Roll out on your schedule with ongoing support

Most Canadian organizations are fully running on Workzoom within 4 to 8 weeks. Teams under 250 employees often go faster. Contact us to plan your rollout.

Workzoom includes three time clocking methods at no additional cost:

• Mobile app with GPS geofencing (iOS and Android)
• Kiosk mode on a shared iPad, laptop, or desktop
• Manual timesheet entry with manager approval

For higher security environments, optional biometric terminals are available:

• Fingerprint terminal: $1,195 CAD (one-time purchase)
• Facial recognition terminal: $1,495 CAD (one-time purchase)

Many organizations use mobile clocking for remote or field staff, kiosk mode at retail locations, and biometrics at manufacturing or warehouse sites. You can mix methods across departments and locations. Compare all clocking methods.

Yes. Employment standards vary by province, and Workzoom is configurable to match each jurisdiction's requirements:

• Vacation entitlements: Track accruals based on provincial minimums (2 weeks in most provinces, 3 weeks in Saskatchewan, increasing with tenure)
• Statutory holidays: Configure which holidays apply by province, including provincial holidays like Family Day (varies by province) and Saint-Jean-Baptiste Day (Quebec)
• Overtime rules: Apply daily, weekly, or averaging period calculations based on provincial law
• Leave tracking: Manage sick leave, bereavement, personal emergency days, and other statutory entitlements
• Termination calculations: Compute notice periods and severance based on provincial formulas

For federally regulated employers (banking, telecommunications, interprovincial transportation), Workzoom supports Canada Labour Code requirements. Learn about time off management.

Workzoom is a Canadian company with Canadian data centres. Your data is hosted on Amazon Web Services (AWS) in Canada, with primary infrastructure in the Montreal region and disaster recovery in Toronto.

Security certifications include: SOC 1, SOC 2, SOC 3, ISO 27001, ISO 27017, ISO 27018, PCI DSS Level 1, PIPEDA compliant, and HITRUST CSF.

Data protection measures:

• Data at rest encrypted with AES-256
• Data in transit encrypted with TLS 1.2
• Real-time replication across availability zones
• Daily encrypted backups stored off-site within Canada
• 24/7 monitoring with intrusion detection
• Role-based access controls down to field level
• Multi-factor authentication for administrators
• SAML integration with Azure AD, OneLogin, and Okta

All Workzoom staff sign non-disclosure agreements and undergo background checks. Access to client data is restricted to authorized support personnel only. Learn about our technology platform.

Yes. Many Canadian organizations have moved from Excel-based payroll or disconnected systems to Workzoom. Our implementation team handles data migration, including:

• Employee demographic records
• Pay rates, salary history, and job information
• Year-to-date earnings, deductions, and tax withholdings
• Vacation and sick leave balances
• Benefits enrolment data
• Historical payroll data for reporting continuity

You provide your data in a well-structured spreadsheet. We map and import it into your sandbox environment within days. You validate and make corrections directly in Workzoom before going live.

Once migrated, hours flow in from timekeeping, deductions apply automatically, and CRA calculations happen without manual formulas. You review and approve instead of building spreadsheets from scratch. Book a demo to see the payroll workflow.

Ongoing support is included with your subscription. You get access to a responsive, Canada-based support team who can help with questions, troubleshooting, and guidance.

After go-live, you receive:

• Continued access to your Workzoom Liaison and Coach for escalations
• Early access to upcoming releases in a sandbox environment
• Clear release notes highlighting changes relevant to your configuration
• Step-by-step guides, instructional videos, and in-app help
• All software updates included at no extra cost
• CRA and provincial tax table updates applied automatically

Workzoom rarely requires more than a few minutes of downtime for maintenance. Weekly server restarts take approximately five minutes. New releases deploy in the background. Get in touch with our team.

Yes. Workzoom is built, supported, and hosted in Canada. Our headquarters and development team are based in Toronto. Support is provided by Canadian staff who understand Canadian payroll, employment standards, and CRA requirements.

Unlike US-based platforms that adapt their software for Canada as an afterthought, Workzoom was designed from the ground up for Canadian compliance. T4s, ROEs, provincial variations, Quebec-specific requirements, and Canadian banking standards are native to the platform, not bolted on.

When you call support, you reach people in Toronto who process Canadian payroll every day. When CRA announces changes, our team implements them before they take effect. Book a demo with our team.

Start with a demo. We will show you how Workzoom handles the specific workflows you care about, whether that is payroll, scheduling, time tracking, performance reviews, or all of it.

If it looks like a fit, we will map out an implementation plan, provide questionnaires to capture your policies, and begin data migration. You get a sandbox environment to explore, configure, and validate before going live.

No long-term commitment required. You can start with just HR and add payroll or workforce later. Book your demo now.