Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
Workzoom Workforce Suite
Workforce management software that approves the exceptions, not the timesheet.
Every punch checks itself against the schedule, so you see only what changed: the missed punch-out, the no-show, the worked-through lunch.
Workzoom workforce management connects scheduling and time tracking in one pipeline, built for mid-market teams. Shift scheduling and a biometric time clock work off the same data, so a leave request triggers a schedule update, a qualified fill, time capture, exception review, and payroll without manual handoffs. Each step feeds the next, so nothing gets keyed twice and nothing falls between systems.
The schedule says who's working. The clock says who showed up. Coverage lives in the gap between the two, and someone closes it by hand every day. Let the schedule and the clock agree.
The short answer
Workzoom workforce management connects scheduling and time tracking in one pipeline, built for mid-market teams. Shift scheduling and a biometric time clock work off the same data, so a leave request triggers a schedule update, a qualified fill, time capture, exception review, and payroll without manual handoffs. Each step feeds the next, so nothing gets keyed twice and nothing falls between systems.
Live on Workzoom right now. North America and the Caribbean.
Modules
Every module.One record.
See Workforce module by module. Each one reads and writes the same data, so a change made in one is true everywhere.
How does workforce management software build the schedule?
Built into your HRIS, so every shift draws on real employee data. Fill vacancies from a ranked list of qualified staff, enforce overtime and break limits before assigning, and let employees bid on open shifts. It feeds Timekeeping and Payroll with no CSV exports.
- Qualified Fill ListsFill vacancies from a ranked list of qualified, compliant staff.
- Shift Bidding & Calendar SyncLet employees bid on open shifts and sync them to their calendar.
- Overtime & Break LimitsEnforce overtime and break rules before a shift is ever assigned.
- Schedule TemplatesBuild repeating and default templates that feed Timekeeping and Payroll.
How does workforce management software capture every hour?
Capture hours through 7 clocking methods, including biometric, mobile GPS, and web punch, then apply daily, weekly, and shift-premium rules automatically. Sharing the platform with Scheduling, actual hours check against the planned schedule in real time and variances flag before the pay run.
- 7 Clocking MethodsCapture hours by biometric, mobile GPS, web punch, and more.
- Automatic Pay RulesApply daily, weekly, and shift-premium rules automatically.
- Variance FlaggingActual hours check against the planned schedule and variances flag before the pay run.
- Direct Payroll FeedApproved hours feed straight into Payroll with no CSV export.
How does workforce management software flow leave into payroll?
Replace the email chain and spreadsheet with formal policies, automated accruals, and real-time balances. Employees request from any device and see their balance first; managers approve with the team calendar in view. Approved leave creates the right payroll codes for the next run, with zero re-entry.
- Automated AccrualsAccrue leave automatically, with tenure-based tier changes built in.
- Coverage VisibilityManagers approve with the team calendar and coverage in view.
- Leave Feeds PayrollApproved leave creates the right payroll codes for the next run.
- Self-Service RequestsEmployees check balances and request leave from any device.
Architecture
No sync jobs. No duplicate records.Every module reads the same database.
See how the platform works .No data re-entry between systems.
Schedule to payroll in one unbroken chain
A leave request triggers schedule update, vacancy creation, qualified fill, time capture, exception review, and payroll. No manual handoffs between modules.
Exception-based: only handle what deviates
Workzoom compares every punch to the approved schedule. If it matches, time is pre-approved and flows to payroll. Managers only review the exceptions.
Vacancy fill runs itself
When a shift opens, Workzoom generates a ranked qualified fill list. Supervisors offer the shift vacancy to a qualified replacement, and the accepted shift appears on the schedule. No phone trees.
Customer stories
Proof, off the spreadsheet.
Real schedules. Real shifts swapped. Coverage that holds at 4am. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
One platform
Four suites that work as one.
HR is the foundation every team starts on: it holds the employee record. Payroll, Workforce, and Talent plug into that same data and switch on as you need them. Add Workforce Suite today, enable the rest later. No migration, no re-entry, because the data is already there.
