Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs seamlessly, and HR processes are no longer a tedious grind. It's simplified how we work, allowing us to focus more on our people.
HR Suite · HR Administration
HR administration software, every change date-stamped
The full employee lifecycle, application to termination, on a date-effective record that also runs payroll and scheduling. Change once, never re-key.
The short answer
Workzoom HR administration software manages the full employee lifecycle from application through termination on one date-effective record. It covers digital onboarding, role and pay changes, leave tracking, approval routing, and an employee self-service portal for employers with 50 to 5,000 employees. Because the same HRIS system runs payroll automation, time and attendance, and talent management, HR administration software stops the re-keying between disconnected tools and gives managers one source of truth, with built-in compliance tracking and workforce analytics across every module.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where HR administration breaks down today
Every tool keeps its own copy of the employee. A pay rate changes in one place and stays stale in the other three. Reconciling them is a manual job that never ends, and an audit always finds the gaps.
The Workzoom answer
Workzoom HR Administration runs the full lifecycle on one date-effective record. Recruiting, onboarding, role changes, and offboarding update the same profile payroll and scheduling already read from.
HR Suite
One record carries every employee from hire to retire.
Every Workzoom suite shares the same employee data, so hr administration stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why HR Administration?
Hire to retire on one record
Recruiting, onboarding, role changes, and offboarding update the same employee profile that payroll and scheduling read from. New hires are paid and scheduled the day they start because the data is already there.
Self-service that actually deflects work
Employees update banking, addresses, and emergency contacts. Managers approve changes from their phone. HR stops fielding the same five questions every pay period because the answers live in the portal.
Reports that pull from live data
Headcount, turnover, EEOC, and pay-equity reports run against the same database the next pay run uses. There is no nightly export to reconcile and no risk of two reports disagreeing on whose record is current.
How it works
How hr administration software runs in production.
AUTOMATED WORKFLOWS
Automate recruiting, onboarding, and approval processes
Workzoom automates the key HR processes that consume the most time, from posting a job to processing a pay run. Every workflow routes to the right person automatically, cutting manual data entry and reducing errors across the board.
- Automate recruiting, onboarding, and routine approvals end to end
- Reduce manual data entry and the errors that come with it
- Route requests to the right person based on your org structure
EMPLOYEE SELF-SERVICE
Give employees direct access to their own information
Workzoom's self-service portal lets employees view pay stubs, update personal details, and submit requests without involving HR. It reduces the volume of routine questions HR teams answer every day and puts employees in control of their own data.
- Access pay stubs and personal information from any device
- Submit time-off requests and see real-time balances
- Update contact details, banking, and emergency contacts
ANALYTICS AND REPORTING
Turn workforce data into decisions with built-in analytics
Workzoom includes analytics dashboards and custom reporting tools that pull from the same database as payroll, scheduling, and talent. Real-time insights into workforce needs and performance metrics are available without exporting a spreadsheet.
- Custom reports generated on demand from one database
- Analytics dashboards for headcount, performance, and workforce needs
- Real-time data shared across HR, payroll, and talent modules
INTEGRATED PLATFORM
Manage all people operations in a single connected system
Workzoom covers recruiting, onboarding, personnel records, payroll, scheduling, and talent in one platform with no integrations to maintain. Unlike solutions that rely on multiple tools, every module shares one employee record from hire to retire.
- One employee record shared across HR, payroll, workforce, and talent
- No CSV exports or re-entry between modules
- Suites start at $4 per employee per month
TALENT MANAGEMENT
Develop and retain people from onboarding through succession
Workzoom keeps performance reviews, learning, career planning, and succession on the same employee record used for payroll and scheduling. An administrator references a review when building a development plan or assigning a course, without switching systems.
- Reviews, development plans, and succession kept alongside payroll and scheduling
- Courses auto-assign by the applicability set on each course
- An administrator references review and training data when planning
Customer stories
Proof, not slideware.
Teams running Workzoom hr administration on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
Keep exploring
More from the HR Suite.
Pair HR Administration with the rest of the HR Suite. One employee record, nothing to integrate or maintain.
Personnel
One employee record that drives HR, payroll, scheduling, and talent. Every job and pay change is kept with its real effective date, never overwritten.
Recruiting
The candidate you hire becomes an employee automatically: offer, onboarding, and first payroll off the same record, with no re-keying.
