How Personnel Fits Your Business.
1. Experience
Your Workzoom Coach will seek to understand how you do business while demonstrating Workzoom’s functionality and how it can be fit to suit your needs.
Consolidate personnel information while providing an engaging employee and manager self-service experience
Centralize employee information with comprehensive date effective records including electronic documents
Provide a central portal for employees to access information such as pay stubs, personal info updates, work schedules, requests for time off, and more
Engage your new hires with a branded new hire onboarding experience
2. Collaborate
The success of Workzoom depends on you and your team communicating with your Coach! To make the most of Workzoom we will work together to:
Define your organizations new hire onboarding process
Articulate your company’s wage scale grids
3. Achieve
After fitting Workzoom to you, you will be able to:
Consolidate, automate, and standardize new hire onboarding process
Validate employee data with reports and receive prompts to advise of information change requests
Update job/position to follow employee lifecycle up to and including termination
Update compensation grids
Extract reports on natural attrition, headcount, comprehensive personnel data, etc.
Maintain, report, and have full visibility to the full employee lifecycle
All Personnel Features.
Asset tracking
Track company assets such as laptops, mobile phones, credit cards assigned to employees.
Assigned items
Record and monitor property (laptops, phones, etc.) assigned to employees with date of receipt, key identifiers and other item details.
Compensation change requests
Streamline employee compensation change requests through automated request and approval workflows.
Compensation management
Track salary, hourly, commission, piece rates, stipends, etc. with effective dates for full visibility into current compensation and history.
Competencies, certification & skill tracking
Track employee skills, behavioural traits, certifications and licenses with effective dates that trigger notifications of upcoming expiries.
Comprehensive employee profiles
Centralize employee information with comprehensive date effective records across their entire profile.
Delegated responsibility
Delegate managerial responsibilities during short or long term absences or due to vacancies.
Disciplinary actions
Record and monitor disciplinary actions documenting the type of discipline received, severity, next actions, employee statement and sunset period.
Document storage
Upload key documents to an employee’s profile such as contracts, driver licenses, medical documents, etc.
Emergency contacts
Record employee emergency contact details.
Employee banking details
Capture banking details for employees including multiple accounts defined for split payments either by a flat dollar amount or a percentage of pay.
Employee compensation rates
Track salary, hourly, commission, piece rates, stipends, etc. with effective dates for full visibility into current compensation and history.
Employee self service
Provide a central portal for employees to manage everything in one place including pay stubs, personal info updates, schedules, leave requests and more.
Life events
Empower employees to notify you of personal events that impact benefits, payroll or their profile (e.g. moving, marriage, children, etc.) and process events with proper review, approvals and notifications.
Long term leaves
Track different types of long term leaves of absence with rules identifying employment status, pay and benefits status, etc.
Manager self service
Improve effectiveness with powerful management tools and automation to handle requests and approvals; gain insight through reports; and coach, assess, and develop employees.
New hires
Add new hires with a straightforward, easy process.
Offboarding
Define offboarding processes for departing employees to capture exit interviews, retrieve assigned items (e.g. laptops, mobile phones, etc.), process paperwork, etc.
Onboarding automation
Guide new employees through steps to update their profile, provide banking details, tax info, read handbooks, e-sign forms etc.
Organization charts
View real-time and date effective organization charts of departments, positions or people.
Pay scales
Manage manual or auto progressing pay scales based on seniority or hours worked with data effective rates.
Promotions & employee movement
Manage the movement of people throughout your organization automatically applying policies, entitlements and security to the employee based on their new role.
Rehires
Rehire previous employees, maintaining their original profile and generating a new business relationship.
Role-based setup
Ensure compliance to organization rules, policy and security with role-based setup.
Special job rates
Track individual job rates for employees paid different rates for different jobs.
Terminations
Terminate an employee and identify the termination date and reason, last date worked and eligibility for return.
Work assignments
Track and maintain date effective employee work assignments identifying the job, department and location.
All Personnel Insight.
Age demographics
Do we have a young or older population? Do we have a lot of employees nearing retirement? Count of employees in each age band by department.
Assigned items
Who has been assigned company property and what do they have?
Assignment changes
Who has had changes to their work assignments and why?
Assignment reasons
Who is in their role through a hire, promotion, transfer, etc.?
Average compensation
What is the average compensation? Are employees compensated fairly (by department, work site, gender, seniority, ethnicity etc.)?
Compa ratio summary
What is the Compa ratio within the organization? Who is below or above the median?
Contact information
What is everyone’s personal and business contact information?
Emergency contact list
In case of an emergency who do we contact for a staff member?
Employee compensation
What is each employee’s compensation by department, work site, etc.
Employee compensation range comparison
How does employee compensation compare to the job’s pay scale range minimum, maximum?
Employees with disability
Are there employees who have a disability? Are there any special requirements?
Employees with work permits
Which employees have work permits? When do the permits expire?
Ethnicity demographics
What is the ethnicity breakdown in the organization, by dept, work site, etc. Are we equal opportunity?
Expiring government codes
Who has a government code that has an expiry date?
Gender demographics
Is our organization equal opportunity? What is the gender breakdown? Are we compliant?
Headcount
How many personnel do we have by department, work site, employment status, etc.?
Internal mobility rate
How many employees are promoted vs. transition to similar job? How many transfer departments or work sites?
Involuntary turnover rate
How many employees are terminated with cause?
Job sharing
Is anyone job sharing?
Life events
Who has reported a life event? Has the event been processed by HR or Payroll? Does it impact Benefits?
Managers
How many managers do we have and who are they? What is the manger to employee ratio?
Misc. profile changes
Who has made changes to their profiles? What changes were made? Do they require approval/review?
Modified duties
Are there any staff who are working modified duties by department, work site, etc.
New hire turnover
How many new hires are not working out? How many leave after x time?
New hires
How many new hires do we have (by department, work site etc.). Is one area seeing more growth than others?
Off scale compensation
Who is earning a compensation higher than the scale step rate?
On leave
Who is on a long term leave by department or work site?
On probation
Who is on probation?
Part time employees
Who in the organization works part time by department, work site, etc.
Phone directory
What is everyone’s phone number in case of emergency? How do we contact each employee?
Preferred language
What are employees preferred language to communicate?
Promotion rates
What is the promotional rate? Is one area promoting at a higher or lower rate than others?
Rehires
Who in the organization has left and returned? Employees with original dates not equal to hire date.
Returned from leave
Who has taken a long term leave, but returned?
Seniority dates
What is everyone’s seniority dates?
Special job rates
Are there staff who are paid special rates depending on the job they work?
Staff with additional assignments
How many and who in the organization has multiple work assignments? Who is doing multiple jobs?
Tenure
What is the average tenure at the organization? How long are staff staying?
Termination reason
What are the reasons for employee terminations and is there a pattern?
Terminations
Who are the terminations by department, work site, etc.
Variable hours workforce
Who in the organization works variable hours?
Veterans
Who in the organization is identified as being a veteran?
Voluntary turnover rate
How many employees leave on a voluntary basis? Is there a trend between different areas?
Work from home
Who in the organization works from home?
Book your live demo.
Experience Workzoom live in a one-hour demo! Tell us about your current people management challenges and learn how Workzoom will help you overcome them. Ask any questions you may have and learn all about our no-risk implementation process.