How Timekeeping Fits Your Business.
1. Experience
Your Workzoom Coach will seek to understand how you do business while demonstrating Workzoom’s functionality and how it can be fit to suit your needs.
What does timekeeping mean to your organization and what are the greatest challenges you face?
Timesheet generation based on time keeping policy and organization structure
Time calculation based on rules such as time of day premiums, overtime, double time, and meal allowance
Time approvals to managers/administrators
2. Collaborate
The success of Workzoom depends on you and your team communicating with your Coach! To make the most of Workzoom we will work together to:
Understand how time will be captured (clocking, direct entry of time, auto-populate time based on a schedule or set working hours)
Define clocking devices and clocking system
Determine your organization’s internal timekeeping policy rules for holidays and clocking
Establish rules for the handling of clock punches i.e., rounding thresholds, time intervals, what qualifies as in early or late, etc.
Define and apply rules for how to account for time consistently and automatically throughout the entire specified period (e.g. overtime rules)
3. Achieve
After fitting Workzoom to you, you will be able to:
Capture time through various clocking methods including Android and iOS mobile apps, web app, facial recognition or proximity cards
Access real-time time data and leaves on timesheets
Choose from multiple time sheet layouts including by time type or project by job or task, etc. with approvals
Populate timesheets automatically from clock punches or based on staff schedules and approved leaves
All Timekeeping Features.
Batched time approvals
Batch time by supervisor or manager for approval by day, week or period.
Biometric clocking
Deploy physical clocks with biometric facial recognition to prevent buddy punching.
Clock rounding rules
Establish rules for the handling of clock punches such as rounding, thresholds, time intervals, what qualifies as in early or late, etc.
Clocking
Capture time through various clocking methods including Android and iOS mobile apps, web app, biometric clocks or proximity cards.
Daily time rules
Define and apply rules for how to account for time consistently and automatically on a daily basis (e.g. daily overtime rules).
Daily under-time rules
Top up daily time with the daily under-time rule to ensure an employee has a minimum amount of time worked in a day.
Exception-based approvals
Compare clock punches to the schedule to focus attention on review and handling of exceptions versus requiring approval of every clock punch.
Flexible timesheet layouts
Choose from multiple timesheet layouts including by time type or project, by job or task, etc. and capture start & end time or number of hours.
Geo fencing
Ensure appropriate clocking with geo-fencing through our mobile clocking apps.
Missing punch rules
Flag missing punches using a rule that identifies the number of expected punches in a shift.
Mobile clocking
Capture clock punches through dedicated Android and iOS apps tied to specific staff / phone combinations that also utilize geofencing.
Period banded rules
Define and apply rules for how to account for time consistently and automatically throughout the entire specified period (e.g. period overtime rules).
Physical clocks
Capture clock punches in a central location through physical clocks.
Pre-populated timesheets
Populate timesheets automatically from clock punches or based on staff schedules and approved leaves.
Premium time-of-day rules
Define and apply rules to timesheets for time worked based on specific times of day e.g. afternoon shift premiums.
Project-based timesheets
Track time against projects on timesheets.
Timesheet submission & approval
Require employees to complete electronic timesheets on a set frequency that are routed to supervisors for review and approval before being sent to payroll for processing.
Web clocking
Set a central “kiosk” for employee clocking through a web app on a tablet, laptop or PC.
Weekly time rules
Define and apply rules for how to account for time consistently and automatically on a weekly basis (e.g. weekly overtime rules).
All Timekeeping Insight.
Assigned clock badges
What badge number is assigned to each employee?
Badge assignment history
Who has been assigned speficic badge numbers historically?
Clock entry mode breakdown
How were clock punches captured (mobile, proximity card, facial recognition, web punch, manually entered etc.)?
Clocked extra time
Who has clocked additional time to what was scheduled?
Clocking activity
Who has been clocking today/this week/this month?
Extra work time
Who is working additional time without a scheduled shift?
Group memberships
Who is included in each work group?
Missed punches
Who has missed clock punches?
Missed work time
Who is clocking in late or clocking out early?
Non-work time
Who has non-work time entered and what type of time is it?
Overtime breakdowns
Who is working overtime?
Overtime trends
What overtime is being worked by different parts of the business or cost area?
Project time breakdown
What time is being worked by project?
Time batch approvals
Which supervisors have outstanding time to approve?
Time batch summary
What time batches have not yet been approved? What time exceptions are there?
Time variance analysis
How often are employees clocking in late or leaving early?
Time variance over time
What time variances are there this month / pay period / quarter?
Timekeeping gross amounts
How much time is being captured / worked by type of time?
Timesheet breakdown
What time is being captured on timesheets?
Timesheet progress
What timesheets are past the time cut off date?
Timesheet unit time
What units of time are being recorded on timesheets (e.g. on call units)?
Worked meal breaks
Who has been working through their meal beaks?
Worked vs. scheduled hours
How does the amount of time worked compare to the schedule? Are the schedules accurate? Are employees working more or less than they are scheduled?
Book your live demo.
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