Onboarding
Paperwork, documents, and required training are done before day one, with checklists assigning each task to HR, IT, and the manager on a deadline.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
Get started
See HR Administration on your own data.
A 15 to 60 minute working session, not a slide deck. We walk through HR Administration live, on your headcount and your industry, then give you a straight answer on fit and price.
Workzoom works with organizations of 50 or more employees. See our minimums.
Frequently asked
What teams ask before turning on HR Administration.
Specifics on how Workzoom hr administration works, what it costs, and how it connects to the rest of the platform.
HR administration software is the system of record for every employee: personal data, position, compensation history, reporting relationships, leave balances, and status changes over time. In Workzoom, it is the foundation the other three suites read from. Payroll uses the same record to run pay, workforce uses it to schedule shifts, and talent uses it to manage reviews and succession. No re-keying, no nightly sync, no integration middleware. One employee object, date-effective, shared across HR, Payroll, Workforce, and Talent. See the platform tour at /why-workzoom/.
Workzoom stores the full employee profile on one date-effective record: personal details, banking, tax forms, emergency contacts, position history, compensation history, manager hierarchy, work location, employment status, leave balances, and document attachments. Every change carries a start date so historical reporting stays accurate years later. Employees update their own personal information through self-service, with HR setting which fields are employee-editable versus approval-gated. Cable Bahamas runs the platform for 850 employees with a 3-person HR team. See employee self-service at /hr/employee-self-service/.
Workzoom includes a built-in report library and a custom report builder that pull from the same database payroll and scheduling run on. Headcount, turnover, EEOC, and pay-equity views update in real time with no exports to reconcile. Reports filter by department, location, employment type, and effective date, so you can compare your headcount today against the snapshot from any past pay period. Custom reports save to your account and rerun on demand. See reporting at /hr/reporting/.
Workzoom runs HR, payroll, scheduling, and talent on one employee record instead of stitching separate systems together. There are no integrations to maintain between modules, which is why customers like Cable Bahamas run pay for 850 employees with a 3-person team. Most competitors in this category are HR-only and require a separate payroll provider plus a separate timekeeping tool, which means three vendors, three logins, three integration risks, and three renewal cycles. See the architecture at /why-workzoom/.
Every change to compensation, position, status, or reporting relationship carries a start date instead of overwriting the previous value. When an employee gets promoted in April, the old salary stays linked to dates before the change and the new salary applies from the effective date forward. Retroactive payroll adjustments, headcount snapshots, and audit trails all reference the version of the record that was true on the date being queried. See the platform architecture at /why-workzoom/.
Yes. Workzoom supports multi-entity configurations where one organization runs multiple legal entities from a single platform. Each entity carries its own payroll rules, tax registrations, and compliance requirements, while sharing the same employee database. Entities are supported across Canada, the United States, the Bahamas, Jamaica, Trinidad and Tobago, Barbados, Antigua and Barbuda, Anguilla, and the United Kingdom. Cable Bahamas runs the platform across multiple subsidiaries on one tenant. See country coverage at /caribbean/.
Workzoom is hosted on AWS, with Canadian client data running in the ca-central-1 region (Montreal) by default. Encryption is AES-256 at rest and TLS 1.2 in transit. Access is role-based and scoped per suite, with immutable audit logs that record every read and write against an employee record. Workzoom maintains security controls aligned to the AICPA Trust Services Criteria (SOC 2), with AWS-inherited audit reports available under NDA, and single-tenant deployments are available for clients with data-residency or sector-specific requirements. See the security overview at /security/.
A Workzoom discovery call is a free 15-minute session. We walk through your current HR processes, pinpoint where the platform fits, and quantify the time and cost savings for your team. You leave knowing exactly which modules apply to your organization, what a phased rollout would look like, and what the PEPM cost is at your headcount. No deck, no script, no sales sequence. Book at /demo/.
Self-service access does not end automatically. A separated employee keeps their login until an administrator sets an access end date on the record, and until that date is populated the login stays active. This puts offboarding timing in your hands, so departing staff can still retrieve final pay stubs, T4s, or year-end tax forms during a window you define before access closes. Your HR and admin team always keeps full historical access to the record, regardless of the person's employment status. See employee self-service at /hr/employee-self-service/.