Detailed breakdown of Timekeeping fit, features and insight.
Your Workzoom Coach will seek to understand how you do business while demonstrating Workzoom’s functionality and how it can be fit to suit your needs.
What does timekeeping mean to your organization and what are the greatest challenges you face?
Timesheet generation based on time keeping policy and organization structure
Time calculation based on rules such as time of day premiums, overtime, double time, and meal allowance
Time approvals to managers/administrators
The success of Workzoom depends on you and your team communicating with your Coach! To make the most of Workzoom we will work together to:
Understand how time will be captured (clocking, direct entry of time, auto-populate time based on a schedule or set working hours)
Define clocking devices and clocking system
Determine your organization’s internal timekeeping policy rules for holidays and clocking
Establish rules for the handling of clock punches i.e., rounding thresholds, time intervals, what qualifies as in early or late, etc.
Define and apply rules for how to account for time consistently and automatically throughout the entire specified period (e.g. overtime rules)
After fitting Workzoom to you, you will be able to:
Capture time through various clocking methods including Android and iOS mobile apps, web app, facial recognition or proximity cards
Access real-time time data and leaves on timesheets
Choose from multiple time sheet layouts including by time type or project by job or task, etc. with approvals
Populate timesheets automatically from clock punches or based on staff schedules and approved leaves
Batch time by supervisor or manager for approval by day, week or period.
Deploy physical clocks with biometric facial recognition to prevent buddy punching.
Establish rules for the handling of clock punches such as rounding, thresholds, time intervals, what qualifies as in early or late, etc.
Capture time through various clocking methods including Android and iOS mobile apps, web app, biometric clocks or proximity cards.
Define and apply rules for how to account for time consistently and automatically on a daily basis (e.g. daily overtime rules).
Top up daily time with the daily under-time rule to ensure an employee has a minimum amount of time worked in a day.
Compare clock punches to the schedule to focus attention on review and handling of exceptions versus requiring approval of every clock punch.
Choose from multiple timesheet layouts including by time type or project, by job or task, etc. and capture start & end time or number of hours.
Ensure appropriate clocking with geo-fencing through our mobile clocking apps.
Flag missing punches using a rule that identifies the number of expected punches in a shift.
Capture clock punches through dedicated Android and iOS apps tied to specific staff / phone combinations that also utilize geofencing.
Define and apply rules for how to account for time consistently and automatically throughout the entire specified period (e.g. period overtime rules).
Capture clock punches in a central location through physical clocks.
Populate timesheets automatically from clock punches or based on staff schedules and approved leaves.
Define and apply rules to timesheets for time worked based on specific times of day e.g. afternoon shift premiums.
Track time against projects on timesheets.
Require employees to complete electronic timesheets on a set frequency that are routed to supervisors for review and approval before being sent to payroll for processing.
Set a central “kiosk” for employee clocking through a web app on a tablet, laptop or PC.
Define and apply rules for how to account for time consistently and automatically on a weekly basis (e.g. weekly overtime rules).
What badge number is assigned to each employee?
Who has been assigned speficic badge numbers historically?
How were clock punches captured (mobile, proximity card, facial recognition, web punch, manually entered etc.)?
Who has clocked additional time to what was scheduled?
Who has been clocking today/this week/this month?
Who is working additional time without a scheduled shift?
Who is included in each work group?
Who has missed clock punches?
Who is clocking in late or clocking out early?
Who has non-work time entered and what type of time is it?
Who is working overtime?
What overtime is being worked by different parts of the business or cost area?
What time is being worked by project?
Which supervisors have outstanding time to approve?
What time batches have not yet been approved? What time exceptions are there?
How often are employees clocking in late or leaving early?
What time variances are there this month / pay period / quarter?
How much time is being captured / worked by type of time?
What time is being captured on timesheets?
What timesheets are past the time cut off date?
What units of time are being recorded on timesheets (e.g. on call units)?
Who has been working through their meal beaks?
How does the amount of time worked compare to the schedule? Are the schedules accurate? Are employees working more or less than they are scheduled?
Experience Workzoom live! Get your questions answered and learn how the Workzoom team will work with you to fit the solution to your needs while ensuring you see value right away.
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