Suite
HR
One trusted source for every employee, so the rest of the platform always reads the right version.
Suite
Payroll
Run pay that reconciles itself, with every retro and adjustment dated and auditable to the cycle it changed.
Suite
Talent
Grow and keep your people on the record, from goals and reviews to the next role they are ready for.
Live walkthrough
See Workzoom in 30 minutes.
Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.
No commitment
30 minutes
Get started
See the Workforce suite run on your team.
A 15 to 60 minute working session, not a slide deck. We walk through the Workforce suite on your headcount and your data, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Questions about Workforce Suite
What the Workforce Suite includes, how it connects to the rest of the platform, and what to expect during setup.
Yes to both. Punches from the time clock flow directly into Workzoom payroll through one shared pipeline. There is no CSV export, no integration middleware, and no manual reconciliation. Overtime is calculated automatically against the rules configured for each employee's work location. Workzoom's rules engine supports daily, weekly, and period-based thresholds plus overtime averaging: set the rule once for each Canadian province, US state, or the Bahamas your team operates in, then every approved punch runs through the right calculation without manual entry. Shift premiums, meal deductions, statutory holiday pay, and double-time premiums layer in by the same rule.
Workzoom does not export time to payroll. There is nothing to export. Approved time flows into payroll calculations in real time because they share the same database. No imports, no batch processing, no period-end scramble. Payroll sees liability building throughout the period. Workforce Suite writes time entries straight into Payroll without an integration layer. Approved time, overtime, and leave reach the pay run in real time, so the same data drives schedules, attendance, and paychecks.
Workzoom flips the approval model. Instead of reviewing every punch, managers only see the ones that deviated from the schedule. Employee scheduled 8 to 4, clocked 8 to 4? Pre-approved. Flows to payroll automatically. Managers handle the exceptions, not the routine. Exception-based approval surfaces only the time entries that fall outside expected patterns: missed punches, overtime, late starts, or unscheduled work. Managers approve exceptions, not every shift.
When a vacancy is created from a leave approval or absence, Workzoom generates a ranked list of qualified employees based on configurable criteria: job title match, required certifications, seniority, and distance. The supervisor offers the shift vacancy to a qualified replacement, who accepts it from their dashboard. Qualified fill matches open shifts against employees who hold the right certifications, availability, and overtime balance. The system offers the shift to qualified people first, ranked by fairness rules.
When a leave request is approved, Workzoom removes the employee from the schedule and creates a vacancy automatically. The system generates a ranked qualified fill list based on job title, certifications, seniority, and distance. Supervisors offer the shift vacancy to a qualified replacement. When a scheduled shift goes vacant, Workzoom surfaces it to qualified standby workers, tracks acceptance, and updates the schedule automatically. Coverage gaps that used to take phone calls now resolve in minutes.
With Workzoom, seven methods: employee self-service, mobile app, web browser, facial recognition, biometric fingerprint, kiosk badge, and manual timesheet entry. Each method captures timestamps that feed into the same exception-based approval workflow, all writing to the same timekeeping ledger.
Workzoom compares every punch against the approved schedule. If an employee was scheduled 8 to 4 and clocked 8 to 4, that time is pre-approved and flows to payroll automatically. Managers only review punches that deviate from the schedule. Exception-based time approval surfaces missed punches, overtime, late starts, and unscheduled work. Managers act only on flagged items rather than reviewing every entry, cutting weekly review time by hours.
Yes. With Workzoom, employees see only the leave types they are entitled to, with current balances and a team calendar showing who is already off. Requests route to the manager for approval, and approved leaves automatically update the schedule. Employees request time off through self-service on web or mobile. Requests flow through configured approval chains, check vacation balances and conflicting coverage, and update the schedule on approval.
Employees can bank overtime hours into PTO balances instead of receiving overtime pay. Workzoom tracks banked time separately from regular entitlements. Employees can request payouts of banked time through self-service. Time banking accumulates overtime or holiday hours into employee-owned balances that can later be redeemed as paid time off or paid out on payroll. Banked balances accrue interest where required by law.