Schedule the work. Capture the time. Control the cost.

The Workforce Suite covers four areas: Scheduling for building and managing work plans, Clocking for capturing time at the source through biometric, mobile, web, or kiosk devices, Timekeeping for processing and approving hours worked, and Time Off for managing leave requests and accrual policies. All four share a single employee record with the rest of the Workzoom platform, so approved time feeds directly into Payroll without exports or re-entry.

It is automatic. When an employee clocks in and out, those punches are recorded and compared against their schedule. The Timekeeping module applies your rounding rules, overtime calculations, and shift premiums. Managers review and approve exceptions. Once approved, the hours are immediately available in Payroll for processing. No CSV exports, no file imports, no manual re-entry. The data lives in one system the entire time.

Workzoom supports seven clocking methods to fit different work environments: mobile app with GPS verification for field and remote workers, web clocking for desk-based staff, facial recognition terminals for high-traffic locations, biometric fingerprint readers, proximity card readers, shared kiosks for common areas, and manual timesheets for salaried employees or situations where clocking devices are not practical. You can mix and match methods across locations and departments. All punches feed into the same Timekeeping system regardless of how they were captured.

Scheduling uses the organizational structure defined in Organization to build work plans by department, location, or cost center. You define shift templates, map out work requirements, and assign qualified staff based on skills, certifications, and availability. When someone calls in sick or a shift needs coverage, the system identifies available, qualified replacements. Each location manages its own schedules while rolling up to centralized reporting. Scheduled hours also become the baseline that Timekeeping compares actual punches against, so exceptions are flagged automatically.

Yes. Timekeeping lets you define rules for daily overtime, weekly overtime, double time, and shift premiums based on specific times of day (such as afternoon or night shift differentials). You can also set rules for statutory holiday pay, weekend premiums, and split shifts. These rules apply automatically when time is processed, so managers are not calculating overtime by hand. The rules follow the employment standards for your jurisdiction, whether that is Canadian federal or provincial overtime rules or US state-level requirements like California daily overtime.

Time Off lets you configure unlimited leave types (vacation, sick, personal, bereavement, jury duty, parental, or any custom type) with their own accrual rules, carry-over limits, waiting periods, and approval workflows. Accruals can be based on hours worked, pay periods, anniversary dates, or calendar year. Employees see their real-time balances and submit requests through self-service. Managers approve or deny with full visibility into team availability. Approved leave automatically appears on schedules and deducts from balances, and the corresponding hours flow to Payroll without any manual tracking.

Not necessarily. Workzoom supports exception-based approvals, which means the system compares actual clock-in and clock-out times to the scheduled hours and only flags the discrepancies. If someone clocked in on time and left on time, no action is needed. Managers only review the exceptions: missed punches, early departures, unscheduled overtime, or hours that do not match the plan. This saves significant time in organizations with large hourly workforces where reviewing every individual timesheet is impractical.

The Workzoom mobile app (available on iOS and Android) lets employees clock in and out from their phone with GPS location verification. Geo-fencing ensures punches are only accepted when the employee is within a defined radius of their worksite. For organizations in construction, home care, or field services where employees move between locations throughout the day, punches can capture the specific site they are working at. All mobile punches flow into the same Timekeeping system as on-site terminal punches.

Yes, the HR Suite is included with every Workzoom subscription because it creates the employee records and organizational structure that the Workforce Suite depends on. Scheduling needs to know which employees are assigned to which departments and locations. Timekeeping needs to know their pay rates and employment rules. Time Off needs to know hire dates for accrual calculations. The HR Suite at $4 per employee per month is the foundation, and the Workforce Suite adds another $4.

In most cases, yes. Workzoom offers its own range of time clocking hardware including facial recognition terminals, biometric fingerprint readers, and proximity card readers that integrate directly with the platform. There is no middleware, no third-party sync, and no CSV uploads between the clock and your timekeeping system. For organizations currently using standalone time clocks from vendors like ADP, Kronos, or Fingercheck, Workzoom can replace both the hardware and the software with a single connected solution. If your existing hardware uses standard protocols, compatibility can be assessed during your discovery call.